BID DOCUMENTS

for

BALLFIELD COMPLEX RENOVATION: PHASE 1

Prepared By:

Eastern Oregon University Facilities & Planning Department

INVITATION TO BID PROPOSALS #FP-2022-09B

EOU BALLFIELD COMPLEX – PHASE 1

ISSUE DATE: FEBRUARY 26, 2026

MANDATORY MEETING & SITE VISIT: BID DUE DATE & TIME

Friday, March 13, 2026 at 10:00 AM Tuesday, April 14, 2026 at 2:00 PM via sealed bid

Main Entrance of the Physical Plant Admin. Bldg. submission to bids@eou.edu

One University Blvd, La Grande, OR 97850

Eastern Oregon University reserves the right to change the pre-proposal site visit requirements to non-mandatory should there be three (3) or fewer attendees.

REQUEST FOR CLARIFICATIONS OR CHANGE BID DOCUMENTS:

Must be received in writing by March 26, 2026 5:00 PM

Addenda to be issued on March 30, 2026

PROJECT NUMBER FP-2022-09B

Eastern Oregon University is seeking Bid Proposals for the Project described below pursuant to this

INVITATION TO BID. By submitting a Bid, the Bidder represents that they have carefully read the terms and conditions of this Bid Proposal, including all attachments and addenda, and agrees to be bound by them.

Contract Administrator Bid Proposal Administrator

John Garlitz, Director of Facilities & Planning Lowann Vanleuven, F&P Business Manager

EOU Facilities & Planning Department EOU Facilities & Planning Department

Phone: (541) 962-3181 Phone: (541) 962-3020

Email: jgarlitz@eou.edu Email: bids@eou.edu

It is the Bidders’ responsibility to continue to monitor the ORPU.org website for Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Bid to be considered non-responsive.

EOU Policy 3.15.01 – Procurement and Contracting of Goods and Services govern this solicitation unless otherwise referenced in this or stated.

