260328 SOW.pdf

FACILITY ENGINEERING

MASSACHUSETTS ARMY NATIONAL GUARD

2808 RICHARDSON ROAD

CAMP EDWARDS

CAPE COD, MA 02542-1330

PROJECT NUMBER 25-260328

STATEMENT OF WORK

FOR

CONTRACT SERVICES

TO PERFORM

INSPECTION, TESTING AND MAINTENANCE

OF

FIRE SPRINKLER SYSTEMS

AT VARIOUS FACILITIES

AT

MTA CAMP EDWARDS,

CAPE COD MASSACHUSETTS

February 2026

FOR

UNITED STATES PROPERTY AND FISCAL OFFICER

MASSACHUSETTS NATIONAL GUARD

2 RANDOLPH ROAD

HANSCOM AFB, MA 01731

THROUGH

THE COMMONWEALTH OF MASSACHUSETTS

MILITARY DIVISION

FISCAL MANAGEMENT OFFICE

2 RANDOLPH ROAD,

HANSCOM AFB, MA 01731

Maintain Fire Sprinkler Systems NGMA Project # 25-260328

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INSPECTION, TESTING AND MAINTENANCE

OF

FIRE SPRINKLER SYSTEMS

STATEMENT OF WORK

SECTION 01000

GENERAL REQUIREMENTS

This statement of work is hereby made part of the pre-printed forms of this contract.

1.1 SCOPE OF WORK: Furnish all necessary equipment, labor, materials, supervision and other support services to perform inspection, testing and all required maintenance of the Fire Sprinkler Systems at the Various Facilities located at MTA Camp Edwards as specified herein. These services shall be provided on an annual basis for the duration of this multi-year service contract.

1.2 HOURS OF OPERATION: Normal working hours for Camp Edwards are 7:00 a.m. to 3:00 p.m.

excluding the lunch hour from 11:45 a.m. to 12:45 p.m., Monday through Friday, excluding Federal & noted State Holidays. Any work requested outside these scheduled times, if approved by the Contracting Officer will be performed at no additional cost to the government.

1.3 QUALIFICATIONS: The work as specified herein shall be performed by qualified, trained personnel who are thoroughly familiar with wet and dry pipe sprinkler systems, their operations and maintenance requirements. The Contractor and/or his work Forman must have been engaged in this type of business for at least five (5) years prior to the date of his/her bid and shall have all appropriate licenses and/or certifications necessary to perform the work as outlined herein. [MA license and certification for specified systems constitute minimum requirements]. Contractor shall provide the Project Manager (PM) and the JBCC Asst. Fire Chief with a copy of said licensing and certifications prior to the commencement of any work under this contract.

1.4 INSPECTION BY THE GOVERNMENT: The Directorate of Facility Engineering (DFE) or PM as the designated field representative, will witness and/or inspect all aspects of the Contractors’ work.

Additionally all fire suppression work must be signed off by the Fire Inspector as representative of the authority having jurisdiction. All work rejected as a result of these inspection will be re-accomplished by the Contractor at no additional cost to the Government.

1.5 ENVIRONMENTAL CONSIDERATIONS: Contractor shall take every precaution to protect both land and water resources within the Base proper, on Cape Cod and through out Massachusetts in general. Under no circumstances will waste or recycling byproduct be disposed of at other than the designated and/or an approved site for the specified byproduct. Contractor shall collect, transport, store, recycle, and dispose of all waste and recycling materials in strict compliance with these specifications and in accordance with all applicable laws and regulations of the Commonwealth of Massachusetts. Should spillage of any kind occur, the Contractor shall take immediate actions to contain said spillage and appropriately clean up or abate the area as necessary, and notify the appropriate authorities 911 (ensure you identify you are on Camp Edwards). If clean up or abatement actions are necessary, the Contractor shall comply with the applicable Federal, State and local laws and regulations concerning environmental pollution control and abatement, in effect on the bid date for this contract. All necessary clean up and/or abatement and site restoration actions shall be at the direction of the Contracting Officer and at no additional cost to the Government.

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1.6 SAFETY: All work shall be accomplished in accordance with applicable OSHA Standards.

Contractor shall take all necessary precautions to ensure the work crew abides by industry safety standards in the performance of the work. Additionally, the Contractor shall conform to any restrictions as may be outlined by the Camp Edwards Safety Office (508) 968-5103.

1.7 FIRE PROTECTION: The Contractor shall take all necessary precautions to ensure all operations are performed in a fire-safe manner and that they are in strict compliance with current State and Federal Codes and Regulations. Additionally, he/she shall adhere to the requirements of JBCC Fire and Emergency Services Fire Prevention Standard 911-1 while performing work on Camp Edwards and throughout the JBCC. This document is available through the JBCC Fire Department (FD) or DFE’s representative. Reminder to all, “Burn Permits” are required for all welding and/or cutting. Fire Department needs to be involved with the coordination.

