ITB FP-2022-09B EOU Ballfield Complex-Phase 1

Eastern Oregon University is conducting an Invitation to Bid (ITB) procurement for the EOU Ballfield Complex Phase 1 project located in La Grande, Oregon, with sealed bids due electronically by 2:00 PM on April 7, 2026. The project encompasses comprehensive ballfield improvements including site utility work, grading, drainage, landscape modifications, synthetic grass surfacing, irrigation systems, electrical infrastructure, dugout construction, backstop netting systems, athletic field equipment, concrete improvements, fencing, and associated site work across an 809,697-square-foot site. The procurement is structured as three separate bid packages (A, B, and C), with Package A serving as the base bid and Packages B and C as optional scope items contingent upon budget availability; Package A includes site grading, utilities, and non-conforming improvements; Package B encompasses baseball field construction; and Package C includes softball field renovation with synthetic turf installation, scoreboard, fencing, and landscaping. Bidders must have attended the mandatory pre-bid conference held on March 13, 2026, to be eligible for submission; only ten firms that signed in at this conference are considered responsive bidders. All bidders must hold current Oregon Construction Contractors Board registration, comply with state tax requirements, submit a 10 percent bid security, and meet Oregon prevailing wage requirements with performance and payment bonds equal to 100 percent of the contract sum. The contract is anticipated to commence on or before April 9, 2026, with substantial completion required by October 31, 2026, and liquidated damages accruing at $1,000 per day for delays; clarification requests and protests must be submitted by March 26, 2026, at 5:00 PM. Evaluation will be based on the lowest responsive bid from a responsible contractor not on the Construction Contractors Board ineligibility list, with the owner retaining the right to reject any or all bids and adjust project scope within reasonable limits to meet budget constraints.

This procurement contains no specific set-aside designations for disadvantaged enterprises or minority-owned businesses as documented in the provided materials. The project is subject to Oregon's prevailing wage requirements and is funded through Eastern Oregon University auxiliary funds with capital improvement and renewal funds where appropriate, with a preliminary total project cost estimated at $8,029,712 for all phases combined. Contractors must obtain all required local, state, and federal permits, including the Oregon DEQ 1200-CA stormwater pollution prevention permit and City of La Grande approvals, and are responsible for coordinating water line relocations with the City of La Grande. Comprehensive insurance requirements include commercial general liability, workers' compensation, and builder's risk coverage, and contractors must conduct field verification of all utility locations and coordinate with the owner regarding any conflicts. Work is restricted to Monday through Friday, 7:00 AM to 7:00 PM, excluding holidays, unless owner approval is obtained for extended hours. No incumbent vendors or existing contractors are identified in the procurement documents, though the design was prepared by Szabo Landscape Architecture LLC with supporting engineering by SAJ Architecture, J-U-B Engineers, Fluent Engineering, and Walker Structural Engineering.