Landfill Topographic & Aerial Survey Services - Re-Solicit

Escambia County Waste Services Department is seeking certified surveyors to provide topographic and aerial survey services for the Perdido Landfill site, covering approximately 378 acres. The solicitation requires comprehensive surveying work including LiDAR surveys with control points, 1-foot contours in .dwg/.shp file formats, Digital Terrain, Surface, and Elevation Models, XML point cloud files, and aerial imagery. Deliverables must include a signed survey report from a certified surveyor, with work to be performed six times per fiscal year on a bi-monthly basis. The initial contract term is 36 months with options to renew for two additional 12-month periods, potentially extending to 60 months total. The procurement will be awarded to a single vendor on an all-or-none basis to the most responsive and responsible bidder with the lowest bid. Key submission deadlines include a question cutoff on December 23, 2025, with final proposals due January 9, 2026, at 10:00 a.m. Respondents must submit electronic proposals through the e-procurement portal, limited to 20 pages, and demonstrate local presence and experience in Escambia County or nearby regions.

The county has implemented a local business preference policy that may impact vendor selection, with potential advantages for local businesses submitting competitive bids. Respondents must meet stringent insurance requirements, including $1,000,000 professional errors and omissions coverage, $1,000,000 general liability, and aviation liability coverage if using drones. All vendors and subcontractors must comply with E-Verify registration, Florida Division of Corporations registration, and submit various certifications including sworn statements on public entity crimes, scrutinized companies, conflict of interest, and drug-free workplace. While no specific award value is mentioned, the multi-year contract structure suggests a substantial procurement opportunity for qualified surveying firms. Unmanned aerial drones are acceptable for performing survey work, and bidders must provide comprehensive lump sum pricing with all fees and costs transparently broken down. The county will not pay federal excise and sales taxes on direct purchases, and the ultimate goal is to secure a comprehensive, reliable surveying service for the Perdido Landfill site.