EOU Ballfields Complex Renovation Sheet Indices

Sheet No. Description

LCS0.00 Cover Sheet

C-001 Civil Cover Sheet

Bid Package A

C-002 Notes & Legend

C-010 Demolition Plan - A West

C-011 Demolition Plan - A East

C-012 Temporary Erosion & Sediment Control Plan

C-110 Grading & Drainage Plan - A West

C-111 Grading & Drainage Plan - A East

C-112 E Avenue and Sidewalk Plan

C-113 E Avenue and Sidewalk Sections

C-120 Utility Plan

C-500 Details

C-501 City STD Details

LC1.00 Non-Conforming Improvements Plan

LC2.01 Landscape Construction Details

LI3.00 Overall Landscape Irrigation Plan

LI3.01 Right-of-Way Landscape Irrigation Plan

LI4.01 Landscape Irrigation Details

LP5.00 Overall Landscape Planting Plan

LP5.01 Landscape Planting Plan

LP6.01 Landscape Planting Details

E0.00 Electrical Legends, Site Plan, & Schedules

E1.00 Electrical Details

Sheet No. Description

LCS0.00 Cover Sheet

C-001 Civil Cover Sheet

C-002 Notes & Legend

C-010 Demolition Plan

C-012 Temporary Erosion & Sediment Control Plan

C-110 Grading & Drainage Plan

C-500 Details

C-501 City STD Details

LC1.00 Overall Landscape Construction Plan

LC1.01 Baseball Field Landscape Construction Plan

LC1.01.2 Baseball Field Landscape Striping Enlargement Plan

LC1.02 North Entry Landscape Construction Plan

LC1.03 Baseball Field Landscape Fencing Plan

LC2.01 Landscape Construction Details

LC2.02 Landscape Wall Elevations

LC2.03 Landscape Construction Details

LC2.04 Landscape Fencing Elevations

LC2.05 Landscape Construction Details

LC2.06 Landscape Construction Details

LC2.07 Landscape Construction Details

LC2.08 Landscape Construction Details

LI3.00 Overall Landscape Irrigation Plan

LI3.01 Baseball Field Landscape Irrigation Plan

LI3.02 North Entry Landscape Irrigation Plan

LI4.01 Landscape Irrigation Details

LP5.00 Overall Landscape Planting Plan

LP5.01 Baseball Field Landscape Planting Plan

LP5.02 North Entry Landscape Planting Plan

LP6.01 Landscape Planting Details

E0.00 Electrical Legends, Site Plan, & Schedules

E1.00 Electrical Details

G1.00 Baseball Dugout Cover Sheet & Project Info

A2.10 Dugout Plans

A4.00 Dugout Axons & Perspectives

A4.10 Dugout Exterior Elevations & Sections

A9.00 Dugout Details

S.01 Dugout General Str. Notes & Drawing Index

S2.1 Home Dugout - Foundation & Roof Framing Plan

S2.2 Visitor Dugout - Foundation & Roof Framing Plan

S5.1 Dugout Structural Details - Foundation

S6.1 Dugout Structural Details - Framing

Bid Package B

Sheet No. Description

LCS0.00 Cover Sheet

C-001 Civil Cover Sheet

C-002 Notes & Legend

C-010 Demolition Plan

C-012 Temporary Erosion & Sediment Control Plan

C-110 Grading & Drainage Plan

C-120 Utility Plan

C-500 Details

C-501 City STD Details

LC1.00 Overall Landscape Construction Plan

LC1.01 Softball Field Landscape Construction Plan

LC1.01.2 Softball Field Landscape Striping Enlargement Plan

LC1.02 Softball Field Landscape Fencing Plan

LC2.01 Landscape Construction Details

LC2.02 Landscape Construction Details

LC2.03 Landscape Construction Details

LI3.00 Overall Landscape Irrigation Plan

LI3.01 Softball Field Landscape Irrigation Plan

LI4.01 Landscape Irrigation Details

LP5.00 Overall Landscape Planting Plan

LP5.01 Landscape Planting Plan

LP6.01 Landscape Planting Details

E0.00 Electrical Legends, Site Plan, & Schedules

E1.00 Electrical Details

Bid Package C

Specification Section Applicability Matrix

Applicable Bid Pkg Applicable Bid Pkg Applicable Bid Pkg

A B C A B C A B C Specification Section #

Specification Section #

Specification Section #

DIVISION 0 DIVISION 7 DIVISION 26, CONTINUED

00 10 00 X X X 07 11 13 X 26 51 13.20 X X X

00 11 16 X X X 07 19 00 X 26 28 26 X X X

00 21 13 X X X 07 41 13 X

00 31 00 X X X 07 46 46 X DIVISION 27

00 40 00 X X X 07 62 00 X 27 05 00 X X

00 52 00 X X X 07 72 00 X

00 61 13 X X X 07 92 00 X DIVISION 31

00 72 00 X X X 31 00 00 X X X

DIVISION 8 31 10 00 X X X

DIVISION 1 08 11 13 X 31 23 00 X X X

01 10 00 X X X 08 71 00 X

01 20 00 X X X DIVISION 32

01 30 00 X X X DIVISION 9 32 01 90 X X X

01 31 13 X X X 09 91 13 X 32 13 13 X X X

01 32 16 X X X 09 93 00 X 32 13 73 X X X

01 35 15 X X X 09 96 23 X 32 14 45 X

01 45 00 X X X 09 97 23 X 32 17 23 X

01 45 30 X X X 32 18 13 X X

01 50 00 X X X DIVISION 10 32 31 13 X X X

01 61 16 X 10 44 00 X 32 84 00 X X X

01 63 00 X X X 32 91 13 X X X

01 70 00 X X X DIVISION 11 32 92 20 X X X

01 74 19 X X X 11 68 33 X X 32 92 23 X X

01 78 00 X X X 32 93 00 X X X

01 79 00 X X X DIVISION 26 32 94 53 X

26 00 01 X X X

DIVISION 3 26 00 20 X X X DIVISION 33

03 30 00 X X X 26 00 26 X X X 33 05 16 X X X

26 05 13 X 33 31 00 X

DIVISION 4 26 05 19 X X X 33 42 00 X X X

04 20 00 X 26 05 26 X X X

26 05 29 X X X

DIVISION 5 26 05 33 X X X

05 52 13 X 26 05 33.16 X X X

26 05 53 X X X

DIVISION 6 26 05 60 X X X

06 10 00 X 26 05 83 X X X

06 20 00 X 26 12 00 X

06 41 00 X 26 24 17 X X X

26 24 18 X X X

EOU Ballfield Project – Phase 1 Section 00 10 00 EOU Project Number FP-2022-09B TABLE OF CONTENTS February 26, 2026 Page 1 of 4

TECHNICAL SPECIFICATIONS TABLE OF CONTENTS

Section Number Section Title Pages in Section

DIVISION 0 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 10 00 Cover Sheet / Table of Contents 00 11 16 Invitation to Bid 00 20 13 Instructions for Bidders 00 40 00 Procurement Forms (incl. bid schedules) 00 52 00 Public Improvement Contract 00 61 13 Performance and Payment Bond 00 72 00 EOU General Conditions for PIC

DIVISION 1 - GENERAL REQUIREMENTS

01 10 00 Summary of Work 01 20 00 Price and Payment Procedures 01 30 00 Administrative Requirements 01 31 13 Project Coordination 01 32 16 Construction Progress Schedule 01 33 00 Submittal Procedures 01 35 15 Environmental Design Requirements 01 45 00 Contractor Quality Control 01 45 30 Testing Laboratory Services 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 61 16 Volatile Organic Compound (VOC) Content Restrictions 01 63 00 Product Substitutions 01 70 00 Contract Closeout 01 74 19 Construction Waste Management and Disposal 01 78 00 Closeout Submittals 01 78 23 Operation and Maintenance Data 01 78 39 Project Record Documents 01 79 00 Demonstration and Training

DIVISION 3 - CONCRETE

03 30 00 Cast-in-Place Concrete

DIVISION 4 - MASONRY

04 20 00 Unit Masonry

DIVISION 5 - METALS

05 52 13 Pipe and Tube Railings

DIVISION 6 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 Rough Carpentry 06 41 00 Architectural Wood Casework

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DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 11 13 Bituminous Damp Proofing 07 19 00 Water Repellents 07 41 13 Metal Roof Panels 07 46 46 Fiber Cement Siding 07 62 00 Sheet Metal Flashing and Trim 07 72 00 Roof Accessories 07 92 00 Joint Sealants

DIVISION 8 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08 71 00 Door Hardware

DIVISION 9 - FINISHES

09 91 13 Exterior Painting 09 93 00 Staining and Transparent Finishing 09 96 23 Graffiti Resistant Coating

DIVISION 10 - SPECIALTIES

10 44 00 Fire Protection Specialties

DIVISION 11 – EQUIPMENT

11 68 33 Athletic Field Equipment

DIVISION 26 - ELECTRICAL

26 00 01 General Electrical Provisions 26 00 20 Electrical Demolition 26 00 26 Submittals and Shop Drawings 26 05 13 Medium Voltage Cable 26 05 19 Building Wire and Cables 26 05 26 Grounding 26 05 29 Supporting Devices 26 05 33 Raceway and Fittings 26 05 33.16 Outlet, Junction, and Pullboxes 26 05 53 Electrical Identification 26 05 60 Overcurrent Protective Devices 26 05 83 Wire Connections 26 12 00 Oil Filled Transformers 26 24 17 Panelboards 26 24 18 Surge Protection Device (SPD) Equipment 26 27 26 Wiring Devices 26 51 13.10 Lamps – LED Modules 26 51 13.20 Lighting Fixtures

