ITB S-60300-0001160 Motor Fuel Quality Testing revshrevhhrevsh~1.pdf

PDF 599 KB Posted Apr 14, 2025

Attached to: ITB-Motor Fuel Quality Testing
Solicitation number: S-60300-00013550
Issued by: Multnomah County, Oregon

About this file

Written by GovTribe AI · Apr 16, 2025

The document is an Invitation to Bid (ITB) issued by the Oregon Department of Agriculture for Motor Fuel Quality Testing Services, with the solicitation number S-60300-0001160. The ITB seeks a contractor to provide comprehensive motor fuel testing services for the agency's Weights and Measures Division, with a proposed initial contract term of 3 years and an option to renew for up to 10 years. The bid opening is scheduled for April 28, 2025, at 3:00 PM Pacific Time, with an anticipated intent to award on May 16, 2025, and price agreement execution by June 9, 2025. The successful bidder must have an ISO 17025 accredited laboratory located within 20 miles of Portland, Oregon, and be capable of performing a wide range of fuel quality tests using specific ASTM International standards, including density, sulfur content, distillation, flash point, and biodiesel content testing.

The bidder must provide three references from similar projects within the last 5 years and submit various required forms, including a bid cover sheet, reference check form, bid submittal form, COBID certification, and a responsibility inquiry. The contract will be awarded to the lowest responsible and responsive bidder, with preferences given to Oregon supplies and services, recycled materials, and compliance with pay equity and non-discrimination requirements. The agency reserves the right to reject any or all bids and may enter into intergovernmental agreements for the services. Bidders are responsible for all costs associated with preparing and submitting their bids, and the submitted bids become the property of the agency with a non-exclusive, perpetual license for evaluation and administrative purposes.

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AttD-Bid Submittal Form .pdf	PDF	Apr 14, 2025
Request-for-Proposal_Released-Advertisement CM-CG Crisis Stabilization Center.docx	DOCX document	Apr 14, 2025
AttC-Reference Check Form.DOCX	DOCX document	Apr 14, 2025
AttA-Sample Price Agreement .pdf	PDF	Apr 14, 2025
AttE-Certified Disadvataged Business Outreach Plan .docx	DOCX document	Apr 14, 2025
AttB-Bid Cover Sheet.pdf	PDF	Apr 14, 2025
AttF-Responsibility Inquiry .docx	DOCX document	Apr 14, 2025

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ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 1 of 13

STATE OF OREGON

COVER PAGE

OREGON DEPARTMENT OF AGRICULTURE

MOTOR FUEL QUALITY TESTING SERVICES

Invitation to Bid (ITB) Price Agreement

S-60300-00013160

Date of Issue: 04/14/2025

Opening 04/28/2025, Time 3:00 PM (Pacific)

Single Point of Contact (SPC): Heather Hawes

Address:	635	Capitol	St.	NE,	Suite	100
City,	State,	Zip:	Salem,	OR.	97301
Phone	(voice):	503-986-4581
Phone	(fax):	503-986-4746
E-mail:	heather.hawes@oda.oregon.gov

The

State

Oregon

promotes

equal

opportunity

for

all

individuals

without

regard

age,

color,

disability,

marital

status,

national

origin,

race,

religion

creed,

sex

gender,

sexual

orientation,

veteran

status.

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 2 of 13

TABLE OF CONTENTS

SECTION	1:	GENERALFORMATION…………………………….……………………………………………4
1.1 SUMMARY	OVERVIEW	....................................................................................................................................................................................	4
1.2 SPECIFICATIONS	.................................................................................................................................................................................................	4
1.3 SCHEDULE	OF	EVENTS	...................................................................................................................................................................................	5
1.4 DEFINITION	OF	TERMS	..................................................................................................................................................................................	6
1.5 SINGLE	POINT	OF	CONTACT	.......................................................................................................................................................................	6

