ITB - Janitorial Services - Lakeview DMV Office

The Oregon Department of Transportation (ODOT) is seeking a qualified contractor to provide janitorial services for the Lakeview DMV office located at 855 South F Street in Lakeview, Oregon. The Invitation to Bid (ITB) #S-73000-00014113 is soliciting proposals for a four-year contract with the potential to extend up to an additional four years. The contract requires twice-weekly janitorial services on Wednesdays and Fridays, covering 880 square feet of interior space, including comprehensive cleaning of restrooms, break rooms, offices, and exterior areas. Bidders must have a minimum of three years' experience providing similar services and submit three references for comparable contracts completed within the last three years. The services will be performed between 6:00 p.m. and 6:00 a.m. to minimize disruption to ODOT operations, with detailed requirements including sweeping, mopping, disinfecting surfaces, emptying trash, and maintaining high-touch areas. The bid is due on June 25, 2025, and must be submitted electronically through the OregonBuys eProcurement system, with the contract to be awarded to the lowest responsible bidder.

ODOT applies a 5% preference for Oregon goods and services fabricated or processed entirely within the state, and the procurement emphasizes diversity, equity, and inclusion. The contractor must provide all staffing, training, supervision, and equipment, using environmentally-friendly, green-certified cleaning products in accordance with state sustainability guidelines. Bidders must comply with non-discrimination requirements and submit various administrative documents, including insurance certificates, tax ID information, and a responsibility inquiry form. While no specific incumbent vendor is mentioned, the contract requires comprehensive background checks and security protocols for the janitorial staff. Although the total contract amount is not explicitly stated, the pricing structure allows for fixed-price monthly services and additional provisions for exception or emergency cleaning services. The contractor will be evaluated based on their ability to meet detailed performance standards, with the potential for contract termination if these standards are not consistently met. The contract includes quarterly and annual maintenance tasks such as damp mopping, spray buffing non-carpeted floors, checking fluorescent tubes, and carpet cleaning.