DIVISION 27 - COMMUNICATIONS

27 05 00 Voice Data System

DIVISION 31 - EARTHWORK

31 00 00 Earthwork 31 10 00 Site Clearing 31 23 23 Trenching and Backfill

February 26, 2026 Page 3 of 4

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 01 90 90-Day Establishment Period 32 13 13 Concrete Paving 32 13 73 Site Joint Sealants 32 14 45 Stabilized Aggregate Pathway 32 18 13 Synthetic Grass Surfacing 32 31 13 Chain Link Fences and Gates 32 84 00 Planting Irrigation 32 91 13 Soil Preparation 32 92 20 Native Seeding 32 92 23 Sodding 32 93 00 Plants 32 94 53 Tree Root Barriers

DIVISION 33 – UTILITIES

33 05 16 Utility Structures 33 11 16 Site Water Utility Distribution Piping 33 31 00 Sanitary Utility Sewerage Piping 33 41 00 Storm Utility Drainage Piping

APPENDICIES

01 Structural Calculations | Dugout 02 Structural Calculations | Miscellaneous Site Items 03 Backstop Tie-Back Attachment Data 04 Campus Tree Plan 05 EOU Standards Guide References 06 Geotechnical Report

February 26, 2026 Page 4 of 4

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EOU Ballfield Project – Phase 1 EOU Project Number FP-2022-09B February 26, 2026

Section 00 11 16

INVITATION FOR BIDS

INVITIATION FOR BIDS

Owner: Eastern Oregon University, La Grande, OR

Project: EOU Ballfield Complex – Phase 1

Bidders must submit Bids electronically. Hard copies will not be accepted. Bids must be delivered through email in a searchable PDF format to, bids@eou.eou and must be received by 2:00 PM, Tuesday

April 14, 2026, at which time bids shall be immediately opened; however, the amounts of the Bids will not be publicly provided at that time. The email subject line must include the title: “Bid Proposal: Ballfield

Complex – Phase 1”. Within two working hours after the date and time designated for Bid opening, the

Bidder shall submit to EOU the First Tier Subcontractors Disclosure Form through email in a searchable

PDF format to bids@eou.edu. The email subject line must include the title “1st Tier Subcontractor

Form: Ballfield Complex – Phase 1”. If a First Tier Subcontractors Disclosure Form is not received by

4:00 PM the Bid will be considered Non-Responsive. After the deadline for submitting the First Tier

Subcontractors Disclosure Form, the responsive Bid amounts will be reviewed and publicly posted in a timely manner.

A Mandatory Pre-Bid Conference will be convened Tuesday, March 13, 2026 at 10:00 AM at the main

Entrance of the Physical Plant Administration Building, One University Blvd, La Grande, OR 97850. The

University reserves the right to adjust the requirements of the pre-bid conference from mandatory to non-mandatory should three (3) or fewer bidders attend the meeting.

Written requests for clarification or change of the Bid Documents (defined below), including but not limited to the form of contract, must be received by March 26, 2026 at 5:00 PM.

• Should a Bidder find discrepancies in, or omissions from the Bid Documents, or should the Bidder be in doubt as to their meaning or believe that any aspect of the Bid Documents is improvident or unlawful or which may unnecessarily restrict competition, the Bidder should at once notify EOU in the form of a request for clarification, change, or protest. Only responses issued by formal written

Addenda will be binding.

• The purpose of this request for clarification, change or protest procedure is to permit EOU time to correct, prior to the submission of Bids, aspects of the Bid Documents that may be improvident or unlawful, or which may unnecessarily restrict competition. This requirement is intended to eliminate, by permitting corrections prior to the submission of Bids, the waste of resources and delay that may result from the untimely detection of errors in the Bid Documents, possible protests, and possible rejection of Bids.

• EOU will consider each request for clarification, change, or protest and amend the Bid

Documents accordingly if warranted and notify by written Addenda each prospective Bidder of any change. No other explanation or interpretation will be considered official or binding. Oral and other interpretations or clarification will be without legal effect.

• Any prospective Bidder who contends that the terms and conditions of the Bid Documents, including but not limited to the Contract, or any aspect of the selection process: (i) will encourage favoritism in the award of the Contract; (ii) will substantially diminish competition; (iii) will violate any other statute, regulation, policy, or law of any kind, including but not limited to EOU Policy

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3.15.01 – Procurement and Contracting of Goods and Services; and/or (iv) are ambiguous, insufficient, or unfair for any reason must file a written protest.

• Protests must set forth the basis of the protest or request for clarification along with any proposed changes to the Bid Documents, including but not limited to the specifications or Contract terms.

Failure to file a protest by the time and date indicated above will be deemed a waiver of any claim by a Bidder that the selection process violates any of the items (i)-(iv) in Paragraph 6.5. Any protest that does not meet these requirements will not be considered.

• EOU will issue a written disposition of each such request for change or clarification and/or protest no less than three business days before Bids are due. If EOU agrees with the request or upholds the protest, in whole or in part, EOU may, in its sole discretion, issue an Addendum reflecting its disposition or take other appropriate action.

• Addenda may also be issued to modify the Bid Documents or Contract Documents as deemed advisable by EOU. EOU will post addenda, if any, on its website. It is each Bidder’s responsibility to check the website frequently for updates and addenda.

Work will generally include:

Right-of-way utility improvements along C Ave and 6th Street, site grading and utility updates, utilities for future baseball field and existing softball field with associate infrastructure materials, planting remediation, and site treatment from construction disturbance for all improvements, new site irrigation system, new baseball field improvements and associated infrastructure, softball field improvements and associated infrastructure, and site planting improvements.

Bid Procedures and Conditions, Bid Forms, Drawings, Specifications, and other Documents collectively referred to as the Bid Documents may be examined at the www.ORPU.org website. These are uncontrolled documents, and it is the sole responsibility of bidder to continue to monitor the www.ORPU.org website for Addenda. Failure to acknowledge any Addenda will be cause for being considered non-responsive.

