Horizons_rejecgion_-_Janitorial_services_Quote.pdf
PDF 295 KB Posted
- Attached to
- Janitorial Services for Visitor Center
- Solicitation number
- FY26-ITB-089
- Issued by
- Santa Fe County, New Mexico
About this file
This file is an email chain documenting the rejection of a janitorial services quote by Horizons of New Mexico, a State Use Act vendor, for the City of Santa Fe's TOURISM Santa Fe Department. The solicitation requested bids for janitorial services at the Train Depot Visitor Center under an eight-year contract with service commencement on July 1, 2026. The scope of work includes twice-daily restroom cleaning seven days per week, general indoor cleaning (vacuuming, dusting, mopping, and interior glass cleaning) once weekly, daily trash removal, quarterly deep exterior cleaning including windows and window sills, and six emergency service calls annually. Matt Loehman, Executive Director of Horizons of New Mexico, initially confirmed interest in the opportunity and coordinated with Cornelius Smith of Clearly Clean Janitorial Service to prepare a quote. However, due to the compressed timeline requiring a quote response within 48 hours, Loehman questioned the feasibility and requested the facility address to conduct a site visit. Shirley Spencer of TOURISM Santa Fe indicated that quotes were needed by the end of the week following the March 5, 2026 request and arranged for Halle Warren, the Visitor Center Supervisor, to facilitate a site visit if necessary.
Despite these initial efforts, Horizons of New Mexico ultimately declined the opportunity on March 11, 2026, citing no specific reasons for the rejection. No pricing information, contract terms, or funding sources are detailed in the email chain. The State Use Act was referenced as a mechanism to help individuals with disabilities gain employment while providing time and resource savings to the procuring entity.
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From: Matt Loehman To: SPENCER, SHIRLEY J.
Cc: WARREN, HALLE A.; Cornelius Smith; Joseph Perez Subject: Re: Janitorial services Quote Date: Wednesday, March 11, 2026 11:32:01 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Shirley, We've decided to pass on this opportunity.
Thank you, Matt
Matt Loehman Executive Director
Horizons of New Mexico 6121 Indian School Rd. NE, Suite 220 Albuquerque, NM 87110 office phone: (505) 345-1540 email: mloehman@horizonsofnewmexico.org web: www.horizonsofnewmexico.org
The State Use Act helps people with disabilities become gainfully employed, and it saves you valuable time and resources otherwise used during the procurement process.
On Tue, Mar 10, 2026 at 11:07 AM SPENCER, SHIRLEY J. <sjspencer@santafenm.gov> wrote:
Hi, Following up on this – did you provide a quote to Halle? I have not received anything on my end…
Thanks, Shirley Spencer mailto:mloehman@horizonsofnewmexico.org mailto:sjspencer@santafenm.gov mailto:hawarren@santafenm.gov mailto:csmith@ccjs.us mailto:jperez@horizonsofnewmexico.org mailto:mloehman@horizonsofnewmexico.org https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.horizonsofnewmexico.org%2F&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471209988138%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=G%2F9e06TQSt5s6ji3g%2Fyodo0ElyCvpCdueB77xdGtRTw%3D&reserved=0
From: Matt Loehman <mloehman@horizonsofnewmexico.org> Sent: Thursday, March 5, 2026 10:56 AM To: SPENCER, SHIRLEY J. <sjspencer@santafenm.gov> Cc: WARREN, HALLE A. <hawarren@santafenm.gov>; Cornelius Smith <csmith@ccjs.us>; Joseph Perez <jperez@horizonsofnewmexico.org> Subject: Re: Janitorial services Quote
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Shirley, So we only have a 48 hour turnaround to quote something that doesn't until July 1st?
What's the address?
Thank you, Matt
Matt Loehman
Executive Director
Horizons of New Mexico
6121 Indian School Rd. NE, Suite 220
Albuquerque, NM 87110 office phone: (505) 345-1540 mailto:sjspencer@santafenm.gov mailto:hawarren@santafenm.gov mailto:csmith@ccjs.us mailto:jperez@horizonsofnewmexico.org email: mloehman@horizonsofnewmexico.org web: www.horizonsofnewmexico.org
The State Use Act helps people with disabilities become gainfully employed, and it saves you valuable time and resources otherwise used during the procurement process.
On Thu, Mar 5, 2026 at 10:53 AM SPENCER, SHIRLEY J. <sjspencer@santafenm.gov> wrote:
OK – but we will need to move quickly as we need the quote by end of next week.
I’ve included Halle Warren, who is the Supervisor for the Visitor Center that requires the Janitorial services.
Halle, if you don’t mind working with Horizons to visit your Visitor Center if they require this to obtain a quote.
