ITB #26-21 annual contract for fuel

The Butts County Board of Commissioners is issuing Invitation to Bid (ITB) #26-21 for an annual contract to supply fuel to the county's Public Works Department. The procurement seeks qualified vendors to provide E-10 Gasoline (87 Octane Unleaded) and Diesel Fuel #2 Ultra Low Sulfur on an as-needed basis, with estimated annual quantities of 142,000 gallons of gasoline and 62,000 gallons of diesel fuel. Fuel deliveries must be made to the Public Works Department fuel station located at 1036 Brownlee Road, Jackson, Georgia, with standard deliveries required within 24 hours of order placement during normal business hours (Monday-Friday, 7:00 a.m.-3:00 p.m.), and emergency deliveries potentially required within 12 hours. The contract period runs from August 1, 2026, through July 31, 2027, with options to renew for up to two additional one-year periods. Bidders must submit one original, two bound copies, and one digital PDF copy on a USB flash drive by June 25, 2026, at 2:00 p.m., with public opening and reading of bids occurring simultaneously. Questions regarding the bid must be submitted by June 10, 2026, at 2:00 p.m. to JoAnna Phillips, Procurement Coordinator, at jphillips@buttscounty.org. Evaluation criteria are weighted as follows: Cost Proposal (35%), Experience and Qualifications (25%), References (25%), and Responsiveness (15%). Bidders must demonstrate proof of required insurance coverage including General Liability ($1,000,000 combined single limit), Automobile Liability ($1,000,000), and Workers' Compensation & Employer's Liability ($1,000,000), and vendors are responsible for all spill cleanup costs and disposal at the delivery facility.

The solicitation does not specify any set-aside designations or restrictions on the types of organizations that can respond, and no incumbent vendors or current contractors are listed. Pricing shall be structured as a markup or discount applied to the daily OPIS (Oil Price Information Service) contract average price at the time of loading, with freight costs to Jackson, Georgia included in the bid unit price; all applicable federal and state taxes and fees shall be itemized separately on invoices but excluded from the bid price. Butts County is exempt from federal excise tax and Georgia sales tax. Award will be made to the lowest responsive, responsible bidder, with the County reserving the right to reject any or all bids and negotiate terms with selected bidders. The County also reserves the right to purchase from alternate sources if the contractor fails to provide commodities as ordered. No specific budget range or award value is provided in the solicitation documents.