EOU Policy 3.15.01 – Procurement and Contracting for Goods and Services govern this bid solicitation unless otherwise referenced or stated.

Each Bid must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120. In determining the lowest qualified bidder, the Eastern Oregon University will, for the purpose of awarding the Contract, include a contractor proposed Bid Price, and add a percentage increase on the Bid of a nonresident bidder equal to the percentage, if any, of the preference given to that bidder in the state in which the bidder resides.

The successful Bidder will be required to furnish separate Performance and Payment Bonds submitted on the prescribed forms for faithful performance of the Contract in the full amount of the Contract price. The Surety issuing the bond must hold a certificate of authority to transact surety business in Oregon.

The Eastern Oregon University reserves the right to reject any or all Bids for good cause, or any or all Bids upon a finding of the Owner that it is in the public interest to do so, to postpone the award of the Contract for a period not to exceed thirty (30) days, and to accept that Bid which is to the best interests of the Eastern Oregon University http://www.orpu.org/ https://drive.google.com/file/d/1akshmjvmFFGfFLVbtJM0C60APpPeMdxr/view

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Section 00 11 16

For information regarding this project, contact John Garlitz, Director of Facilities and Planning, Eastern Oregon University Facilities & Planning Department, phone (541) 962-3114, email jgarlitz@eou.edu .

END OF SECTION

mailto:jgarlitz@eou.edu

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Section 00 11 16

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February 26, 2026

Section 00 20 13

INSTRUCTIONS FOR BIDDERS

1. Project Data & Information

1.1. Project: EOU Ballfield Complex – Phase 1

1.2. Project Location: La Grande, OR

1.3. Project Owner: Eastern Oregon University

1.4. Project Funding: Auxiliary Funds with some Capital Improvement and Renewal Funds where appropriate

1.5. Project Starting and Completion Times:

Work is to commence within 7 days of the date of Notice to Proceed which is anticipated being on or before April 9, 2026, and completion time October 31, 2026.

1.6. Liquidated Damages:

Liquidated damages shall apply against the Contractor and accrue to the Owner at the rate of

$1,000 per day for each and every calendar day afterwards that the project remains uncompleted beyond the time limit set. Refer to Article II.B of the Section 004110 – Public

Improvement Contract.

1.7. Bid Schedule:

The work is offered in one Bid schedule on a unit price basis, and proposed Contract Time basis. Each item is to be Bid and filled out. If a Bid item is not filled in, the Bid may be considered non-responsive. No substitutions, alternate bids or partial bids are allowed, except as provided by written addenda from the Owner.

1.8. Owner’s A/E Consultant:

Szabo Landscape Architecture, 1000 NW Wall Street, Bend, OR 97703

1.9. Retainage:

To ensure proper performance of this Contract, the Owner shall retain five percent (5%) of the amount of each progress payment until completion and acceptance of all work covered by this

Contract.

1.10. Prevailing Wages:

This Contract is subject to prevailing wages under both the State of Oregon statutes. Refer to

Article X.B of the Section 004110 – Public Improvement Contract.

1.11. Performance and Payment Bonds:

Prior to execution of the Contract, the Bidder shall furnish separate bonds covering the faithful performance of the Contract, and the payment of all obligations arising thereunder, each in an amount equal to one hundred percent (100%) of the Contract sum. The cost of furnishing such bonds shall be included in the Bid. The surety issuing such bonds shall be licensed to issue bonds in the State of Oregon

2. Responsibility of Bidders

2.1. Bidder shall include all information in the Responsibility Inquiry Form in Section 00 40 00 – Bid

Forms as part of the sealed bids.

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2.2. Before submitting a bid, it is the responsibility of each bidder to:

2.2.1. Examine and carefully study the Solicitation Documents including but not limited to the drawings and specifications before submitting a bid.

2.2.2. Quantities appearing in the Bid Schedule are approximate and are provided for only the comparison of Bids. The Owner does not warrant that the actual individual items, amount of Work, or quantities will correspond to those shown in the Bid Schedule. Payment to

Contractor will be made for actual quantities of Work performed and accepted or Materials furnished and accepted, as required by the Contract. Quantities of the Work to be performed and Materials to be furnished may be increased, decreased, or omitted by the

Owner. The Owner reserves the right to require changes it deems necessary or desirable within the Specifications means the general scope of the project.

2.2.3. Visit the site to (i) become familiar with and satisfy the Bidder as to the general, local site conditions that may affect cost, progress, performance or furnishing of the Work including by not limited to access, topography, weather and the kind an quality of materials to be encountered in excavation and (ii) perform such examination, investigation, explorations, tests, and studies necessary for the determination of its Bid for performance of the Work required at the prices bid and within the times committed to, and in accordance with the other terms and conditions of the Solicitation Documents. Each Bidder shall be conclusively presumed to have knowledge of the general, local and site conditions in the preparation of the Bid and in the execution of the Contract. Bidders should be aware that participation in the pre-Bid visit is mandatory.

2.2.4. Consider all federal, state, and local laws and regulations that may affect costs, progress, performance or furnishings of the Work, including but not limited to those laws and regulations in the numbered Sections and Exhibits referenced or contained in Solicitation

Documents.

2.2.5. Consider the information known to the Bidder; information commonly known to contractors performing similar work, information and observations obtained from visits to the work sites;

the Solicitation Documents, with respect to the effect of such information, observations and documents on (i) the cost, progress and performance of the Work; (ii) the means, methods, techniques, sequences and procedures for completing the Work; (iii) Bidder’s safety precautions and programs

2.2.6. Become aware of the general nature of the operations of the general public, EOU and/or other contractors at various location that maybe related to the Work required for the completion of the Project.

