Janitorial Services for Visitor Center

The City of Santa Fe's Central Purchasing Division is soliciting bids for janitorial and custodial services at TOURISM Santa Fe's Train Depot Visitor Center through an Invitation to Bid (ITB) issued on April 10, 2026, with bids due May 11, 2026, at 2:00 p.m. Mountain Standard/Daylight Time via the OpenGov Procurement Portal. The scope of work includes restroom cleaning twice daily, seven days per week; general interior cleaning three times weekly (sweeping, vacuuming, dusting, mopping, and interior window cleaning); daily trash removal; monthly exterior cleaning with quarterly deep cleaning of windows, windowsills, benches, doors, and building exterior; and emergency on-call janitorial services with a one-hour response time. The resulting contract will be awarded for an eight-year term with no renewal options, and bidders must provide unit pricing for each service line item with fixed pricing for each contract year, allowing price adjustments no more than once annually through written amendment and limited to ten percent per line item supported by verifiable market documentation. The City will award to the lowest responsive and responsible bidder as determined by evaluation of pricing in accordance with specifications, terms, and conditions, with bid opening conducted virtually via Microsoft Teams. Qualified vendors must comply with the City's living wage and minimum wage ordinances, maintain all industry-standard insurance naming the City as an additional insured, and register with the City's Vendor Access system, while TOURISM Santa Fe will provide all cleaning supplies except for emergency on-call services.

The City of Santa Fe applies local business preferences of up to six percent for resident businesses with valid Resident Business Certificates showing Santa Fe city addresses and for those utilizing resident business subcontractors. The procurement was previously offered to Horizons of New Mexico, a State Use Act vendor that declined the opportunity in March 2026, citing time constraints and logistical challenges in preparing a competitive quote. No specific budget or award value was disclosed in the solicitation documents, though pricing will be evaluated on a line-item basis for services rendered under Purchase Orders issued by the City. All contractors will be considered independent entities responsible for all labor, equipment, tools, materials, federal taxes, permits, licenses, and fees necessary to complete the work, and they must obtain valid purchase orders annually to continue services beyond the June 30 fiscal year expiration date. The contract commences on July 1, 2026, and the City reserves the right to award the entire bid, by groups, by individual items, or by any combination thereof based on responsive and responsible bidder evaluation.