00014113 Task Breakout Checklist.pdf
PDF 164 KB Posted
- Attached to
- ITB - Janitorial Services - Lakeview DMV Office
- Solicitation number
- S-73000-00014113
- Issued by
- Lake County, Oregon
About this file
This document is a detailed janitorial service task performance checklist for the Oregon Department of Transportation (ODOT), outlining comprehensive cleaning and maintenance requirements across multiple service frequencies. The checklist includes four distinct service levels: twice-weekly services (performed every Wednesday and Friday), monthly services (performed on the first Friday of each month), periodic services performed four times per year (in January, April, July, and October), and annual periodic services performed once per year in September. Each service level provides a structured checklist with specific tasks for different areas including restrooms, break rooms, interior building and office areas, and exterior building spaces.
The task checklists are designed to be completed by the janitorial contractor and reviewed by the ODOT on-site coordinator, with columns for marking tasks as completed by the contractor and approved by ODOT. Tasks range from routine cleaning activities like sweeping, mopping, and disinfecting surfaces to more detailed maintenance such as descaling toilets, dusting building surfaces, cleaning window coverings, and buffing non-carpeted floors. The document provides a systematic approach to documenting and verifying the quality and completeness of janitorial services, with spaces for recording service times, contractor and ODOT signatures, and communication notes about the performed work.
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Other files
| File | Type | Posted |
|---|---|---|
| 00014113 EXHIBIT A - Statement of Services.pdf | ||
| 00014113 Sample Contract.pdf | ||
| 00014113 Bid Cover Sheet.pdf | ||
| 00014113 Lakeview Draft ITB.pdf | ||
| No Bids Document.docx | DOCX document | |
| Net Assets Sole Source.pdf |
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Text version
EXHIBIT E. TASK PERFORMANCE CHECKLIST
TWICE WEEKLY JANITORIAL SERVICE –TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
TWICE WEEKLY SERVICES – (Wednesday and Friday) Restrooms Sweep and Damp Mop Floors Clean and Disinfect Surfaces Clean and Disinfect Door Handles and Light Switches Clean and Disinfect Paper Dispensers Spot Clean Walls, Partitions, and Doors Clean and Disinfect Sinks and Faucets Clean and Disinfect Toilets, Toilet Seats, Urinals and Exposed Plumbing Clean Mirrors Clean, Disinfect and Refill Soap Dispensers Empty and Clean Trash and Sanitary Receptacles Replace Trash Liners and Sanitary Bags Replenish Toilet Tissue, Seat Covers, Paper Towels, Sanitary Disposal Bags Verify there are Backup Supplies of Toilet Tissue, Seat Covers, Paper Towels, Sanitary Disposal Bags
Break Room Sweep and Damp Mop Non-Carpeted Floors Carpet and Upholstery Maintenance Spot Cleaning Clean and Disinfect Sink and Faucets Clean and Disinfect Countertops, Cupboard Doors, and Tables Arrange Furniture Clean and Disinfect Exterior of All Appliances Clean and Disinfect Door Handles and Light Switches Empty and Clean Trash Receptacles, Replace Liners Empty Recycling Receptacles Interior Building and Office Areas Clean and Disinfect Automated Testing Devices (ATDs) Clean and Disinfect Vision Testing Machines Clean and Disinfect All High Frequency Touch Surfaces Vacuum Carpet Vacuum Carpet Tile/Floor Mats at Building Entrances Sweep and Damp Mop All Non-Carpeted Floors Clean Interior Floor Mats Carpet and Upholstery Maintenance Clean and Disinfect Door Handles and Light Switches Spot Cleaning Arrange Furniture Clean Entrance Glass
Clean Interior Window Glass Empty and Clean Trash Receptacles, Replace Liners Empty Recycling Receptacles Exterior Building Areas Sweep Exterior Entrance Area Remove Cobwebs and Debris Clean Exterior Floor Mats Empty Outside Trash Receptacle Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
ODOT Communication:
Janitorial Communication:
MONTHLY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
MONTHLY SERVICES (1st Friday of the Month) Restrooms Descale Toilets and Urinals - Descale Sinks Dust Building Surfaces, Ceilings, Walls, Corners and Light Fixtures Clean and Disinfect All Dispensers, Walls, Partitions and Doors Break Room Descale Sinks Dust Furniture (without disturbing any papers) Dust Building Surfaces, Ceilings, Walls, Corners, Window Sills, Table Bases and Light Fixtures
Interior Building and Office Areas Clean Sneeze Guards Dust Furniture (without disturbing any papers) Dust Building Surfaces, Ceilings, Walls, Corners, Window Sills, Table Bases and Light Fixtures
Exterior Building Areas Clean Window Glass Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
PERODIC SERVICES (4X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
PERIODIC SERVICES
4-TIMES PER YEAR (January, April, July, and October) Interior Building and Office Areas Damp Mop and Spray Buff Non-Carpeted Floors Check/Replace Lamps/Fluorescent Tubes Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
PERODIC SERVICES (1X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
TASKS COMPLETED
(Contractor)
APPROVED
(ODOT)
YES NO
PERIODIC SERVICES
1-TIME PER YEAR (September) Restrooms Wet Scrub and Seal Floors Clean Restroom Ceiling Vents and Light Fixtures Interior Building and Office Areas Clean Window Blinds and Other Window Coverings Vacuum and Wash ALL Air Grills – Wash All Light Fixtures Carpet Cleaning Wet Scrub and Wax All Non-Carpeted Floors Contractor: Time In Time Out
Date:
Signature:
ODOT:
Work Reviewed and Approved (Check One): YES NO
Date:
Signature:
| TWICE WEEKLY JANITORIAL SERVICE –TASK SUMMARY AND CHECKLIST |
| TWICE WEEKLY SERVICES – (Wednesday and Friday) |
| Restrooms |
| Break Room |
| Interior Building and Office Areas |
| Exterior Building Areas |
| MONTHLY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST |
| MONTHLY SERVICES (1st Friday of the Month) |
| Interior Building and Office Areas |
| Exterior Building Areas |
| PERODIC SERVICES (4X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST |
| PERIODIC SERVICES |
| PERODIC SERVICES (1X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST |
| PERIODIC SERVICES |
| Restrooms |
| Wet Scrub and Seal Floors |
| Clean Restroom Ceiling Vents and Light Fixtures |
| Interior Building and Office Areas |
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