Janitorial Services

The City of Pasadena Public Health Department (PPHD) is seeking qualified agencies to provide comprehensive janitorial services for its satellite location at Bethel Missionary Baptist Church in Northwest Pasadena. The procurement involves cleaning services for approximately 3,200 square feet, including 11 office spaces, 2 common areas, 2 storage areas, 4 restroom facilities, and 1 kitchen. Bidders must possess an ISSA Cleaning Industry Management Standard-Green Building (CIMS-GB) certification and demonstrate the ability to conduct background checks on staff while using green cleaning products certified by organizations like Forest Stewardship Council, Green Seal, and the U.S. EPA. The contract will be a four-year term with services projected to be performed two to three times per week, typically before 8:00 am or after 4:00 pm. A non-mandatory pre-bid meeting is scheduled for November 29, 2023, at 3:00 pm at the project site, with final bids due by 12:00 pm on Friday, December 8, 2023, to be submitted electronically through the City's eProcurement Portal. Evaluation criteria will likely include relevant experience, green cleaning practices, staff qualifications, and compliance with local labor regulations.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though it is subject to the City of Pasadena's Living Wage Ordinance for contracts over $25,000. Bidders must provide a Pasadena business license and proof of insurance, with the project funded by the Los Angeles County Department of Mental Health. The contract requires comprehensive documentation, including a Unique Entity Identifier (UEI) from SAM.gov, a Subcontractor Listing form, and various compliance documents such as a Non-Collusion Declaration and Disclosure of Lobbying Activities. While specific budget ranges are not explicitly stated, the requirement for bidders to provide pricing structured around weekly service visits and hourly rates for quarterly deep cleaning suggests flexibility in contract value. The procurement includes robust legal protections for the city, including Faithful Performance and Material and Labor Bonds that guarantee contractor compliance and financial accountability. Potential contractors will need to demonstrate significant relevant experience in commercial janitorial services, with the ability to provide detailed documentation of previous similar projects.