Levi's Stadium Employment Background Screening Services

Forty Niners Stadium Management Company, LLC is issuing a Request for Quotation (RFQ FY26-0092) for employment background screening services at Levi's Stadium in Santa Clara, California. The procuring entity seeks qualified, licensed firms to provide pre-employment and continuous monitoring background screening services for approximately 600 screenings annually across full-time and part-time staff. The scope of services includes four pre-employment screening packages with varying components such as social security trace, criminal history searches, sex offender registry checks, motor vehicle records searches, and consumer credit reports, as well as two continuous monitoring packages specifically for the 49ers Daycare Department focusing on criminal activity and sexual offender surveillance. Mandatory requirements for vendors include accreditation by the Background Screening Credentialing Council, integration capability with SAP SuccessFactors (the organization's Human Resources Information System and Applicant Tracking System), provision of paperless background releases with mobile functionality, and a turnaround time of 24-48 hours from request to completion. The initial contract term is five years with options to extend for two additional one-year periods. Evaluation criteria allocate 40 points to the executive summary and firm qualifications, 40 points to methodology and integration requirements, and 20 points to cost, for a total of 100 points. The deadline for submitting questions is April 9, 2026, by 5:00 p.m. Pacific Time, with quotations due electronically through the Stadium Manager's eProcurement portal (https://49ers.bonfirehub.com/portal/) by April 28, 2026, at 3:00 p.m. Pacific Time. Quotations must include a completed cost proposal (Attachment B), an executive summary, detailed methodology and integration timelines with SAP SuccessFactors, sample reports, and three client references from similar projects completed within the last three years; failure to redline the provided sample agreement (Attachment C) will be deemed acceptance of all legal terms and conditions.

The RFQ documents do not identify any specific set-asides or disadvantaged enterprise restrictions, nor do they reference any incumbent contractors or current service providers. Vendors must integrate with SAP SuccessFactors, which requires modifying the SuccessFactors interface to initiate background checks, retrieve results, implement task completion notifications, and automate action notifications while preventing duplicate candidate entries and prohibiting export of sensitive information to the HRIS system. The contractor must maintain comprehensive insurance coverage including $1,000,000 commercial general liability per occurrence ($2,000,000 aggregate), $1,000,000 automobile liability, workers' compensation as required by law, $1,000,000 employer's liability, $1,000,000 professional liability (errors and omissions), and $2,000,000 umbrella/excess liability coverage, with all policies naming Stadium Manager, Santa Clara Stadium Authority, Forty Niners SC Stadium Company LLC, and Forty Niners Football Company LLC as additional insureds. Specific award values or budget ranges are not disclosed in the available RFQ documents; however, the cost proposal must include per-unit pricing for all screening packages, integration fees, ongoing support and maintenance, emergency response fees, and expedited turnaround options across the five-year initial contract term. The Stadium Manager reserves the right to reject any or all quotations, waive minor defects, negotiate with vendors, and accept all or a portion of any vendor's quotation, and responses are firm for ninety days after the submission deadline or after submission of a best and final offer.