SECTION	2: ITB	PROCESS	................................................................................................................................	6
2.1 PROCUMENT	AUTHORITY	............................................................................................................................................................................	6
2.2 PROCUREMENT	METHOD	............................................................................................................................................................................	6
2.3 PRE-BID	CONFERENCE	...................................................................................................................................................................................	6
2.4 OREGONBUYS	.......................................................................................................................................................................................................	6
2.5 QUESTIONS	AND	CLARIFICATIONS	........................................................................................................................................................	7
2.6 ADDENDUM	...........................................................................................................................................................................................................	7

SECTION	3: INSTRUCTIONS	TO	PROSPECTIVE	BIDDERS	..................................................................	7
3.1 ACCEPTANCE	PERIOD	.....................................................................................................................................................................................	7
3.2 BID	SUBMISSION	REQUIREMENTS	(GENERAL)	..............................................................................................................................	8

SECTION	4: BID	REVIEW	METHODOLOGY	...............................................................................................	9
4.1 RESPONSIVENESS	DETERMINATION	....................................................................................................................................................	9
4.2 RESPONSIBILITY	DETERMINATION	......................................................................................................................................................	9
4.3 COST	COMPARISON	.......................................................................................................................................................................................	10
4.4 MINIMUM	QUALIFICATIONS	(PASS/FAIL)	......................................................................................................................................	10
4.5 REFERENCES	......................................................................................................................................................................................................	10
4.6 reserved	.................................................................................................................................................................................................................	10
4.7 PREFERENCES	...................................................................................................................................................................................................	10
4.8 METHOD	OF	AWARD	....................................................................................................................................................................................	11

SECTION	5: INTENT	TO	AWARD	...................................................................................................................	11
5.1 INTENT	TO	AWARD	NOTIFICATION	...................................................................................................................................................	11
5.2 PAY	EQUITY	........................................................................................................................................................................................................	11
5.3 NONDISCRIMINATION	IN	EMPLOYMENT	.......................................................................................................................................	12
5.4 OTHER	REQUIRED	INFORMATION	......................................................................................................................................................	12

SECTION 6: PRICE AGREEMENT EXECUTION

SECTION	7: ADDITIONAL	INFORMATION	................................................................................................	12
7.1 GOVERNMENT	BODIES	................................................................................................................................................................................	12
7.2 OWNERSHIP/PERMISSION	TO	USE	MATERIALS	........................................................................................................................	12
7.3 COST	OF	BIDDING	...........................................................................................................................................................................................	12
7.4 CANCELLATION	AND/OR	REJECTION	OF	BIDS/DAMAGES	..................................................................................................	13
7.5 RESERVED	...........................................................................................................................................................................................................	13
7.6 RECYCLED	PRODUCTS	.................................................................................................................................................................................	13

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 3 of 13

LIST	OF	ATTACHMENTS
ATTACHMENT	A	–	SAMPLE	PRICE	AGREEMENT
ATTACHMENT	B	–	BID	COVER	SHEET
ATTACHMENT	C	–	REFERENCE	CHECK	FORM
ATTACHMENT	D	–	BID	SUBMITTAL	FORM
ATTACHMENT	E	–	COBID	CERTIFICATION	/	OUTREACH	PLAN
ATTACHMENT	F	–	RESPONSIBILITY	INQUIRY

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 4 of 13

SECTION	1: GENERAL	INFORMATION
1.1 SUMMARY	OVERVIEW

The

State

Oregon,

acting

and

through

the

Department

Agriculture

(“Agency”),

issuing

this

Invitation

Bid

(ITB)

establish

Price

Agreement

furnish

all

personnel,

labor,

and

equipment

provide

Motor

Fuel

Testing

Services

for

Agency’s

Weights

and

Measures

Division.

• Agency

has

estimate

the

volume

potential

purchases.

submitting

Offer,

Bidder

agrees

supply

all

goods

and

services

ordered

during

the

term

any

awarded

Price

Agreement.

• Agency

anticipates

the

award

one

Price

Agreements

resulting

from

this

ITB.

• The

initial

term

anticipated

years

with

option

renew

and

adjust

for

manufacture	price	increases	not	to	exceed	a	term	of	10	years.
• Required	delivery	date	for	test	results	within	2	business	days.
• Same	day	test	results	as	requested.

