ITB for Seclusion Room Renovation Oregon State Hospital, Junction City

The Oregon Health Authority (OHA) has issued an Invitation to Bid (ITB) for the Seclusion Room Renovation project at the Oregon State Hospital in Junction City, located in Lane County. The procurement is a public improvement contract for comprehensive interior renovation work on the first and second floors, specifically creating a three-room Seclusion Room Suite with an ante room and toilet room. The project scope encompasses selective demolition, carpentry, architectural casework, framing, gypsum board, painting, flooring, insulation, accessories, thermal and moisture protection, doors and windows, mechanical support, fire suppression, plumbing, HVAC, electrical, and communications systems. Bidders must be licensed with the Oregon Construction Contractors Board and comply with prevailing wage rate requirements and first-tier subcontractor disclosure. A mandatory pre-bid walkthrough is scheduled for May 2, 2024, with bids due by May 16, 2024. The contract has a substantial completion timeline of 90 calendar days and final completion within 120 calendar days from the notice to proceed, with liquidated damages of $1,000 per calendar day for delays.

The contract includes set-aside requirements for disadvantaged, minority-owned, woman-owned, veteran-owned, and emerging small businesses. Bidders must submit a bid security form binding them to pay up to 10% of their total bid amount if they fail to execute the contract after being awarded. The successful contractor will be required to provide performance and payment bonds, and must comply with specific Oregon State Hospital policies including maintaining a drug-free workplace, prohibiting weapons on campus, and ensuring a violence-free workplace. The project is estimated to cost approximately $1,100,000, with funding sourced from state and local resources. Essex General Construction, Inc. has been identified in the Notice of Intent to Award as the lowest responsive and responsible bidder. The contract will be awarded based on the lowest bid that meets all requirements, with the bidder demonstrating compliance with Oregon tax laws, wage-related prohibitions, and other state contracting regulations.