Lawn Care and Maintenance Services

Clayton County Public Schools in Georgia issued IFB 002-23 for lawn care and maintenance services at selected campuses across seven zones, with the original bid deadline of August 26, 2022 extended to August 29, 2022 at 3:00 p.m. EST via the Bonfire e-Procurement Portal. No set-asides or preference programs are specified.

The scope encompasses grass cutting with clipping removal, athletic field maintenance, vegetation pruning and trimming, edging, debris removal, mulching with pine straw, and corrective lawn work. Services are organized into seven zones with acreage estimates ranging from 2 to 44.7 acres per location. Zones 1–6 require service April 1 through September 30 with mowing every ten days; Zone 7 operates year-round (April 1 through March 31) with mowing every ten days through October 31, then monthly through March 31. Bidders may bid on one zone, multiple zones, or all seven. All costs must be submitted on the provided Excel bid cost form on an inclusive, F.O.B. Destination basis.

Bidders must demonstrate three years of experience providing lawn care and maintenance services for a school district, college/university, or comparable governmental entity. Required documentation includes Georgia business authorization, current business licenses, professional licenses, criminal background checks on all employees at no cost to CCPS, valid insurance certificates (Comprehensive General Liability $1,000,000, Automobile Liability $1,000,000, Workers' Compensation), and completed E-Verify affidavits. Work hours are limited to 6:00 a.m. to 8:30 p.m.; work cannot occur during campus testing schedules or scheduled events.

The contract term is one year with automatic renewal for two successive one-year terms on identical terms, terminating June 30 of each year. CCPS reserves the right to make one award, no award, or multiple awards. All bids must remain valid for 120 calendar days from submission. A pre-bid conference was held August 17, 2022 via Zoom. Site visits occurred August 18–19, 2022. Addendum 1 clarified scope, corrected acreage for Morrow High School in Zone 6, and extended the deadline. Eight contractors submitted bids; total monthly contract costs ranged from approximately $31,744.88 to $273,175.00 depending on the awardee and zone coverage selected.