1.8 SECURITY REQUIREMENTS: Camp Edwards is a "closed" facility located at Joint Base Cape Cod (JBCC). Entrance to the JBCC and the Camp is controlled and security is strictly enforced. To maintain security control the Camp Commander through Provost Marshall has enacted the following requirements to comply with FAR 52.204-9 and HSPD-12 for Personal Identity Verification of Contractor Personnel. To achieve this, an NCIC (National Crime Information Center) background check will be accomplished on all contractor personnel prior to access to those facilities under jurisdiction of Provost Marshall and Security Forces Counsel of the JBCC. Contractor shall be required to furnish the identification of their personnel and that of any sub-contractors at the pre-performance meeting or no less than 5 business days prior to required access.

1.8.1 The DFE Project Management (PM) Office, telephone (339) 202-9337, will provide the successful bidder with an electronic copy of a Security forms, used to provide the necessary information described herein. The personal information shall be filled in completely and submitted via email to the PM Office. Required information: Employers’ name, Employees’ name, Date of Birth and Citizenship, Country of Origin, Driver’s License number and State of issue, Vehicle year, Make & Model, Vehicle Registration Plate (Tag) number and State of issue. As of May 7th, 2025, all contractors, visitors, deliveries, etc. to the base are to present a REAL ID compliant license/ID, or another acceptable form of identification (see below) to access the base. In addition to establishing identity via one of the below documents or combination of documents, visitors still need to be properly vetted and sponsored to access the installation.

A. REAL ID driver’s license/ID or enhanced driver’s license

B. US or foreign passport

C. Transportation Worker Identification Card (TWIC) in conjunction with a non-REAL ID compliant driver’s license.

D. Veteran’s Health Identification Card (VHIC) in conjunction with a non-REAL ID compliant driver’s license.

E. Original or certified true copy of a birth certificate bearing a raised seal, social security card, and non-REAL ID compliant driver’s license. All three need to be presented together.

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END OF SECTION

1.8.2 All registration shall be accomplished through the DFE, PM Office, (339) 202-9337. Upon receipt of a completed matrix the Project Manager will submit a request to Security Forces for processing. The PM will inform the Contractor when Camp access has been approved. Contractor shall make necessary arrangements through Pass & ID office, to obtain passes/badges to enter the Camp and may proceed to the work site after a routine security check at the gate. Security Forces Pass and ID office is located in Bldg 1805 West Outer Road, adjacent to the Rotary at the end of Connery Ave. Their hours of operation are from 7:30-11:30, 12:30 – 2:30, M - F. Contact them at 508-968-4593 to set a schedule to acquire ID’s. Contractor shall ensure that all his employees, sub-contractors and their employees, and suppliers are registered for base entrance and that they shall remain within the designated "work site" as identified on drawings.

1.8.3 Compliance with the aforementioned requirements will minimize any delay in gaining access to JBCC, Camp Edwards and the work site. Contractor is cautioned that the Government will not be held liable for any cost incurred due to delays encountered or for non-compliance or conformance with the aforementioned security requirements and procedures.

1.8.4 The Camp Commander has the authority to deny access to any individual deemed to be from unfriendly Nations or based on an unfavorable background check. Contractor will be notified immediately should either of these conditions exist.

1.9. CONTINUED USE OF FACILITIES: During this contract, the building will continue to be occupied.

Work will be performed in an orderly manner with minimum disturbance and inconvenience to the occupant. The Contractor will confine his personnel to only those areas required in performing the work.

Agreement will be reached between the Contractor and the Project Manager as to when the facility will be available for performance of work. The Contractor will inform the DFE or his designated PM of these arrangements and confirm the appointment three (3) business days prior to proposed schedule to ensure nothing has changed and assure prompt access to the work areas.

1.10. DAMAGE TO APPURTENANCES OR FINISHES: Building finishes or appurtenances soiled or damaged due to the Contractor's operations will be cleaned, repaired, replaced, or restored without cost to the Government. Misuse or abuse of Government property will be reason for default action under the terms of the contract.

1.11. SITE VISIT: All prospective bidders are requested to visit the site of work to familiarize themselves within the existing conditions and the scope of work. All bidders will contact the DFE’s Project Manager at Camp Edwards, Bldg. 2808, Tel. No. 339-202-9337 for time and date of the schedule site visit and for authority to enter the Base and the work area. Visitors will be required to sign the Bidders Register upon arrival on Site. Bidders are cautioned that proper security information must be provided 48 hours in advance to visit the Job site. Individual appointments will not be accommodated.