1.2 SPECIFICATIONS

Contractor shall perform analysis of all fuels listed.

Laboratory

and

Equipment:

Contractor’s

laboratory

shall

ISO

9000

accredited

and

conform

all

times

accepted

ASTM

International

standards

for

motor

fuel

testing

laboratories

and

shall

meet

all

federal,

state,

and

local

building

codes,

including

environmental

laws

and

regulations.

The

Weights

and

Measures

Division

reserves

the

right

visit

and

inspect

the

Offeror’s

laboratory.

Offeror’s

laboratory

shall

have

the

equipment

and

experienced

staff

required

perform

sampling

and

testing

motor

fuels.

Offeror’s

laboratory

must

with

miles

Portland,

Or.

order

for

Agency

conduct

the

motor

fuel

quality

oversight

work

efficiently.

Tests:

Contractor’s

laboratory

must

able

perform

all

the

following

tests

according

the

specified

standard:

i. ASTM D4052 “Standard Test Method for Density, Relative Density, and API Gravity of

Liquids

Digital

Density

Meter

‘

ii. ASTM

D7039

“Standard

Test

Method

for

Sulfur

Gasoline,

Diesel

Fuel,

Jet

Fuel,

Kerosine,	Biodiesel,	Biodiesel	Blends,	and	Gasoline-Ethanol	Blends	by	Monochromatic
Wavelength	Dispersive	X-ray	Fluorescence	Spectrometry	‘

iii. ASTM

D86

“Standard

Test

Method

for

Distillation

Petroleum

Products

and

Liquid

Fuels

Atmospheric

Pressure“

iv. ASTM

D56

“Standard

Test

Method

for

Flash

Point

Tag

Closed

Cup

Tester.

‘

v. ASTM

D7371

“Standard

Test

Method

for

Determination

Biodiesel

(Fatty

Acid

Methyl

Esters) Content in Diesel Fuel Oil Using Mid Infrared Spectroscopy (FTIR-ATR-PLS Method)

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 5 of 13

vi. ASTM

D97

“Standard

Test

Method

for

Pour

Point

Petroleum

Products“

vii. ASTM

D2500

“Standard

Test

Method

for

Cloud

Point

Petroleum

Products

and

Liquid

Fuels”

viii. ASTM D2709 “Standard Test Method for Water and Sediment in Middle Distillate Fuels by

Centrifuge“

ix. ASTM D6371 Standard Test Method for Cold Filter Plugging Point of Diesel and Heating

Fuels.

x. ASTM D4815 “Standard Test Method for Determination of MTBE, ETBE, TAME, DIPE,

tertiary-Amyl

Alcohol

and

Alcohols

Gasoline

Gas

Chromatography”

xi. ASTM

D5191

“Standard

Test

Method

for

Vapor

Pressure

Petroleum

Products

and

Liquid

Fuels

(Mini

Method)“

xii. ASTM

D7039

“Standard

Test

Method

for

Sulfur

Gasoline,

Diesel

Fuel,

Jet

Fuel,

Kerosine,

Biodiesel,	Biodiesel	Blends,	and	Gasoline-Ethanol	Blends	by	Monochromatic	Wavelength
Dispersive	X-ray	Fluorescence	Spectrometry”

xiii. ASTM	D6304	“Standard	Test	Method	for	Determination	of	Water	in	Petroleum	Products,
Lubricating	Oils,	and	Additives	by	Coulometric	Karl	Fischer	Titration“

xiv. ASTM	D2699	“Standard	Test	Method	for	Research	Octane	Number	of	Spark-Ignition
Engine	Fuel”

xv. ASTM	D2700	“Standard	Test	Method	for	Motor	Octane	Number	of	Spark-Ignition
Engine	Fuel”

xvi. ASTM	D4176	“Standard	Test	Method	for	Free	Water	and	particulate	Contamination	in
Distillate	Fuels	(Visual	Inspection	Procedures)”

Reporting

Analysis

Results:

Laboratory

motor

fuel

sample

analysis

results

will

received

the

Weights

and

Measures

Division

within

business

days

after

Contractor’s

laboratory

receives

the

sample.

