ITB - Election ADA Ramps, Platform, Rails, and Other Related Items

Harris County, Texas is requesting bids on portable, modular ADA-compliant election ramps, platforms, handrails, support legs, transition plates, and related accessories under ITB 8-26-0135, with proposals due June 15, 2026. All equipment must be new, unused, and commercial-grade, designed for repeated assembly, disassembly, transport, and storage. Delivery must occur within forty-five calendar days of purchase order issuance with FOB Destination inside delivery and freight prepaid included in the bid price.

The contract commences July 1, 2026 for one year with four optional one-year renewals subject to Commissioners Court approval. Vendor must provide comprehensive technical assistance, troubleshooting support, replacement parts, and warranty coordination with designated response times: forty-eight hours for routine requests, eight hours for urgent requests, and four hours for election-related emergencies. Enhanced availability during early voting periods and Election Day, including after-hours, weekend, and holiday support, is required. All quoted rates must be all-inclusive of labor, materials, equipment, and all other costs with no separate line items permitted. Pricing cannot increase for ninety days after contract commencement or within ninety days of any previous increase; only manufacturer-documented price changes will be approved.

Harris County encourages M/WBE participation and expects vendors to make good-faith efforts to assist in meeting M/WBE contract participation goals. The Harris County minimum wage policy of $21.65 per hour applies to workers directly assigned to eligible contracts valued over $100,000. Contractors must maintain Workers Compensation Employers' Liability ($1 million per accident / $1 million policy limits), Commercial General Liability ($1 million per occurrence / $2 million general aggregate), Automobile Liability ($1 million combined single limit), and Umbrella/Excess Liability ($1 million per occurrence and aggregate). Harris County must be named as additional insured on a primary and non-contributory basis.

Bidders must complete and submit the Texas Certificate of Interested Parties (Form 1295) prior to bid submission, verify current status on all Harris County taxes and debts, and certify non-debarment status. All questions must be submitted in writing to Tamara Twiner through Bonfire prior to the specified deadline. The County reserves the right to award contracts to multiple vendors designated as "Primary" and "Secondary" based on time constraints and availability.