Request for Quote_final~1.pdf
PDF 989 KB Posted
- Attached to
- ITB - Janitorial Services Region 5 HQ
- Solicitation number
- S-73000-00011081
- Issued by
- Umatilla County, Oregon
About this file
This is a Request for Information/Quotation document issued by the Oregon Department of Education Procurement Services for translation services. The Agency seeks quotes from contractors holding State of Oregon Price Agreements awarded under RFP No. DASPS-2859-17 to establish multiple Service Order Contracts for a three-year term. The ODE requires high-quality, culturally sustaining translations in thirteen languages: Chinese (Traditional and Simplified), Russian, Somali, Spanish, Chuukese, Japanese, Korean, Marshallese, Romanian, Tagalog, Ukrainian, Arabic, and Vietnamese. Contractors must submit completed questionnaires and translated sample documents via Oregon Buys by September 17, 2024, at 2:30 PM PST under Bid S-58100-00011083. The procurement process includes evaluation of contractors' quality assurance processes (50 points), cultural competency approaches (35 points), and capacity to handle urgent rush jobs with 24-hour turnaround requirements (15 points). Contractors must also provide Spanish translations of a sample paragraph and flyer as part of the submission.
Pricing must be offered on a per-word basis for each language provided and must not exceed the statewide Price Agreement rates. Additional pricing components include per-document charges for rush requests, hourly rates for editing and formatting, and minimum charges. The ODE reserves the right to select contractors based on availability, geographic proximity, pricing, and other criteria, and may draw from the state price agreements if needed. No specific set-asides or incumbent information are mentioned. The Agency will obtain rights to all work products and may use them as needed. Contact person Lisa Kennedy-Reid is available for inquiries regarding the solicitation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answer #1.pdf | ||
| 11081_bidcover.docx | DOCX document | |
| Region 5 HQ Exhibit A.pdf | ||
| ITB Janitorial Region 5 HQ.pdf | ||
| Questions and Answer #2.pdf | ||
| Sample Contract Region 5 HQ and LAB.pdf | ||
| 0001181 Preliminary Bid Results~1.xlsx | XLSX spreadsheet |
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Text version
Oregon Department of Education Procurement Services 255 Capitol St NE Salem, OR 97310
Oregon Department of Education 255 Capitol St NE, Salem, OR 97310 | Email: lisa.kennedy-reid@ode.oregon.gov | www.oregon.gov/ode Page 1 of 5
REQUEST FOR INFORMATION/ QUOTATION FOR TRANSLATION SERVICES
***THIS IS NOT AN ORDER***
Single point of contact: Lisa Kennedy-Reid lisa.kennedy-reid@ode.oregon.gov
RETURN This completed form: by 2:30 PM PST on September 17, 2024, via Oregon Buys Open Market Bid S-58100-00011083. Quotes received aŌer the date and Ɵme specified will not be considered.
GENERAL INFORMATION:
The Oregon Department of EducaƟon (Agency) is seeking Request for Quotes from State of Oregon Price Agreements awarded under RFP No. DASPS-2859-17 and intends to enter into mulƟple Service Order Contracts (“SOC”) pursuant to the State of Oregon Price Agreements awarded under RFP No.
DASPS-2859-17. Agency will use the resulƟng SOCs as the primary sources for its translaƟon services need. The term of the SOCS is anƟcipated to be for 3 years.
SelecƟon from the pool of the SOCs resulƟng from this request will be based on Contractor’s availability to deliver the services within the specified period, geographic proximity, pricing, or as determined by Agency. Agency reserves the right to select from the state price agreements, if needed.
PROJECT DESCRIPTION:
It is criƟcal for Agency to receive high-quality, culturally sustaining translaƟons. So that Agency may assess Contractors’ abiliƟes to meet Agency’s needs, Agency is seeking informaƟon to help with our selecƟon process.
To ensure we communicate effecƟvely to a diverse audience, the Oregon Department of EducaƟon (“ODE”) translates a variety of documents from English to other languages. We have a consistent need for translaƟon to the following languages:
Chinese (TradiƟonal and Simplified)
Russian Somali Spanish
Chuukese Japanese Korean Marshallese Romanian
Tagalog Ukrainian Arabic Vietnamese
If you are interested in providing translaƟon services to Agency, please complete and return this QuesƟonnaire and the translated documents via Oregon Buys by the RETURN date listed on the first page of this RFQ. Please feel free to contact Lisa Kennedy-Reid with any quesƟons.
QUESTIONNAIRE
OREGON DEPARTMENT OF EDUATION
INFORMATION/ QUOTATION FOR TRANSLATION SERVICES
Contractor Name: Price Agreement #:
Contact Name:
Phone: Email:
COBID RegistraƟon #: (if Contractor is a COBID cerƟfied firm)
Contractor’ Authorized Signature: Date: _________________
Print Authorized Signature Name:
1. Language(s) Provided: (Not Scored) (Please check the box if you are able to translate English document to the idenƟfied language):
Chinese Russian Somali Spanish Vietnamese Arabic Korean
Chuukese Japanese Ukrainian Romanian Tagalog Marshallese
2. Please describe your quality assurance process. How do you ensure documents are translated accurately? (50 Points Possible)
3. How do you ensure that there is a level of cultural competency in the translaƟons you provide?
(35 Points Possible)
4. What is your capacity to take on Agency’s translaƟon work, especially urgent rush jobs that require a 24-hour turnaround? (15 Points Possible)
5. Do you have the ability to make the documents accessible (W3C Guidelines)? If yes, please discuss whether this would require extra time or money to accomplish. Note – this is not a requirement. If this is not part of your services, we still want to hear from you! (Not Scored)
6. Price Sheet: Offer must provide a fixed pricing for the language which Contractor checked in item
A. Languages Provided above. Pricing may be less than but must not exceed as stated in the statewide Price Agreement. (Not Scored):
NOTE: Agency will be given the right to Contractor’s Work Product and will be allowed to use as needed.
DESCRIPTION QUANTITY PRICE
TranslaƟon from English to Spanish per word
TranslaƟon from English to Russian per word
TranslaƟon from English to Vietnamese per word
TranslaƟon from English to TradiƟonal Chinese per word
TranslaƟon from English to Simplified Chinese per word
TranslaƟon from English to Somali per word
TranslaƟon from English to Arabic per word
TranslaƟon from English to Chuukese per word
TranslaƟon from English to Korean per word
TranslaƟon from English to Japanese per word
TranslaƟon from English to Ukrainian per word
TranslaƟon from English to Romanian per word
TranslaƟon from English to Tagalog per word
TranslaƟon from English to Marshallese per word
Charge for rush requests Per Document
Charge for ediƟng and formaƫng per hour Per hour
Minimum Charge
7. Please translate from English to Spanish the following two items: (1) Paragraph (2) Flyer from English to Spanish.
(1) Paragraph: (0 – 5 Points Possible for Spanish)
The Superintendent of Public InstrucƟon shall appoint and make known the individuals to contact at the Oregon Department of EducaƟon on issues concerning the Americans with DisabiliƟes Act (ADA), SecƟon 504 of the RehabilitaƟon Act of 1973, Title VI, Title VII, Title IX and other civil rights or discriminaƟon issues. The Oregon School for the Deaf will publish complaint procedures providing for prompt and equitable resoluƟon of complaints from students, employees, and the public.
(2) Flyer (see below): (0 – 5 Points Possible for Spanish)
For the Flyer, please be sure to keep graphics intact. Also, please provide the name of the person(s) who completed each translaƟon.
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