Results

may

transmitted

electronically,

fax,

overnight

mail

the

Weights

and

Measures

Division.

Reporting

Analysis

Results:

Laboratory

motor

fuel

sample

analysis

results

will

received

the

Weights

and

Measures

Division

when

specified

same

day

delivery

after

Contractor’s

laboratory

receives

the

sample.

Results

may

transmitted

electronically,

fax

the

Weights

and

Measures

Division.

d. Sample Retention: Sampled shall be properly stored for at least 30 days following receipt.

1.3 SCHEDULE OF EVENTS

The

table

below

represents

tentative

schedule

events.

Agency

may

modify

these

dates

any

time,

with

appropriate

notice.

All

times

are

Pacific

Time

(PT).

EVENT DATE TIME (Pacific Time)

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 6 of 13

Questions	and	Clarifications	Due	April	18,	2025	3:00pm
Answers	to	Question	posted	April	21,	2025

Opening

(Due

Date

and

time

submit

Bids

)

See

cover

page

3:00pm

Intent

Award

posted

May

16,

2025

Price Agreement Execution (approximate) June 9, 2025

1.4 DEFINITION OF TERMS

For

the

purposes

this

ITB,

unless

specifically

defined

this

ITB,

capitalized

words

have

the

meanings

provided

OAR

125-246-0110.

These

definitions

not

apply

the

Proposed

Price

Agreement

attached

Attachment

1.4.1 GENERAL DEFINITIONS

Capitalized

terms

not

specifically

defined

this

document

are

defined

OAR

125-246-0110.

“SPC”

means

the

Single

Point

Contact

listed

the

cover

page

this

ITB.

All

communications

any

provisions

this

ITB

shall

directed

only

the

SPC

ensure

every

Bidder

receives

the

same

information.

“Schedule

Events”

means

the

specific

time

and

dates

events

relating

this

ITB

will

occur.

“Successful

Bidder”

means

the

person(s),

organization(s)

which

the

award

made.

1.5 SINGLE POINT OF CONTACT

All

questions,

requests

for

clarification

about

any

component

this

ITB,

including

the

technical

requirements,

contractual

requirements,

and

the

procurement

process

must

directed

the

SPC

identified

the

cover

page

this

ITB.

SECTION	2: ITB	PROCESS
2.1 PROCUREMENT	AUTHORITY

Agency is conducting this ITB pursuant to ORS 279A.050 and OAR 125-246-0170(3).

2.2 PROCUREMENT METHOD

Agency

using

the

Competitive

Sealed

Bidding

method,

pursuant

ORS

279B.055

and

OAR

125-

247-0255,

and

may

use

any

available

optional

procedures.

2.3 PRE-BID CONFERENCE

A pre-Bid conference will not be held for this ITB.

2.4 OREGONBUYS

This

ITB,

including

all

Addenda,

attachments

and

exhibits

posted

the

OregonBuys

eProcurement

System

(OregonBuys)

https://oregonbuys.gov/bso/.

ITB

documents

will

not

mailed.

Parties

without

access

OregonBuys.

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 7 of 13

2.4.1 ALTERNATIVE ACCESSIBILITY TO ADDENDA, ATTACHMENTS, AND EXHIBITS

exhibit,

attachment

Addendum

used,

but

cannot

viewed

downloaded

through

OregonBuys,

the

ITB

will

include

instructions

how

obtain

these

documents.

2.4.2 OREGONBUYS ASSISTANCE

Parties	needing	assistance	with	OregonBuys	may	contact	the	OregonBuys	Helpdesk	by
telephone	at	(855)	800-5046	or	by	email	at	support.oregonbuys@das.oregon.gov.

2.4.3 OREGONBUYS REGISTRATION INFORMATION

Current

and

correct

registration

information

the

sole

responsibility

the

registered

party.

Agency

accepts

responsibility

for

missing

incorrect

information.

