4-RFQ FY26-0092 Employee Background Screening.pdf

FORTY NINERS STADIUM MANAGEMENT COMPANY LLC

REQUEST FOR QUOTATION

FOR

LEVI’S STADIUM EMPLOYMENT BACKGROUND SCREENING SERVICES

RFQ FY#26-0092

ISSUE DATE

March 26, 2026

ELECTRONIC SUBMISSION OF QUOTATION DUE DATE

April 28, 2026 3:00 p.m. (PT)

Procurement Department 4655 Great America Parkway

Suite 201 Santa Clara, CA 95054

Procurement Contact

Email: proc@49ers-smc.com

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 1

TABLE OF CONTENTS

PAGE

I. INTRODUCTION 2

II. CONDITIONS GOVERNING QUOTATION 3

III. RESPONSE FORMAT AND ORGANIZATION 6

IV. REQUIREMENTS AND VENDOR SUBMITTALS 7

V. EVALUATION 8

ATTACHMENTS

ATTACHMENT A – SCOPE OF WORK

ATTACHMENT B – COST PROPOSAL

ATTACHMENT C – SAMPLE AGREEMENT

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 2

I. INTRODUCTION

A. INVITATION

Forty Niners Stadium Management Company, LLC (“Stadium Manager”) is soliciting formal quotations from qualified, licensed firms to perform employment background screening (the “Project”). The selected firm shall provide background screening services for a five-year period with an option to extend for two additional one-year periods.

A detailed Scope of Services is provided in Attachment A.

B. BACKGROUND and PURPOSE

Levi’s® Stadium is located at 4900 Marie P. DeBartolo Way in Santa Clara, California and is the home of the San Francisco 49ers. The stadium opened in 2014 with 1.85 million square feet and a seating capacity of approximately 68,500. Levi’s® Stadium is the Bay Area’s premiere sports and entertainment venue and has generated more than $2 billion for the local economy since opening. It is a multi-purpose facility with flexibility that has allowed it to host a wide range of events – including international soccer, college football, ice hockey, motorsports, concerts, and various civic events – since opening in 2014. The stadium has hosted over 100 large-scale events.

Forty Niners Stadium Management Company LLC (Stadium Manager) operates the stadium 365 days of the year, and the venue hosts NFL games for the San Francisco 49ers as well as public and private non-NFL events year-round. Stadium Manager works in partnership with the Santa Clara Stadium Authority.

Employment background screening is a requirement for all full-time and part-time staff hired by Stadium Manager. The Human Resources Department utilizes SAP SuccessFactors as their Human Resources Information System (HRIS) and Applicant Tracking System (ATS).

Candidates apply for jobs within the ATS, and the recruiter sources those candidates through SuccessFactors. Once a candidate has accepted an offer of employment, the background check is initiated through the SuccessFactors HRIS system. Therefore, the ability to integrate with SuccessFactors is a mandatory requirement in the selection of the employment background screening firm.

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 3

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFQ contains the anticipated schedule and describes the procurement events as well as the conditions governing the procurement.

A. SEQUENCE OF EVENTS AND CONTACT INFORMATION

The Procurement Department will make every effort to adhere to the following anticipated schedule:

Action Date 1 RFQ Release Date March 26, 2026 2 Deadline for Questions April 9, 2026, by 5:00 p.m. (PT) 3 Submissions Due April 28, 2026, by 3:00 p.m. (PT)

PROCUREMENT POINT OF CONTACT:

Procurement Department San Francisco 49ers

4655 Great America Parkway Suite 201 Santa Clara, CA 95054 E-mail: proc@49ers-smc.com

Any inquiries or request regarding this procurement should be submitted to the email:

proc@49ers-smc.com.

B. EXPLANATION OF EVENTS

1. HOW TO OBTAIN THIS RFQ

This RFQ may be downloaded from the Stadium Manager’s eProcurement portal, https://49ers.bonfirehub.com/portal/. Follow the link to register for online service. You may register for free online. For assistance related to technical questions on how to register with Euna Supplier Network (formerly Bonfire), receive notifications and submit proposals via the e-procurement portal, contact Bonfire at support.bonfire@eunasolutions.com.

