ITB-Motor Fuel Quality Testing

The Oregon Department of Agriculture, Weights and Measures Division is seeking a contractor to provide comprehensive motor fuel quality testing services through an Invitation to Bid (ITB) with solicitation number S-60300-0001160. The contract requires an ISO 17025 accredited laboratory located within 20 miles of Portland, Oregon, capable of performing a wide range of fuel quality tests using specific ASTM International standards, including density, sulfur content, distillation, flash point, and biodiesel content testing. Key deliverables include performing various fuel tests with electronic result delivery within two business days, with some tests requiring same-day reporting. The bid opening is scheduled for April 28, 2025, at 3:00 PM Pacific Time, with an anticipated intent to award on May 16, 2025, and price agreement execution by June 9, 2025. Evaluation criteria include the lowest responsible and responsive bidder, with preferences given to Oregon supplies and services, recycled materials, and compliance with pay equity and non-discrimination requirements. Bidders must submit multiple required documents, including a bid cover sheet, reference check form, bid submittal form, and provide three references from similar projects within the last 5 years.

The procurement includes specific provisions for disadvantaged business participation, with a Certified Disadvantaged Business Outreach Plan that encourages involvement of small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID). These certified firms include minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Bidders are required to detail their approach to soliciting Certified Firms and identifying potential subcontracting opportunities. The contract has a proposed initial term of 3 years with an option to renew for up to 10 years, not to exceed $250,000. For contracts with an anticipated price of $150,000 or more, bidders must have a written policy preventing sexual harassment, sexual assault, and discrimination against protected class employees. The agency reserves the right to reject any or all bids and may enter into intergovernmental agreements for the services. Bidders are responsible for all costs associated with preparing and submitting their bids, and submitted bids become the property of the agency with a non-exclusive, perpetual license for evaluation and administrative purposes.