2.5 QUESTIONS AND CLARIFICATIONS

All questions and requests for clarification, related to this solicitation must:

• Be	submitted	electronically	through	the	OregonBuys	eProcurement	System	Open
Market	Bid	#S-60300-00013160.

§ Identify	the	section	number	and	the	passage.
§ Include	name	and	contact	information	of	party	submitting	question	or

clarification.

• Be received by the due date for questions and clarifications identified in Section 1.3 of this ITB.

Questions by telephone are not accepted.

Agency

will

respond

questions

and

requests

for

clarifications

through

OregonBuys.

its’

sole

discretion,

Agency,

may

change

this

ITB

written

Addendum

and

post

OregonBuys.

Clarifications,

corrections

changes

this

ITB

made

any

other

manner

are

not

binding

the

State.

2.6 ADDENDUM

Unless

otherwise

stated

the

ITB,

Agency

shall

post

any

Addendum

OregonBuys.

Addendum

are

incorporated

into

this

ITB

this

reference

and

can

viewed

and

downloaded

interested

parties

registered

OregonBuys,

unless

alternate

process

defined

Section

2.4.2.

Bidder

responsible

for

monitoring

OregonBuys

regularly

until

ITB

Closing.

Agency

not

responsible

for

sending

Addendum

any

prospective

Bidder.

SECTION	3: INSTRUCTIONS	TO	PROSPECTIVE	BIDDERS
3.1 ACCEPTANCE	PERIOD

Bids are firm offers for a period of 90 calendar days from Closing.

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 8 of 13

3.2 BID SUBMISSION REQUIREMENTS (GENERAL)

3.2.1 SUBMITTING BIDS

Bidder

solely

responsible

for

ensuring

its

Bid

received

accordance

with

the

ITB

requirements

before

Opening.

Agency

shall

not

responsible

for

any

delays

transmission

errors,

for

any

mis-delivery

for

any

reason.

proposal

submitted

any

means

not

authorized

below

will

rejected.

The

following

delivery

options

are

permitted

for

this

ITB.

Delivery through OregonBuys

Proposal submission should be electronically through OregonBuys. at: OregonBuys.gov

Detailed

instructions

how

submit

Proposal

can

found

OregonBuys

Vendor

Formal

Solicitation

Response.pdf

3.2.2 BID MODIFICATION OR WITHDRAWAL

Bidder

wishes

make

modifications

submitted

bid,

the

Bidder

must

submit

its

modification

one

the

authorized

methods

listed

Section

3.2.1

(Proposal

Delivery

Options).

effective

the

modification

must

include

the

OregonBuys

bid

number

and

submitted

the

SPC

prior

Opening.

Bidder

wishes

withdraw

submitted

bid,

must

submit

Written

notice

signed

authorized

representative

its

intent

withdraw

the

SPC

via

email,

hard

copy

prior

the

Opening

accordance

with

OAR

125-247-0440.

effective

the

notice

must

include

the

OregonBuys

bid

number.

3.2.3 LATE BIDS

Late bids will NOT be accepted or reviewed. BID REQUIREMENTS (PASS/FAIL)

Bids

will

reviewed

Pass/Fail

basis.

Failure

provide

any

the

information

comply

with

any

the

requirements

this

section

3.3

and

its

subsections

MAY

considered

nonresponsive.

Agency

has

the

right

determine

Bids

substantially

meet

the

requirements

this

ITB.

3.2.4 CLOSING

Bids must be submitted by Closing to be considered.

3.2.5 REQUIRED FORMS

Bidder must submit the following forms:

• Attachment	B	–	Bid	Cover	Sheet
• Attachment	C	–	Reference	Check	Form
• Attachment	D	–	Bid	Submittal	Form
• Attachment	E	–	COBID	Certification	/	Outreach	Plan
• Attachment	F	–	Responsibility	Inquiry

3.2.6 AUTHORIZED SIGNATURE

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 9 of 13

The

Bid

must

signed

person(s)

legally

authorized

bind

the

Bidder

the

Bid

and

the

Price

Agreement

resulting

from

this

ITB.