2.2.7. Promptly notify EOU of all conflicts, errors, ambiguities, or discrepancies in or between the

Bid Documents, Invitation to Bid (ITB), or all related documents contained in the Solicitation

Documents.

2.2.8. When conflicts, errors, ambiguities, or discrepancies are discovered in or between the Bid

Documents, ITB, and any other related documents, and when such conflicts have not been resolved through the interpretations of EOU in Section 3, Bidder shall include in the Bid the

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Section 00 20 13 greater quantity or better quality of Work, or compliance with the more stringent requirement resulting in the greater cost. Such greater cost shall be included in the Bid.

2.2.9. The submission of a bid will constitute an incontrovertible representation by Bidder (i) that

Bidder has complied with every requirement of this Section 2, (ii) that without exception the

Bid is premised upon performing and furnishing the design and Work required by the

Solicitation Documents for this Project, and applying the specific means, methods, techniques, sequences, or procedures for the completion of the Work that may be shown, indicated, or expressly required in the Solicitation Documents, (iii) that Bidder has given

EOU written notice of all conflicts, errors, ambiguities and discrepancies in the Solicitation

Documents and the written resolution thereof by EOU are acceptable to Bidder, and when said conflicts, etc., have not been resolved through the interpretations as described in

Section 3, Bidder has included in the Bid the greater quantity or better quality of Work, or compliance with a most stringent requirement resulting in a greater cost, and (iv) that the

Solicitation Documents are generally sufficient to indicate and convey understand of all terms and conditions for performing and furnishing the Work.

3. Request for Clarifications or Change, Solicitation Protests

3.1. Bidders desiring to submit a request for clarification, change or protest must make a request for such information in writing to EOU no later than 5:00 PM, March 26, 2026.

3.2. Should a Bidder find discrepancies in, or omissions form the Solicitation Documents, or should the Bidder be in doubt as to their meaning or believes that any aspect of the Solicitation

Documents is improvident or unlawful, or which may unnecessarily restrict competition, the

Bidder should at once notify the EOU in the form of a request for clarification, change or protest.

Only responses issued by formal written Addenda will be binding.

3.3. The purpose of this request for clarification, change or protest procedure is to permit EOU the time to correct, prior to submission of Bids, aspects of the Solicitation Documents that may be improvident or unlawful, or which may unnecessarily restrict competition. This requirement is intended to eliminate, by permitting corrections prior to the submissions of Bids, the waste of resources and delays that may results from the untimely detection of errors in the Solicitation

Documents, possible protests, and possible rejection of Bids.

3.4. EOU will consider each request for clarification, change, or protest and amend the Solicitation

Documents accordingly if warranted and notify by written Addenda each prospective Bidder of any change. No other explanation or interpretation will be considered official or binding. Oral and other interpretations or clarifications will be without legal effect.

3.5. Any prospective Bidder who contends that the terms and conditions of the Solicitation

Documents, including but not limited to the Contract, or any aspect of the solicitation process: (i) will encourage favoritism in the award of the Contract; (ii) will substantially diminish competition;

(iii) will violate any other statue, regulation, policy, or law of any kind; and/or (iv) are ambiguous, insufficient, or unfair for any reason must file a written protest consistent with the procedures provided in EOU Policy 3.15.01.

3.6. Protests must set forth the basis of the protest or request for clarification along with any proposed changes to the Solicitation Documents, including but not limited to the specifications or

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Contract terms. Failure to file a protest by the date and time indicated will be deemed a waiver of any claim by a Bidder that the selection process violates any of these items in Section 3. Any protest that does not meet these requirements will not be considered.

3.7. EOU will issue a written disposition of each such request for change, clarification, and/or protest no less than three (3) business days before the Bids are due. If EOU agrees with the request or upholds the protest, in whole or in part, EOU may, in its sole discretion, issue an Addendum reflecting its disposition or take other appropriate action.

3.8. Addenda may also be issued to modify the Solicitation Documents or Contract Documents as deemed advisable by EOU. EOU will post addenda, if any, on the ORPU.org website. It is each

Bidder’s responsibility to check that website frequently for updates and addenda.

4. Bid Security

4.1. Each Bid must be accompanied by a Bid security made payable to EOU in an amount of ten percent (10%) of Bidder’s maximum Bid price and in the form of a cashiers check or certified check; irrevocable letter of credit issued by an insured institution as defined in ORS 706.008; or a Bid Bond as provided in the Procurement Forms.

4.2. The Bid security of the Successful Bidder will be retained until such Bidder has executed the

Contract, furnished the required Contract security, and met the other conditions of the Notice of

Intent to Award, whereon Bid security shall be returned. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security, certificates of insurance and bonds within 15 calendar days after the Notice of Intent to Award, EOU may consider Bidder to be in default and annul the Notice of Intent to Award, and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders who EOU believes to have a reasonable chance of receiving the award may be retained by EOU until the earlier of the seventh (7th) day after the

Effective Date of the Contract after all Bids have been rejected, whereupon the Bid security furnished by such Bidder will be returned.

5. Basis Award

After opening and reading of the Bids, EOU will check them for correct extension of unit prices and total. The total of extensions, corrected where necessary, will be used by EOU for Award purposes in determining the Successful Bidder. For the purposes of this Project “Successful Bidder” means the responsible bidder who submits the lowest responsive Bid, who is not on the list created by the

Construction Contractors Board according to ORS Chapter 701.227. A responsible bidder is one who has, among other things:

5.1. Have available, the appropriate financial, materials, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to indicate the capability of the prospective Bidder to meet all contractual responsibilities.

5.2. A satisfactory record of performance. In evaluating a Bidder’s record of performance, EOU may consider, among other things, whether the Bidder completed previous contracts of a similar nature with a satisfactory record of performance. For purposes of evaluating a Bidder’s performance on previous contracts of a similar nature, a satisfactory record of performance means that to the extent that the costs associated with and time available to perform a previous contract remained within the Bidder’s control, the Bidder stayed within the time and budget allotted for the procurement and otherwise performed the contract in a satisfactory manner.

