ITB - Janitorial Services Region 5 HQ

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) #73000-00011081 for comprehensive janitorial services at the Region 5 Headquarters and Lab buildings located in La Grande, Oregon. The solicitation seeks one qualified contractor to provide daily, weekly, monthly, and periodic cleaning services for two buildings totaling 21,182 square feet, with specific requirements including tasks such as sweeping, mopping, vacuuming, dusting, sanitizing, and restocking supplies. The contract term is anticipated to be four years, with potential extensions up to two additional years. Mandatory qualifications include demonstrating experience in commercial janitorial services, providing references, and submitting all required documentation within five business days of the notice of intent to award. The bid submission deadline is August 8, 2024, at 2:00 pm, with bids to be submitted through the OregonBuys eProcurement system, and ODOT will award the contract to the lowest responsive and responsible bidder. A mandatory pre-bid walkthrough is part of the procurement process, and contractors must use green, recyclable, and environmentally-friendly products to the maximum extent feasible.

The ITB includes a Buy Oregon Preference, which provides an advantage to services fabricated or processed entirely within Oregon. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation. The procurement allows for a fixed-price payment method, with pricing structured to include monthly costs for regular cleaning and separate pricing for periodic services. Preliminary bid results indicate total bid prices ranging from $201,860 (submitted by Hurley Building Maintenance, Inc.) to $487,240, with four bidders participating in the solicitation: Hurley Building Maintenance, Inc., Triple R Janitorial, Patriot Building & Grounds Maintenance, and Sharp's Specialized Cleaning. The contract requires contractors to provide all necessary staffing, training, supervision, and equipment, with ODOT providing certain supplies like toilet tissue and paper towels. Performance standards are stringent, with potential contract termination for failure to meet required service levels, and the successful bidder must comply with nondiscrimination provisions, conflict of interest disclosures, and maintain pricing effectiveness for a minimum of one year.