Janitorial Services

The State of Nebraska, specifically the Department of Health and Human Services (DHHS), is seeking a qualified vendor to provide comprehensive janitorial services for six locations across the state, including facilities in Broken Bow, Norfolk, Fremont (two locations), Alliance, and Omaha-Bedford. The solicitation is a Request for Proposal (RFP #123272 O3) for a one-year contract with potential renewal options for four additional one-year periods. Services will be performed five days a week, Monday through Friday, between 5:00 PM and 1:00 AM, covering approximately 62,535 total square feet of office space. The successful vendor must provide all cleaning supplies, equipment, and personnel, and perform daily, weekly, monthly, and semi-annual cleaning tasks. Key deliverables include maintaining a clean and professional environment, with specific requirements for employee background checks, uniform identification, and key control. The electronic solicitation responses are due on September 30, 2025, at 2:00 PM Central Time, with an anticipated contract award date of November 3, 2025, and a vendor start date of December 1, 2025. The pricing structure is set at $12 per square foot per month, with options for additional services such as carpet extraction, floor waxing, and on-call hourly rates.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The solicitation allows bidders to propose services for one or multiple locations, providing flexibility for vendors of various sizes. While no incumbent vendors are directly identified, the contract allows for potential price increases limited to 3% per contract period, subject to state approval. The total contract value is not explicitly stated, but the comprehensive nature of the services and the multiple locations suggest a significant opportunity for the selected vendor. The state reserves the right to reject any proposed price increases and maintains flexibility in the contract terms. The detailed floor plans provided for each location (Broken Bow, Norfolk, Fremont, Alliance, and Omaha-Bedford) indicate complex facilities requiring thorough and professional cleaning services. The RFP emphasizes the need for a vendor capable of maintaining high standards of cleanliness and professionalism across various DHHS office environments.