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Satisfactory performance of the Contract also includes compliance with the requirements for records in the EOU General Conditions.

5.3. A satisfactory record of integrity. In evaluating a Bidder’s record of integrity, EOU may consider, among other things, whether the Bidder has previous criminal convictions for offenses related to obtaining or attempting to obtain a contract or subcontract or in connection with the Bidder’s performance of a contract or subcontract.

5.4. Qualified legally to contract with the EOU.

5.5. Supplied all necessary information in connection with the inquiry concerning responsibility. If a prospective Bidder fails to promptly supply information requested by the Agency concerning responsibility, the Agency will base the determination of responsibility upon any available information or may find the prospective Bidder not to be responsible.

5.6. Not been disqualified by the public contracting agency under ORS 279C.440.

5.7. An unexpired certificate issued by the Oregon Department of Administrative Services (under

ORS 279A.167) upon completion of the curriculum and assessment that the Bidder understands the prohibitions set forth in ORS 652.220 and in other laws or rules that prohibit discrimination in compensation or wage payment. If the Bidder is found not to have a satisfactory record of performance or integrity, EOU will document the record and the reasons for the unsatisfactory finding.

5.8. In determining whether the Bidder is responsible, EOU may also consider whether the Bidder has liquidated and delinquent debt owed to the State of Oregon or any department or agency of the State, or any Public University in the State of Oregon. EOU may also investigate any entity submitting a bid, which may include investigation of the entity’s officers, directors, owners, affiliates, or any other person acquiring ownership of the entity to determine the Bidder’s qualifications.

5.9. EOU will provide Notice of Intent to Award on the www.ORPU.org website. The Award will not be final until the later of the following:

5.9.1. Seven (7) calendar days after the Notice of Intent to Award has been posted as specified in the advertised solicitation or Addendum thereto; or

5.9.2. EOU has provided a written response to each timely protest, denying the protest and affirming the Award.

5.10. If EOU accepts a Bid and awards a Contract, EOU will send the successful Bidder written notice of acceptance and Award.

5.11. EOU reserves the right, in its sole discretion:

5.11.1. to reject Bids which it determines to be non-responsive;

5.11.2. to reject Bids upon EOU’s finding that the Bidder: (a) has been declared ineligible under

ORS 279C.860; (b) has been identified by the Oregon Construction Contractor’s Board as ineligible to hold public contracts in accordance with ORS 701.227; or (c) is not responsible;

5.11.3. to reject all Bids;

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5.11.4. to amend the solicitation documents, including but not limited to making such changes or corrections in drawings, specifications, or quantities as it may deem necessary or desirable prior to the Bid due date;

5.11.5. to extend the deadline for submitting Bids;

5.11.6. to determine whether a Bid does or does not substantially comply with the requirements of the solicitation documents;

5.11.7. to waive any minor irregularity, informality, or non-conformance with the solicitation documents;

5.11.8. to obtain information from or provide information to other public agencies, upon request, regarding the Bidder’s performance;

5.11.9. to permit a Bidder to submit supplemental information;

5.11.10. to negotiate with any Bidder or multiple Bidders as may be in the best interests of

EOU;

5.11.11. at any time prior to contract execution (including after the Notice of Intent to

Award is issued): (a) reject any Bid that fails to substantially comply with all prescribed solicitation requirements and procedures and/or the prescribed public contracting procedures and requirements, including but not limited to the requirement to demonstrate

Bidder’s responsibility; and/or (b) to reject all Bids received and cancel this solicitation upon a finding by EOU that there is good cause therefor and that such cancelation would be in the public interest;

5.11.12. to hold meetings, exchange correspondence, and obtain data from any source or party, including a Bidder; and

5.11.13. in the event any Bidder to whom the Contract is awarded shall fail to execute the

Contractor or furnish satisfactory bonds or evidence of insurance coverage within the time and in the manner hereinafter specified, to re-award the Contract to another Bidder.

ALL BIDDERS WHO SUBMIT A RESPONSE TO THIS SOLICITATION UNDERSTAND

AND AGREE THAT EOU IS NOT OBLIGATED TO AWARD A CONTRACT TO ANY

B8IDDER. EOU HAS NO FINANCIAL OBLIGATION TO ANY BIDDER. IN ADDITION,

EACH BIDDER UNDERSTANDS AND AGREES THAT EOU SHALL NOT BE

RESPONSIBLE FOR ANY DAMAGES, EXPENSES, AND COSTS INCURRED IN

PREPARING A BID, SUBMITTING A BID IN RESPONSE TO THIS ITB, ATTENDING

ANY MEETING, AND EXECUTING A CONTRACT. EACH BIDDER WHO PREPARES

AND SUBMITS A BID IN RESPONSE TO THIS SOLICITATION DOES SO SOLELY AT

THE BIDDER’S OWN COST AND EXPENSE.

END OF SECTION

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PROCUREMENT FORMS

BIDDERS CHECKLIST

The Bidder’s Attention is especially called to the following forms or information, which must be submitted in full as part of the bid.

[ ] BID signed and completely filled out.

[ ] BID SCHEDULE filled out showing bid amounts and properly signed.

[ ] BID BOND completed, signed, and dated.

[ ] RESPONSIBILITY INQUIRY FORM completed, signed, and dated.

[ ] CONTRACTOR’S REGISTRATION completed, signed, and dated.

Above forms MUST BE inserted in a sealed envelope properly identified and delivered to the OWNER

[ ] Complete and submit, in a separate envelope, the FIRST-TIER SUBCONTRACTORS DISCLOSURE form. This form shall be submitted, timing as outline in the instructions to bidders.

(This Bidder’s Checklist is provided as a convenience to the Bidder. It is recommended, but not required, that this page be attached to the front of the bid.)