Upon

request

Agency,

any

representative

submitting

Bid

behalf

the

Bidder

shall

provide

current

document

certifying

the

representative’s

authority

bind

the

Bidder.

Upon

request

Agency,

Bidder

shall

provide

certified

copy

the

bylaws

resolution

the

board

directors

showing

the

authority

the

officer

signing

the

Bid

execute

agreements

behalf

the

entity.

3.2.7 REFERENCES

Bidder

must

provide

references

from

similar

projects

performed

for

any

clients

within

the

last

years.

Information

provided

must

include:

• Reference	name,	telephone	number,	email	and	mailing	address;
• Description	of	services	or	products	provided;
• Service	or	product	delivery	starting	and	ending	dates;	and
• Reference	representative	name,	telephone	number,	and	email	address.

3.2.8 MATERIAL OR TECHNICAL REQUIREMENTS

Bidder

must

ISO

17025

accredited

laboratory

using

statistical

quality

control

procedures

based

ASTM

D6299.

3.2.9 RESERVED

3.2.10 BID REQUIREMENTS

• Bidder must provide all information required and meet the listed specifications in this

ITB.

• Bidder

must

enter

pricing

OregonBuys

for

each

bid

item

order

for

total

bid

cost

captured

the

system.

Failure

enter

item

pricing

into

OregonBuys

will

cause

the

system

default

Bid.

SECTION	4: BID	REVIEW	METHODOLOGY
4.1 RESPONSIVENESS	DETERMINATION

Bid

received

prior

Closing

will

reviewed

determine

Responsive

all

ITB

requirements

including

compliance

with

Bids

Requirements

section.

the

Bid

unclear,

the

SPC

may

request

clarification

from

Bidder.

However,

clarifications

may

not

used

rehabilitate

non-Responsive

Bid.

the

SPC

finds

the

Bid

non-Responsive,

the

Bid

may

rejected,

however,

Agency

may

waive

mistakes

accordance

with

OAR

125-247-0470.

4.2 RESPONSIBILITY DETERMINATION

Agency

will

determine

apparent

successful

Bidder

Responsible

prior

award

and

execution

the

Price

Agreement.

Bidder(s)

shall

submit

signed

Responsibility

Inquiry

form

(Attachment

with

Bid.

At any time prior to award, Agency may reject a Bidder found to be not Responsible.

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 10 of 13

4.3 COST COMPARISON

Agency

shall

award

the

Price

Agreement

the

lowest

Responsible

Bidder

whose

bid

substantially

complies

with

the

requirements

and

criteria

set

forth

this

Section.

4.4 MINIMUM QUALIFICATIONS (PASS/FAIL)

Any

product

brand

name

listed

the

Specifications

“or

equal”

“or

equivalent”

shall

establish

the

minimum

requirements

for

quality,

utility,

durability,

function,

purpose,

et.

When

the

brand

name

followed

“or

equal”

“or

equivalent”

other

product

brands

may

offered

that

are

equal

better

than

the

minimum

requirements

established

product

brand

named.

Bidders

shall

submit

documentation

with

their

bids

show

that

“equal”

brands

meet

the

minimum

requirements.

Bidders

may

show

cost

differences,

alternates

and

options

their

company’s

letterhead

and

submit

with

bid.

4.5 REFERENCES

Agency

may

check

determine

references

provided

are

supportive

the

Bidder’s

ability

comply

with

the

requirements

this

ITB.

Failure

provide

complete

and

accurate

information

Bid

may

cause

for

rejection.

Agency

may

conduct

other

reference

checks

with

persons

whose

names

have

not

been

provided

Bidder,

but

whom

Agency

has

knowledge.

Agency

may

use

references

obtain

additional

information,

break

ties,

verify

any

information

needed.

4.6 RESERVED

4.7 PREFERENCES

4.7.1 OREGON SUPPLIES AND SERVICES

Agency

will

give

preference

Oregon

goods

and

services,

located

with

miles

Portland

Oregon.

Agency

not

equipped

ship

receive

hazardous

materials

common

carrier.

