Janitorial Services Intent to award.docx

The document is a Solicitation Notice of Intent to Award issued by the State of Nebraska Department of Health and Human Services (DHHS) for Janitorial Services, Solicitation Number RFP 123272 O3. The solicitation seeks a vendor to provide comprehensive janitorial services for six locations across Nebraska, including facilities in Broken Bow, Norfolk, Fremont, Alliance, and Omaha-Bedford. The contract is for a one-year term with potential renewal options for four additional one-year periods. Services will be performed five days a week, Monday through Friday, between 5:00 PM and 1:00 AM, covering approximately 62,535 total square feet of office space. The electronic solicitation responses were due on September 30, 2025, at 2:00 PM Central Time, with an anticipated contract award date of November 3, 2025, and a vendor start date of December 1, 2025.

The pricing structure is set at $12 per square foot per month, with options for additional services such as carpet extraction, floor waxing, and on-call hourly rates. The solicitation allows bidders to propose services for one or multiple locations, providing flexibility for vendors of various sizes. The intent to award has been issued to Heartland Office Cleaners, who will be responsible for providing all cleaning supplies, equipment, and personnel, and performing daily, weekly, monthly, and semi-annual cleaning tasks. The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for potential price increases limited to 3% per contract period, subject to state approval, and the state reserves the right to reject any proposed price increases.