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BID

EOU Ballfield Complex – Phase 1

TO: BID EOU Ballfield Complex – Phase 1 Eastern Oregon University One University Blvd La Grande, OR 97850

Bidder's Declaration and Understanding

The undersigned Bidder declares that: (a) the Construction Drawings, Invitation to Bid, Information to Bidders, Bid, Bid Schedule and all other Bidding Requirements, including not limited to Addenda and other items uploaded to the ORPU.org website, collectively referred to hereinafter as the Contract Documents for the construction of the proposed improvement have been carefully examined; (b) that the site has been personally inspected and that he has determined the extent, character, and location of the proposed work, the nature and type of excavation to be done, the location and condition of the existing streets and roadways giving access to the site of the work, and the topography of the site of the work; (c) that the Bidder is satisfied as to the quantities of materials, items of equipment and conditions or work involved including the fact that the description of the quantities of work and materials as included herein is brief and is intended only to indicate the general nature of such items and to identify the said quantities with the detailed requirements of the Contract Documents; and (d) that the Bidder's Bid is made according to the provisions and under the terms therein, which documents are hereby made a part of this Bid.

The Bidder further declares that the only persons or parties interested in this Bid are those named herein;

that this Bid is in all respects fair and without fraud; that it is made without collusion with any official of EOU (Owner), and that the Bid is made without any connection or collusion with any person making another Bid on this Contract.

The Bidder further declares by the signing of this Bid that all the provisions required by ORS 279 & 701 relating to the payment of prevailing wage rates for work performed under the Contract with the Owner shall be complied with. Including, but not limited to:

a) Bidder is registered with the Oregon Construction Contractors Registration Board in Oregon in accordance with ORS 701.035 through 701.055. The Bidder certifies that Registration Number ________________ (fill in registration number) allows their company to perform work on Public Works Projects and that this registration is current and valid. The Bidder further certifies that, if awarded the contract, all subcontractors performing the work will be registered with the Construction Contractors Board in accordance with ORS 701.055 before the subcontractors commence work under the contract (reference ORS 279C.365).

b) Bidder agrees to be bound by and will comply with the provisions of prevailing wages in accordance with Article X.B and X.D and Section C of the EOU General Conditions.

c) Bidder is in compliance with the State of Oregon tax laws in accordance with ORS 305.385.

d) Bidder, in accordance with ORS 297A.110, does not discriminate against minorities, women, or emerging small business enterprises in obtaining any subcontracts (reference ORS 279A.110).

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PROCUREMENT FORMS

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e) Bidder is a [Non-resident Bidder] or [Resident Bidder] (circle correct designation) as defined in ORS 279A.120. Resident Bidder means a bidder that has paid unemployment taxes or income taxes in the State of Oregon during the 12 calendar months immediately preceding submission of the bid and has a business address in the State of Oregon per ORS 279C.365.

f) Bidder and Bidder’s subcontractors are not on the Oregon Construction Contractors Board list of corporations, partnerships, or other business entities of which the Contractor or subcontractor is an owner, shareholder, or officer of the business or was an owner or officer of the business and who have been determined not be qualified to hold or participate in a public contract for a public improvement.

g) Bidder has an employee drug testing program that meets State and Federal standards per ORS 279C.505.

The Bidder further agrees that its own judgment has been exercised regarding the interpretation of subsurface information and all data which it believes pertinent from the Engineer, Owner, and other sources in arriving at these conclusions have been utilized.

Contract Execution and Bonds

The Bidder agrees that if this Bid is accepted, a Contract with the Owner, will be executed, within fourteen

(14) calendar days after the date of the written Notice of Award, and will at that time, deliver to Owner the required Performance and Payment Bonds, and will, to the extent of this Bid, furnish all machinery, tools, apparatus and other means of construction and do the work and furnish all the materials necessary to complete all work as specified or shown in the Contract Documents.

Certificates of Insurance

The Bidder agrees to furnish the Owner, before commencing the work under this Contract, the certificates of insurance as specified in these Contract Documents.

Start of Construction and Contract Completion Date

The Bidder agrees to begin work within 7 calendar days after the date of the Notice to Proceed, which is anticipated being on or before April 9, 2026. The Contract Complete Date is October 31, 2026.

Liquidated Damages

In the event the Bidder is awarded the Contract and shall fail to complete the work within the time stated above or extended time agreed upon, as more particularly set forth in the Contract Documents, Bidder shall pay the Owner liquidated damages in an amount of $1,000 per day and every calendar day afterwards that the work remains uncompleted beyond the time limit set for all work awarded under the contract until the work shall have been finished as provided by the Article II.B of the Public Improvement Contract

Bid Bond

Accompanying this Bid is a certified check, cashier’s check, or Bidder’s bond in the sum of (10%) of the Bid Total which is forfeit as liquidated damages, if, in the event that this Bid is accepted, and the Bidder shall fail to execute the Contract and furnish satisfactory Performance Bond, Payment Bond, and insurance documents under the conditions and within the time specified in the Contract Documents.

Otherwise, said check or bond is to be returned to the Bidder

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Surety

If the Bidder is awarded a construction Contract on this Bid, the Surety who provides the Performance and Payment bond will be_________________________________________________________ whose address is

Lump Sum or Unit Price Work

The Bidder further proposes to accept as full payment for the work proposed herein the amounts computed under the provisions of the Contract Documents and based on the following lump sum or unit price amounts stated in the Bid Schedule, it being expressly understood that the unit prices are independent of the exact quantities involved. The Bidder agrees that the lump sum prices and the unit prices represent a true measure of the labor and materials required to perform the work, including all allowances for overhead and profit for each type and unit of work called for in these Contract Documents.