4.7.2 RECIPROCAL PREFERENCE

For

bid

calculation

purposes

per

OAR

125-246-0310,

Agency

shall

add

percent

increase

each

out-of-state

Bidder’s

Bid

price

that

equal

the

percent

preference,

any,

given

Resident

Bidder

the

Bidder's

state.

4.7.3 RECYCLED MATERIALS

comparing

Goods

from

two

Bidders,

least

one

Bidder

offers

Goods

manufactured

with

Recycled

Materials,

and

least

one

Bidder

does

not,

Agency

will

select

the

Bidder

offering

Goods

manufactured

from

Recycled

Materials

each

the

conditions

specified

ORS

279A.125

(2)

exists

following

any

adjustments

made

the

price

the

Goods

according

any

applicable

reciprocal

preference.

4.7.4 PUBLIC PRINTING

Agency shall, for the purpose of evaluating Bids, apply the public printing preference set forth

ITB Open Market Bid S-60300-0001160 – MOTOR FUEL QUALITY TESTING SERVICES

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 11 of 13 in ORS 282.210.

4.7.5 TIEBREAKERS

Oregon

Supplies:

Agency

receives

Bids

identical

price,

fitness,

availability

and

quality

and

chooses

award

Price

Agreement,

Agency

shall

award

the

Price

Agreement

accordance

with

the

procedures

outlined

OAR

125-246-0300.

4.8 METHOD OF AWARD

4.8.1 GENERAL AWARD

awarded,

Agency

must

award

the

Price

Agreement

the

Responsible

Bidder

submitting

the

lowest,

Responsive

Bid

based

upon

the

following

method:

All

Bid

item

totals

will

added

together

for

final

bid

price.

SECTION	5: INTENT	TO	AWARD
5.1 INTENT	TO	AWARD	NOTIFICATION

After

final

selection

made,

Agency

will

issue

notice

Intent

Award

OregonBuys.

Bid

files

are

public

records

and

available

for

review

Agency

appointment.

5.2 PAY EQUITY

selected

for

award

and

applicable,

Bidder

shall

submit

Agency

true

and

correct

copy

unexpired

Pay

Equity

Compliance

Certificate

issued

the

Bidder

the

Oregon

Department

Administrative

Services.

See

https://www.oregon.gov/das/Procurement/Pages/Supplier.aspx

for

requirements.

ORS 279B.110(2)(f) requires that Bidder provide this prior to execution of the Price Agreement.

required

ORS

279B.235,

Contractor

shall

comply

with

ORS

652.220

and

shall

not

discriminate

against

any

Contractor’s

employees

the

payment

wages

other

compensation

for

work

comparable

character,

the

performance

which

requires

comparable

skills,

pay

any

employee

rate

less

than

another

for

comparable

work,

based

employee’s

membership

protected

class.

Contractor

must

comply

with

ORS

652.220

amended

and

shall

not

unlawfully

discriminate

against

any

Contractor’s

employees

the

payment

wages

other

compensation

for

work

comparable

character

the

basis

employee’s

membership

protected

class.

“Protected

class”

means

group

persons

distinguished

race,

color,

religion,

sex,

sexual

orientation,

national

origin,

marital

status,

veteran

status,

disability

age.

Contractor’s

compliance

with

this

section

constitutes

material

element

this

Price

Agreement

and

failure

comply

constitutes

breach

that

entitles

Agency

terminate

this

Price

Agreement

for

cause.

Contractor

may

not

prohibit

any

Contractor’s

employees

from

discussing

the

employee’s

rate

wage,

salary,

benefits,

other

compensation

with

another

employee

another

person.

Contractor

may

not

retaliate

against

employee

who

discusses

the

employee’s

rate

wage,

salary,

benefits,

other

compensation

with

another

employee

another

person.

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DAS Procurement Services, Version 1.0 – February 20, 2019 Page 12 of 13

5.3 NONDISCRIMINATION IN EMPLOYMENT

condition

receiving

the

award

Price

Agreement

under

this

ITB,

Bidder

must

certify,

accordance

with

ORS

279A.112,

has

place

policy

and

practice

preventing

sexual

harassment,

sexual

assault,

and

discrimination

against

employees

who

are

members

protected

class.