Thanks, Shirley
Sent: Thursday, March 5, 2026 10:48 AM To: SPENCER, SHIRLEY J. <sjspencer@santafenm.gov> Cc: Cornelius Smith <csmith@ccjs.us>; Joseph Perez <jperez@horizonsofnewmexico.org>
CAUTION: This email originated from outside of the organization. Do not click links or open attachments https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.horizonsofnewmexico.org%2F&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471210018288%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=2DMVpzy9fk%2Fg3QwrlMJb7w5%2Bu4sle1AsSwNsES4zMGA%3D&reserved=0 mailto:sjspencer@santafenm.gov mailto:mloehman@horizonsofnewmexico.org mailto:sjspencer@santafenm.gov unless you recognize the sender and know the content is safe.
They'll probably want to do a site visit.
The State Use Act helps people with disabilities become gainfully employed, and it saves you valuable time and resources otherwise used during the procurement process.
On Thu, Mar 5, 2026 at 10:47 AM SPENCER, SHIRLEY J. <sjspencer@santafenm.gov> wrote:
Thank you. I’ll wait for the quote.
https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.horizonsofnewmexico.org%2F&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471210034386%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=%2B3boaw33jZ2KYNEelS%2B33fhwx%2FwCJ5paDlZvBjoXbnY%3D&reserved=0
TOURISM Santa Fe
Sent: Thursday, March 5, 2026 10:30 AM To: SPENCER, SHIRLEY J. <sjspencer@santafenm.gov> Cc: Cornelius Smith <csmith@ccjs.us>; Joseph Perez <jperez@horizonsofnewmexico.org>
CAUTION: This email originated from outside of the organization. Do not click links or open attachments
I am confirming our interest. I've cc'd Cornelius Smith, owner of Clearly Clean Janitorial Service.
The State Use Act helps people with disabilities become gainfully employed, and it saves you valuable time and resources otherwise used during the procurement process.
On Thu, Mar 5, 2026 at 8:27 AM SPENCER, SHIRLEY J.
<sjspencer@santafenm.gov> wrote:
Of course….so to be clear – it will be a full year (12 months) of services for FY27.
Sent: Thursday, March 5, 2026 7:55 AM To: SPENCER, SHIRLEY J. <sjspencer@santafenm.gov>
CAUTION: This email originated from outside of the organization. Do not click links or open attachments
Thank you!
Horizons of New Mexico mailto:mloehman@horizonsofnewmexico.org https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.horizonsofnewmexico.org%2F&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471210049998%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=olqE7b97WS5A1yKZNDc5R3BPecwZmufxmxcSKBoOOpA%3D&reserved=0 mailto:sjspencer@santafenm.gov office phone: (505) 345-1540
On Thu, Mar 5, 2026, 7:51 AM SPENCER, SHIRLEY J.
Hi, It is for next FY
Sent: Wednesday, March 4, 2026 5:48 PM To: SPENCER, SHIRLEY J. <sjspencer@santafenm.gov>
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Is this for this fiscal year or next fiscal year?
https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.horizonsofnewmexico.org%2F&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471210065300%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=lmPG1lMjZY4mocoij%2FrPrA9aNQZJlUGdPtbvmEgWRtg%3D&reserved=0 mailto:sjspencer@santafenm.gov
Horizons of New Mexico 6121 Indian School Rd. NE, Suite 220 Albuquerque, NM 87110 office phone: (505) 345-1540
On Wed, Mar 4, 2026, 4:43 PM SPENCER, SHIRLEY J.
Hello Matt, City of Santa Fe, TOURISM Santa Fe Department requires a bid for janitorial services
– let me know if you can provide a bid.
2x Per Day - Restroom Cleaning @ 7 days per week 1 days per week general indoor cleaning (vacuuming, dusting, mopping, interior glass…) Daily trash removal 1x per quarter for a deep Exterior Cleaning – including windows, window sills, benches, exterior spills, and spot cleaning as needed (does not include power washing building) Emergency Calls – 6x per year
Administrative Manager
TOURISM Santa Fe https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.google.com%2Fmaps%2Fsearch%2F6121%2BIndian%2BSchool%2BRd.%2BNE%2C%2BSuite%2B220%2B%250D%250AAlbuquerque%2C%2BNM%2B87110%3Fentry%3Dgmail%26source%3Dg&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471210080025%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=vrpNg1N6jiwdp44vHlRojeumKk5jK03h5iMN2ZHIcaw%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.google.com%2Fmaps%2Fsearch%2F6121%2BIndian%2BSchool%2BRd.%2BNE%2C%2BSuite%2B220%2B%250D%250AAlbuquerque%2C%2BNM%2B87110%3Fentry%3Dgmail%26source%3Dg&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471210095011%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Bmrt17Q0a8WNHX8SEu9pWN14ZTwVwMFVz6JabB%2FgSlo%3D&reserved=0 mailto:mloehman@horizonsofnewmexico.org https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.horizonsofnewmexico.org%2F&data=05%7C02%7Csjspencer%40santafenm.gov%7Cfc438a924bce46c8149308de7f941078%7C77b69f5a55ed436386164867b0bc707f%7C0%7C0%7C639088471210110880%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=QLQxa0V6TAUDKHX5W5oQYakqMJgYNvre9nMsS%2BwmJqs%3D&reserved=0
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