ITB 260328 Inspection, Testing, and Maintenance of Fire Sprinkler Systems

The Commonwealth of Massachusetts Military Division is soliciting bids for inspection, testing, and maintenance of fire sprinkler systems at Camp Edwards under ITB 260328. The procurement encompasses annual inspection, testing, and all required maintenance of wet and dry pipe fire sprinkler systems across eleven facilities at the installation, including dining facilities, hangars, a fire station, gymnasium, and training institutes, with work performed Monday through Friday from 7:00 a.m. to 3:00 p.m., excluding federal and state holidays. The contractor must complete repairs of known deficiencies identified in Appendix A during the first year of the contract at no additional cost to the government, and deliver inspection reports and certificates of compliance within three business days of service completion. Required qualifications include a minimum of five years of demonstrated experience in fire sprinkler system maintenance, possession of all required Massachusetts state licenses and certifications, REAL ID compliance, valid liability insurance naming the Commonwealth as additionally insured, OSHA-approved 10-hour construction safety and health training for all employees, and employment eligibility verification. The contract is structured as a three-year initial term with two one-year renewal options, with annual inspections of twelve systems (ten wet pipe and two dry pipe) required to be completed by September 30 of each fiscal year. Key deadlines include mandatory site visit on May 13, 2026 at 10:00 a.m. (access request forms due May 11, 2026), contractor questions due May 18, 2026 at 10:00 a.m., electronic bid submission via COMMBUYS due May 22, 2026 at 10:00 a.m., and apparent successful bidder announcement on May 27, 2026 with estimated contract start date of June 1, 2026.

The contract requires submission of a 5% bid bond and a payment bond in the amount of 50% of project cost. Prevailing wages apply under both Davis-Bacon and Related Acts and Massachusetts Department of Labor Standards regulations, with contractors obligated to pay the higher applicable rate and submit certified weekly payroll. Construction workforce utilization goals require 15.3% minority worker and 6.9% women worker participation. Contractors must submit completed General Bid Form, Unit Pricing Form, Authorized Signatory Form, Certificate of Non-Collusion, Massachusetts Tax Compliance Certificate, and Prompt Pay Discount Form. The estimated contract value is $110,000.00 for the three-year initial term, subject to Commonwealth availability of funds and appropriation, with potential renewal years four and five available at maximum increases of 5% and 8% respectively. Work must comply with UFC 3-601-02, NFPA 25, and 527 CMR standards and is subject to inspection and approval by the Directorate of Facility Engineering Project Manager and JBCC Fire Chief. All contractor personnel and subcontractors must undergo NCIC background checks and obtain base access passes, and all costs associated with rejected work, environmental cleanup, damage remediation, and security delays shall be borne by the contractor at no additional cost to the government.