2026.03.30 EOU Bid Set Addenda No. 1.pdf
PDF 179 KB Posted
- Attached to
- ITB FP-2022-09B EOU Ballfield Complex-Phase 1
- Solicitation number
- S-580100-00016144
- Issued by
- Umatilla County, Oregon
About this file
This is Addendum No. 1 to the Request for Proposal for the EOU Ballfield Complex Phase 1 project issued by Eastern Oregon University's Facilities & Planning Department. The addendum modifies key bid documents and project specifications originally outlined in RFP #FP-2022-09B. The bid due date has been extended to Tuesday, April 14, 2026, at 2:00 PM for sealed bid submission via email to bids@eou.edu in searchable PDF format. The addendum updates the Contract Administrator contact information to John Garlitz, Director of Facilities & Planning (jgarlitz@eou.edu, 541-962-3181), and includes a revised specbook and geotechnical report as attachments. Project modifications include corrections to the table of contents and section numbering, updates to bid forms for Drawing Packages B and C regarding synthetic grass surfacing specifications, and clarifications on coordination of work with the concurrent Inlow Hall renovation. Significant specification changes consolidate Cast-In-Place Concrete sections 03 30 00 and 03 30 01, relocate Rough Carpentry Section 06 10 00, consolidate Water Repellents Section 07 19 00, and add new sections for Tree Root Barrier (32 94 53) and Site Water Utility Distribution Piping (33 11 16). The Synthetic Grass Surfacing specification (32 18 13) now requires contractors to include an additional 1,200 square feet of synthetic turf material for future patch and repair panels, with replacement panels in high-wear areas (batter's boxes, pitching lanes, and catcher's areas) installed with Velcro attachment for ease of replacement.
The addendum clarifies that digital CAD files will be provided to the awarded contractor to assist with earthwork takeoffs and to address discrepancies noted in existing contours for horizontal and vertical controls. The document reflects modifications to project specifications and coordination requirements but does not establish new pricing terms, set-asides, or funding sources; these remain subject to the original RFP documents. No information regarding incumbents, current market environment, or specific funding amounts and sources is addressed in this addendum, as its primary purpose is to update bid procedures, extend the submission deadline, and provide technical clarifications and specification modifications to the original contract documents.
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EOU Ballfield Project – Phase 1 FP-2022-09B EOU Project Number FP-2022-09B Addendum No. 1 March 30, 2026 Page 1 of 3
Eastern Oregon University Facilities & Planning Department
A D D E N D U M N O . 1
Project: EOU Ballfield Complex
RFP #: #FP-2022-09B
Date: March 30, 2026 Subject: Bidder Question Responses & Addenda
This three (3) page addenda changes the contract documents as follows:
modifies the bid due date to Tuesday April 14, 2026, modifies project specbook, and answers bidder questions.
Attachments included as part of this addendum are as follows:
• Full updated specbook
• Geotech report
Addendum No. 1 to the Request for Proposal (RFP) is hereby submitted for use in bid preparation and submittal.
All changes, additions, and/or deletions are hereby made as part of EOU Ballfield Complex Phase I Project, as fully and completely as if the same were entirely set forth in the RFP #FP- 2022-09B. Changes and additions are noted in underlined italics, deletions are noted in strikethrough.
BID DOCUMENTS
1. Table of contents has been modified to accurately reflect correct section numbers, titles, and total page numbers of all spec sections.
2. Bid Due Date & Time
a. Modify the invitation to bids cover sheet as follows:
i. Tuesday April 7 14, 2026 at 2:00pm via sealed bid submission to bids@eou.edu
3. Invitation to bids cover sheet Contract Administrator email address updated as follows:
1. Contract Administrator
John Garlitz, Director of Facilities & Planning EOU Facilities & Planning Department Phone: (541) 962-3181 Email: shollenbeck@eou.edu jgarlitz@eou.edu
4. Invitation for bids Section 00 11 16 (page 1 of 4)
a. Modify Invitation for bids as follows:
CONTRACT DOCUMENTS
mailto:bids@eou.edu mailto:shollenbeck@eou.edu mailto:jgarlitz@eou.edu
March 30, 2026 Page 2 of 3
i. Bids must be delivered through email in a searchable PDF format to, bids@eou.eou and must be received by 2:00 PM, Tuesday April 7 14, 2026, at which time bids shall be immediately opened; however, the amounts of the Bids will not be publicly provided at that time.