All addenda and notices related to this procurement will be posted by Procurement Lead on Bonfire and can be accessed via the Stadium Manager’s eProcurement portal, https://49ers.bonfirehub.com/portal/. If this RFQ is obtained through any means other than Bonfire, Stadium Manager will not be responsible for the completeness, accuracy, or timeliness of the final RFQ document.

mailto:proc@49ers-smc.com https://49ers.bonfirehub.com/portal/ mailto:support.bonfire@eunasolutions.com

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 4

2. RESPONSE TO QUESTIONS

Questions pertaining to this RFQ must be submitted via Stadium Manager’s eProcurement portal, https://49ers.bonfirehub.com/portal/. Stadium Manager will provide a written response to all pertinent questions in the form of an addendum.

4. SUBMISSION OF QUOTATION

Quotations must be submitted through the Stadium Manager’s eProcurement portal at:

Submissions by any other method will not be accepted.

Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Submission materials should be prepared in the file formats listed under Response Format and Organization for this opportunity in the portal. The maximum upload file size is 1000 MB.

Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated. If the required form is mandatory, Vendors will not be able to complete the submission until the requirement is met.

Vendors will receive an email confirmation receipt with a unique confirmation number once the submission is finalized. This will confirm that the Vendor has successfully submitted the quotation.

5. INCURRING COST

This RFQ does not commit the Stadium Manager to award, nor does it commit the Stadium Manager to pay any cost incurred in the submission of the quotation.

6. GUARANTEE OF QUOTATION

Responses to this RFQ, including quotation prices, will be considered firm ninety (90) days after the due date of receipt of quotations or ninety (90) days after receipt of a best and final offer, if one is submitted.

7. BASIS OF QUOTATION

Only information supplied by the Stadium Manager in writing or in this RFQ should be used as the basis for the preparation of Vendor quotations.

8. LATE QUOTATIONS

Submissions must be uploaded, submitted and finalized prior to the closing time as stated in the Stadium Manager’s eProcurement portal, https://49ers.bonfirehub.com/portal/. Stadium Manager is not responsible for any delay in submission. Vendors are strongly recommended to allow sufficient time to submit quotations electronically. Vendors are solely responsible for ensuring their responses are completed and submitted electronically prior to closing date and https://49ers.bonfirehub.com/portal/

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 5 time. The system will not allow Vendor to upload and submit a response after the stated due date and time.

9. NO PUBLIC QUOTATION OPENING

There will be no public opening for this RFQ.

10. CONFIDENTIALITY

All data and information gathered by the Vendor and its agents in this RFQ process, including reports, recommendations, specifications and data, shall be treated by the Vendor and its agents as confidential. The Vendor and its agents shall not disclose or communicate this information to a third party or use it in advertising, publicity, propaganda, or in another job or jobs, unless written consent is obtained from the Stadium Manager.

11. GRATUITIES

No person shall offer, give or agree to give any Stadium Manager employee any gratuity, discount or offer of employment in connection with the award by the Stadium Manager. No Stadium Manager employee shall solicit, demand, accept or agree to accept from any other person a gratuity, discount or offer of employment in connection with the Stadium Manager’s contract.

12. STADIUM MANAGER RIGHTS

Stadium Manager reserves the right to do the following at any time:

a. Reject any or all quotation(s), without indicating any reason for such rejection.

b. Waive or correct any minor or inadvertent defect, irregularity or technical error in a quotation or the RFQ process, or as part of any subsequent contract negotiation.

c. Request that Vendors supplement or modify all or certain aspects of their quotations or other documents or materials submitted.

d. Modify the selection process, the specifications or requirements for materials or services, or the contents or format of the quotations.

e. Extend a deadline specified in this RFQ, including deadlines for receiving quotations.

f. Negotiate with any or none of the Vendors.

g. Terminate failed negotiations with a Vendor without liability and negotiate with other

Vendors.

h. Disqualify any Vendor based on a real or apparent conflict of interest, or evidence of collusion that is disclosed by the quotation or other data available to the Stadium Manager.

i. Eliminate, reject or disqualify a quotation of any Vendor who is not a responsible Vendor or fails to submit a responsive offer as determined solely by the Stadium Manager.

j. To accept all or a portion of a Vendor’s quotation.