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SECTION 02000

SPECIFIC WORK REQUIREMENTS

2.0 GENERAL: The Contractor shall provide all equipment, labor, materials, parts, supervision and other support services necessary to perform the Inspection, testing and Maintenance of the Fire Sprinkler Systems identified herein and those which may be added or deducted from requirements throughout the duration of the contract. The Contractor shall provide these Services to meet: all applicable Federal, State and Local Codes and Regulations governing the work identified herein, along with those identified in the manufacturers O&M manuals to the satisfaction of the Joint Base Cape Cod (JBCC) Fire Chief or his designated representative, as the “Authority having Jurisdiction” and that of the Contracting Officer as noted in paragraph 1.4 herein. All facilities identified herein are located within the confines of Camp Edwards on Cape Cod MA. A list of known deficiencies to be repaired under this contract are identified in Appendix A. Any additional deficiencies discovered during inspection shall be identified in the Report of Findings with corresponding cost to repair for each item.

2.0.1 The facilities that currently have sprinkler systems include:

1200 West Inner Road – ARNG Troop Dining Facility 2806 Richardson Road – Flight Simulator Facility 2812 Richardson Road - AASF#1 Storage 2816 Richardson Road – AAFS#1 Aviation Maintenance Hangar 3132 Richardson Road - JBCC Fire Station 3132 Richardson Road - JBCC Fire Station Mech Rm (DRY PIPE) 3140 Richardson Road - EOD (DRY PIPE SYSTEM) 4180 Connery Avenue – Post Gymnasium 4682 Robert Rooney Road – UTES Vehicle Maintenance Facility 5220 Turpentine Road – Twining Hall – Troop Dining Facility 5221 Regional Training Institute 5223 Regional Training Institute

2.0.2 Contractor shall follow the guidance and procedures outlined in UFC 3-601-02 and adhere to those items for Inspection and testing of the Fire Sprinkler Systems within each facility shall as identified in paragraph 3.2 herein.

2.1 SCHEDULE OF WORK: The Contractor will be required to complete the annual service visits prior to the end of each Federal Fiscal year 30 September.

2.1.1 It is recommended that these visits be conducted August/September time frames to continue current certification cycle and work around the Mission & Training Operational requirements at each of the facilities.

2.1.2 Contractor shall be responsible for coordinating with both the building managers and the Project Manager to ensure available access and completion within the contract timelines. Once all parties agree to service dates, the Contractor will send out written notice of the proposed schedule and shall confirm three (3) days in advance with PM.

2.1.3 Work hours for the Base are as specified in paragraph 1.2 herein, and all work will be performed within these hours, however operational Meal hours for the dining facilities vary.

2.1.4 Fire Department requests, when possible to schedule visits on Monday, Wednesday or Friday when feasible.

2.2 SUPERVISION: The Contractor will provide competent supervision at all times when work is in progress. He is responsible for scheduling and coordinating necessary trade activities through Technical Services at the Fire Department (508-968-7905) and the DFE’s Project Management office (339)202-9337. The Contractor and/or his job supervisor shall be held accountable for:

robert.g.blair Highlight

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2.2.1 Ensuring that all work accomplished and materials used are in accordance with the contract plans and specifications and current code requirements. All materials shall be UL listed and used strictly in conformance with manufacturer's directions and warnings.

2.2.2 Ensure all proposed contract work is reviewed and coordinated with the PM and the JBCC Fire Chief or his representative prior to commencement.

2.2.3 Ensure employee's conforming to all regulations, Federal, State, and local, governing the performance of all work and that they confine all activities to the specified work site.

2.3 CONTRACT CHANGES::

2.3.1 The Commonwealth Military Division through the National Guard CFMO and/or DFE reserve the right to modify the original contract by adding, subtracting and/or substituting units to be inspected, tested and maintained for certifications. Any and all costs changes will be based on the unit pricing per test and certification as provided in the Contractor’s Bid Proposal.

2.3.2 Any and all changes to this contract shall be submitted through the PM and require processing and approval from the Contracting Officer before they can be considered a part of this contract and/or before any payments can be issued to the Contractor.

2.4 SUBMITTALS: The Contractor shall be responsible for providing the following document and material submittals to meet the requirements specified herein

2.4.1 Inspection Report: After inspection, testing and required maintenance is accomplished, the Contractor will provide an inspection report and certificate of compliance for each system. The report/certificate shall be provided (an original and one copy) to the FE within 3 business days of actual performance. The inspection tag/label however, shall be placed on the unit immediately upon completion of work.

2.4.2 License/Certification: Provide copies of licensing and/or certifications required for the performance of this work per paragraph 1.3.