The

policy

and

practice

must

include

giving

employees

written

notice

policy

that

both

prohibits,

and

prescribes

disciplinary

measures

for,

conduct

constituting

sexual

harassment,

sexual

assault,

unlawful

discrimination.

5.4 OTHER REQUIRED INFORMATION

5.4.1 INSURANCE

Prior

award,

Bidder

shall

secure

and

demonstrate

Agency

proof

insurance

required

this

ITB.

Insurance

Requirements

are

found

Exhibit

Attachment

SECTION

6: PRICE

AGREEMENT

EXECUTION

After

submission

the

required

information

and

insurances

identified

the

ITB

the

awardee

and

obtaining

all

requisite

approvals

required,

Agency

will

proceed

with

final

award.

The

Price

Agreement

attached

hereto

Attachment

not

negotiable.

Contractor

shall

not

commence

work

under

the

Price

Agreement

until

the

Price

Agreement

has

been

executed

and

the

Agency

has

provided

the

Contractor

with

the

Notice

Proceed.

SECTION	7: ADDITIONAL	INFORMATION
7.1 GOVERNMENT	BODIES

Under

ORS

Chapter

190,

Agency

may

enter

into

agreement

with

another

government

body

for

the

Goods

Services

that

are

the

subject

this

ITB.

Intergovernmental

agreements

are

not

subject

the

Public

Contracting

Code.

Agency

receives

Offer

from

government

body,

Agency

will

initially

review

the

Offer

according

the

same

criteria

set

forth

this

ITB.

Agency,

its

sole

discretion,

may

enter

into

ORS

Chapter

190

agreement

with

any

government

body

for

the

Goods

Services,

any

portion

thereof

and

cancel

this

ITB

would

the

public

interest

determined

Agency.

7.2 OWNERSHIP/PERMISSION TO USE MATERIALS

Bids

submitted

response

this

ITB

become

the

property

Agency.

The

submission

Bid

response

this

ITB

grants

the

State

non-exclusive,

perpetual,

irrevocable,

royalty-free

license

for

the

rights

copy,

distribute,

display,

prepare

derivative

works

and

transmit

the

Bid

solely

for

the

purpose

evaluating

the

Bid,

awarding

Price

Agreement,

otherwise

needed

administer

the

ITB

process,

and

fulfill

obligations

under

Oregon

Public

Records

Laws.

Bids,

including

supporting

materials,

will

not

returned

Bidder

unless

Agency

cancels

this

ITB

prior

the

Closing

identified

Section

1.3.

7.3 COST OF BIDDING

Bidders must pay all costs of bidding including, but not limited to, the cost to prepare and submit

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DAS Procurement Services, Version 1.0 – February 20, 2019 Page 13 of 13

Bids,

samples

and

other

supporting

materials,

participate

demonstrations,

required

this

ITB.

7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES

Pursuant

ORS

279B.100,

Agency

may

reject

any

all

Bids

whole

part,

and

may

cancel

this

ITB

any

time

when

the

rejection

cancellation

the

best

interest

the

State.

Agency,

the

State,

and

their

officers,

employees

and

agents

are

not

liable

any

Bidder

for

any

loss

expense

caused

resulting

from

the

delay,

suspension,

cancellation

this

ITB,

rejection

any

all

Bids.

Unless

Agency

cancels

this

ITB

prior

the

Closing

identified

Section

1.3,

all

Bids

will

become

part

the

public

record

without

obligation

Agency.

7.5 RESERVED

7.6 RECYCLED PRODUCTS

Contractors

shall

use

recyclable

products

the

maximum

extent

economically

feasible

the

performance

the

contract

services

work

set

forth

this

document

and

the

subsequent

Price

Agreement.

(ORS

279B.055(2)(f),

ORS279B.225,

and

ORS279B.270-279B.280)

File details come from the government source that posted it. Updated Apr 15, 2025.