JPMC Chicago Metro Presort Mail

The State of Illinois Central Management Services is seeking a vendor to provide Joint Purchase Master Contract (JPMC) mail presort services for the Chicago Metro area, specifically covering the City of Chicago and Cook, DuPage, Lake, and Will counties. The procurement solicitation (Bid Number B-49751) requires a comprehensive mail processing solution involving presorting, barcoding, bundling, and delivering First-Class letter-sized and flat-sized mail for various state agencies. Vendors must supply all necessary equipment, materials, and personnel to meet United States Postal Service requirements, with mail pickups scheduled Monday through Friday between 5:00 p.m. and 6:00 p.m. from designated state locations, including Central Management Services, the Illinois Attorney General, Department of Employment Security, and the Illinois Student Assistance Commission. The vendor must deliver all mail to the USPS by midnight on the same day of pickup. A pre-bid conference is scheduled for December 4, 2025, at 10:00 AM via Webex, and bids are due by January 14, 2026, to be submitted electronically through the BidBuy platform. The evaluation criteria will focus on providing the best return to the State based on pricing, with bids ranked accordingly.

The solicitation includes opportunities for Business Enterprise Program (BEP) and Veteran Small Business Participation (VSBP), with vendors required to complete appropriate affidavits or utilization plans. Eligible vendors must possess an active Illinois Department of Human Rights Public Contracts Number, be authorized to conduct business in Illinois, and maintain active registration with the State Board of Elections. The contract has a potential initial term of six years, with a maximum total term not exceeding ten years including renewals. While no specific award value is explicitly stated, the contract is structured as an indefinite quantity master contract, with vendors receiving rebates per processed mail piece and billing governmental units separately for actual costs. Vendors must maintain specific insurance requirements, including $1,000,000 in general commercial liability insurance and $1,000,000 in auto liability insurance. Subcontracting is permitted for contracts exceeding $100,000 annual value, subject to prior written approval. The State reserves the right to terminate the contract with thirty days' notice or immediately for cause, and all contract execution is contingent upon the availability of appropriated funds.