2.4.3 Personnel Security Listing: Provide listing of your company personnel and vehicles in accordance with the requirements identified in paragraph 1.8. Please ensure your list not only includes the specific crew that will be assigned to this job but also, include anyone on the company payroll that might fill in or otherwise have a need to access the Base and/or job site throughout the duration of this contract in support of this work effort.

2.4.4 Work Schedule: Once a date and time is established for the two semi-annual maintenance visits, submit this schedule as noted in paragraph 2.1.

2.4.5 Report of Findings: Should the Contractor identify or suspect a code violation with any portion of the “systems”, the Contractor will verbally notify the PM prior to leaving the facility of their findings and will follow-up on the inspection report noted above. The “report of findings” will expand on the inspection report by indicate the code references, suggested fix and estimated cost to correct the violation. The report shall be submitted within ten (10) business days of their performance. The original is to be sent to the Contracting Officer with two (2) copies forwarded to the DFE through the PM. See paragraph 2.3. At no time will the Contractor proceed with corrective actions or repairs identified in a report of findings without issuance of a Proposed Change Order, approval of that change order and modification to the existing contract and purchase order.

END OF SECTION

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SECTION 03000

TECHNICAL SCOPE

This statement of work is hereby made part of the pre-printed forms of this contract.

3.0 GENERAL: The Contractor shall provide all equipment, labor, materials, parts, supervision and or other support services necessary to perform All Services identified herein. Contractor’s performance at minimum shall meet exceed the requirements of NFPA 25, UFC 3-601-02 and 527 CMR in their current version upon date of award as they apply to Services identified herein. The Contractors Service requirements include but are not limited to or by the minimal work elements noted in this contract.

3.1 SYSTEM DESCRIPTIONS: All facilities identified herein are equipped with and protected by Wet or Dry Pipe Fire Sprinkler Systems.

3.2 SPECIFIC REQUIREMENTS: All work shall be performed in strict compliance with the requirements of UFC 3-601-02, NFPA 25 (in the latest edition) and the manufacturer’s operations and maintenance manual to the satisfaction of the JBCC Fire Chief and Contract Monitor. The Contractor is cautioned that their service Forman and Technicians shall be thoroughly familiar with the requirements of the NFPA and this specification, and will be required to have a copy of the contract documents with them at the time of service. Should the Contractor’s personnel not adhere to this requirement it could result in cancellation of the service appointment and possible back charges for the Base personnel required to support this action, and at minimum the service would have to be re-accomplished by the Contractor at no additional cost to the Government. The Contractor shall complete the following minimum requirements in their efforts to meet the aforementioned compliance: A list of known deficiencies to be repaired under this contract are identified in Appendix A. Any additional deficiencies discovered during inspection shall be identified in the Report of Findings with corresponding cost to repair for each item.

3.2.1 Any and all inspection/maintenance/certifications as identified in the manufacturers O&M manuals and service bulletins, standard practices for the trade, and/or required by NFPA, UFC and the JBCC Fire Chief as “Authority having Jurisdiction” which is not specified or described herein shall be deemed part of this specification.

3.2.2 Each system shall have an inspection certification tag or label attached. This tag/label shall identifying the facility, the company and technician who performed the testing, and indicating the manufacture and the month and year system was serviced and certified. Only the current tag/label shall remain in place.

3.2.3 Annual requirements:

[As applicable to each system, with FD concurrence]

3.2.3.1 Control Valves - Verify valve position.

3.2.3.2 Water flow alarm devices – Operate to verify initiation and receipt of alarm. Verify alarm test valve alignment and tamper switch (if electronically supervised).

3.2.3.3 Alarm valve and trim – Visually inspect, checking the exterior of valves, gauges and trim alignment. Verify valve pressure and legibility of the hydraulic nameplates.

3.2.3.4 Main drain – Conduct a main drain test to verify supply (valve positon), document the static and residual pressure readings on a 3 by 5 tag and secure it to the system pressure gauge. Compare the results with results from both the previous Main drain test and that of the original acceptance test, to verify they are within acceptable limits or identify differential and corrective actions in report of findings as identified in paragraph 2.4.5.

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3.2.3.5 Fire Department connection – Verify accessibility and condition and check for obstructions. Also include in report if caps are removed, damaged or missing.

3.2.3.6 Ensure all systems and alarms are restored to normal and all disturbed areas have been left clean prior to leaving each facility.

3.2.3.7 Provide final inspection reports of systems identified by building to the DFE.

3.2.4 As-Needed requirements: In addition to standard inspection reports, complete “Report of Findings” (per paragraph 2.4.5) identifying all system deficiencies noted during inspection and testing and submit to the DFE. Contractor is reminded that no repair work will be scheduled or completed prior to issuance of a modification to the existing contract and purchase order through the Contracting Officer.

END OF SECTION