5. Procurement Forms & Bid Forms Section 00 40 00
a. Modify Drawing Package B Bid Form Synthetic Grass Surfacing (page 13 of
26) as follows: SYNTHETIC GRASS SURFACING | (includes labor, equipment, and material required for: artificial grass surfacing, backing, infill material, field layout, base course materials, drainage layer, seaming, edge anchoring and nailer boards, field grooming, performance testing, and other work reasonably inferable to this section). The contractor shall include in their bid, and additional 1,200 square feet of synthetic turf material beyond what’s required for field installation to be used by the University for future patch, repair, and replacement panels (for the field, pitching mound, batter’s box, etc.) RE:
specifications section(s) 32 18 13; as well as drawing sheet(s) B C-500, LC1.00-LC1.02, LC2.01, LC2.05, LC2.08.
b. Modify Drawing Package C Bid Form Synthetic Grass Surfacing (page 18 of
26) as follows: SYNTHETIC GRASS SURFACING | (includes labor, equipment, and material required for: artificial grass surfacing, backing, infill material, field layout, base course materials, drainage layer, seaming, edge anchoring and nailer boards, field grooming, performance testing, and other work reasonably inferable to this section). The contractor shall include in their bid, and additional 1,200 square feet of synthetic turf material beyond what’s required for field installation to be used by the University for future patch, repair, and replacement panels (for the field, pitching mound, batter’s box, etc.) RE:
specifications section(s) 32 18 13; as well as drawing sheet(s) C-500, LC1.00-
LC1.01.2, LC2.01, LC2.02.
6. Public Improvement Contract & Exhibit A Section 00 52 00 (Page 6 of 14)
a. Modify XI.C. Coordination of work as follows: The Contractor agrees to coordinate all Work with the activities of the Owner and the Owner’s separate contractors and consultants at or adjacent to the Project site, including but not limited to the Owner’s planned renovation of Inlow Hall construction of the Ballfield Complex project, to minimize interference and disruption to such other activities. The Contractor specifically acknowledges that it has made consideration for the Inlow Hall renovation Ballfield Complex project in its schedule for the Project and in agreeing to the dates for Substantial Completion and Final Completion.
SPECIFICATIONS
1. Project sheet indices, applicability matrix and supplemental unit cost matrix have been relocated in proper chronological order within updated specbook.
2. Cast-In-Place Concrete Section 03 30 01
March 30, 2026 Page 3 of 3
a. Sections 03 30 00 and 03 30 01 have been consolidated into one section Cast- In-Place Concrete Section 03 30 00. Section 03 30 01 has been removed.
3. Rough Carpentry Section 06 10 00 has been provided in updated specbook after Pipe and Tube Railings section 05 52 13.
4. Water Repellents Section 07 19 00, the two versions of the section have been consolidated into one section Water Repellents Section 07 19 00 consisting of 14 pages.
5. Metal Roof Panels Section 07 41 13 has been provided in updated specbook after Water Repellents section 07 19 00.
6. Fiber Cement Siding Section 07 46 46 has been provided in updated specbook after Metal Roof Panels section 07 41 13.
7. Synthetic Grass Surfacing Section 32 18 13 (page 8 of 8)
a. Modify Part 3 Execution, adding text as follows:
3.05 REPLACEMENT PANELS
A. Replacement panels shall be provided for all batter’s boxes, pitching lanes and catcher’s areas. Synthetic turf panels installed in these areas shall be installed with Velcro attachment for ease of replacement, per manufacturer’s recommendations.
8. Tree Root Barrier Section 32 94 53 has been added to the updated table of contents.
9. Site Water Utility Distribution Piping Section 33 11 16 has been added to the updated table of contents.
10. Specbook Appendices are modified as follows:
a. #2 - Miscellaneous Site Item Structural Calculations have been included in updated specbook.
b. #4 - Geotechnical Report has been provided as appendix #6 in updated specbook.
c. #4-6 - Appendix list has been renumbered as follows: 04) Campus Tree Plan;
05) EOU Standards Guide References; 06) Geotechnical Report
These answers supersede any discussions held prior to today, including discussions on-site, and shall be considered direction/intention of the documents.
Q: Is it possible to get the CAD files to assist with our earthwork takeoffs? We are noticing discrepancies in the existing contours.
A: Digital files will be provided to the awarded contractor to use for horizontal and vertical controls.
QUESTIONS AND ANSWERS
Project: EOU Ballfield Complex
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