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 6

III. RESPONSE FORMAT AND ORGANIZATION

A. QUOTATION FORMAT

1. LETTER OF TRANSMITTAL

Each quotation received must include a letter of transmittal. The letter of transmittal

MUST:

a. Identify the submitting organization;

b. Identify the name, title, telephone, and e-mail address of the person authorized by the organization to contractually bind the organization;

c. Identify the name, title, telephone, and e-mail address of the person authorized to negotiate the contract on behalf of the organization;

d. Identify the names, titles, telephone, and e-mail addresses of persons to be contacted for clarification;

e. Be signed by the person authorized to contractually bind the organization;

f. Acknowledge receipt of all addenda to this RFQ.

2. QUOTATION ORGANIZATION

The quotation must be organized and indexed in the following format and must contain, at a minimum, all listed items in the sequence indicated:

A - Letter of Transmittal B - Executive Summary C - Vendor Qualifications

D - Vendor Methodology E - Integration Requirements F - Completed Cost Proposal G - Legal Terms and Conditions H - References

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 7

IV. REQUIREMENTS AND VENDOR SUBMITTALS

This section contains requirements and relevant information that vendors should use for the preparation of their quotations. Vendors should thoroughly respond to each section.

A. Executive Summary. Please provide an executive summary that shows a clear understanding of the requested services and includes a detailed plan for meeting all project schedules, goals, and objectives.

B. Firm Qualifications. Each Vendor must submit evidence demonstrating their capability and expertise to perform the work as outlined in the RFQ. Unless specified otherwise, this evidence should include statements about the Vendor’s past experience with similar projects, summaries of the work completed, the total project cost, the timeframe for project completion, and any other relevant information related to the overall project.

C. Methodology. Provide a detailed description of the methodology the Vendor will use to deliver background screening services through its online solution. The response should include:

• The platform and system requirements for client access

• The Vendor’s ability to meet all mandatory requirements

• Integration capabilities with SAP SuccessFactors: Key features and functionality that support a turnkey solution

• Roles and responsibilities required from the client for a successful engagement

• Vendor must also include sample reports as part of its submission.

D. Integration Requirements and Experience. Vendor shall provide detailed information on how their background screening application will integrate with the SAP SuccessFactors Application Tracking System, including specific timelines for completing the integration. Include any third-party integration requirements that will need to be followed. If the Vendor plans to use a third-party integrator to perform work under the contract, provide the name of the integrator, a description of the work they will perform, and details about the integrator’s experience in executing such work.

E. Completed Cost Proposal: Vendor shall fill out all sections of Attachment B, Cost Proposal, and submit the completed Attachment B along with the quotation.

F. Legal Terms and Conditions. A sample agreement documenting Stadium Manager’s legal terms and conditions is attached as Attachment C to this RFQ (“Sample Agreement”). The vendor shall redline the attached Word document with any exceptions to the terms and conditions of the Sample Agreement and submit the redlined version with their RFQ. If the Sample Agreement is submitted without any markings, or if the RFQ is submitted without a copy of the Sample Agreement, it will be considered as acceptance of all terms, and we will assume you agree to all legal provisions.

RFQ FY26-0092 Levi’s Stadium Employee Background Screening Services 8

G. References. Vendor should include three different references from clients who Vendor has worked with in the last three years and are willing to validate Vendor’s past performance on similar projects in size and scope. Provide the following information for each client reference:

i. Name of the contact person;

ii. Name of the company;

iii. Address of the contact person;

iv. Telephone number of contact person;

v. Email address of the contact person;

vi. Description of the services provided and dates the services were provided

V. EVALUATION

The Evaluation Criteria listed below will be utilized in the evaluation of the Vendor’s written quotation. The quotation should provide clear, concise information in sufficient detail to allow an evaluation against the criteria below. A Vendor must be acceptable in all criteria for a contract to be awarded to that Vendor whose quotation provides the best value to the Stadium Manager.

EVALUATION CRITERIA

Criteria Points

Proposal responsiveness Pass/Fail

Executive Summary, Firm Qualifications, References 40

Methodology and Integration Requirements and Experience 40

Cost 20

Total 100