Bidder

Bidder’s Business Name:

Type of Business:

Sole Proprietorship Partnership Corporation (State of Incorporation:___) Other

Physical Business Address (Must not be a P.O. Box):

City: State: Zip Code:

Business Telephone Number: Business Fax Number: Business E-mail Address:

State of Oregon numbers for the following:

Oregon CCB # & Expiration Date

Oregon Registry # : Federal Tax ID # :

In submitting this bid, it is understood that the Owner reserves the right to reject any and all bids, to adjust the scope of the work within reasonable limits, including to meet approved budget limitations, and to postpone award for a reasonable time.

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OFFICIAL AUTHORIZED TO SIGN FOR BIDDER:

"I certify (or declare) under penalty of perjury under the laws of the State of Oregon that the foregoing is true and correct":

Signature: Date:

Print Name and Title Location or Place Executed: (City, State)

Bidder shall acknowledge by signing below, all information provided in the above bid schedule:

Bidder’s Signature

Bidder’s Name (Printed)

Title

Bidder further specifically acknowledges that Bidder examined and carefully studied the Bid Documents, including but not limited to the Invitation to Bid, Bidding Requirements, Contracting Requirements, Technical Specifications, Construction Drawings, and the following Addenda, receipt of all of which is hereby acknowledged: (List Addenda by number)

ADDENDA NUMBER

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EOU Ballfield Project – Phase 1 Section 00 40 00 EOU Project Number FP-2022-09B DRAWING PACKAGE A | BID FORM February 26, 2026 Page 1 of 6

BID SCHEDULE | DRAWING PACKAGE A

Instructions to Bidders

1. Submit lump sum prices for each work scope item as listed below.

2. EOU will be determining what packages beyond A are advanced to construction based on an Institutional Determination based on Auxilary budgets. EOU will award the bid based on the totals of packages advanced as determined by EOU.

3. Include all overhead, general conditions, and profit in each lump sum; prices must be reasonable and justifiable.

4. Bid each work scope item as financially independent, since the Owner may accept, modify, or omit one or more item(s) based on final budget availability.

5. Document, as necessary, assumptions used in calculating overhead and profit to support the lump sums.

6. Bids should allow the Owner flexibility to add or remove scope items without renegotiating overhead or profit allocation.

7. The Itemized Lump Sum Base Bid must include all labor, materials, equipment, supervision, services, overhead, profit, permits, fees, and all other costs necessary to provide a complete, fully functional, code-compliant project in strict accordance with the Contract Documents.

8. All work indicated, reasonably inferable, or required by the Contract Documents shall be included in the Base Bid, whether or not specifically itemized.

9. No additional compensation will be allowed for work required by the Contract Documents that is not separately listed in the Bid Schedule.

10. By submitting this Bid, the Bidder acknowledges they have reviewed the Contract Documents in their entirety and agree to complete all work in accordance therewith for the stated amount.

BASE BID ITEMS

ITEM ITEM DESCRIPTION QUANTITY BID PRICE

1. MOBILIZATION and BONDING 1 LS $__________

2. FEES & PERMITTING | (includes applicable fees, 1200C permit, and other work reasonably inferable to this section) 1 LS $__________

3. TRAFFIC CONTROL 1 LS $__________

4. EROSION CONTROL | (includes labor, equipment, and material required for: construction fencing, silt fencing, tree protection, and maintenance of existing erosion control BMP’s and

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DRAWING PACKAGE A | BID FORM

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DRAWING PACKAGE A | BID FORM

February 26, 2026 Page 2 of 6 other work reasonably inferable to this section). RE: drawing sheet(s) C-012 and C-002.

1 LS $_________

5. DEMOLITION | (includes labor, equipment, and material required for: removal and proper disposal of existing pavements, curbs, utility abandonment fence removal, clearing and grubbing, temporary protections, hauling, cutting and patching and other work reasonably inferable to this section). RE: specifications section(s) 31 10 00 and 26 00 20; as well as drawing sheet(s) C-010, C-011, C-002, and E0.00. 1 LS $_________

6. EARTHWORK | (includes labor, equipment, and material required for: topsoil stripping and stockpile, export, import haul & place for all earthwork, trenching and backfilling, compactions, and other work reasonably inferable to this section). RE: specifications section(s) 31 00 00 and 31 23 00; as well as drawing sheet(s) C-110, C-111, C-112, and C-

113). 1 LS $_________

7. CAST IN PLACE CONCRETE | (includes labor, equipment, and material required for: curbs, walls (freestanding and retaining), footings and foundations, stairs, curb ramps, slab-on-grade, columns and associated reinforcing, joints, surface treatments, and other work reasonably inferable to this section). RE: specifications section(s) 03 30 00, 03 30 01, and per City of La Grande Public Works Department Standards and Development Code Ordinance(s); as well as drawing sheet(s) C-112, C-113, LC2.01, E1.00 and LI4.01. 1 LS

8. MASONRY | (includes labor, equipment, and material required for: Concrete Masonry Units (CMU), mortar, grout, reinforcing, flashing, and moisture controls, and other work reasonably inferable to this section). RE: specifications section 04 20 00; as well as drawing sheet(s) A2.10 – A9.00 and S0.1 – S6.1. 1 LS $_________

9. METALS | (includes labor, equipment, and material required for: metal tube and bar-stock stair and ramp railings, fabrication, field verification, finishes, and other work reasonably inferable to this section). RE: specifications section(s) 05 5213; as well as drawing sheet(s) LC1.00 – LC1.02, LC2.01, and LC2.03. 1 LS $_________

10. WOOD, PLASTICS, AND COMPOSITES | (includes labor, equipment, and material required for: baseball dug-outs and storage areas to related to rough carpentry, framing, sheathing, architectural casework, cabinets, shelving, finishes, fasteners, and other work reasonably inferable to this section). RE: specifications section(s) 06 10 00, 06 20 00, and 06 41 00; as well as drawing sheet(s) A2.10 – A9.00 and S0.1 – S6.1.