ITB 25-0022 Stage Improvements

Invitation to Bid 25-0022 is a general contracting procurement issued by Beaverton School District 48J in Washington County and Barlow City, Oregon, for stage improvements at two middle schools: Meadow Park Middle School (14100 SW Downing Street) and Mountain View Middle School (17500 SW Farmington Road). The scope of work encompasses comprehensive upgrades to theatrical stages, including replacement of production lighting systems with LED fixtures, audiovisual systems and projectors, control systems, screens, and rigging infrastructure at both facilities. The project requires all labor, tools, materials, electrical work, theatrical lighting, audio-visual infrastructure, and production rigging system installations in compliance with 2021 Oregon Energy Efficiency and Electrical Specialty Codes, 2022 Oregon Structural Specialty Code, 2021 International Fire Code, and local City of Beaverton requirements. Key deliverables include submittal schedules, critical path construction schedules, progress reports, as-built documentation, designated project manager and superintendent, and coordination with the Owner and Architect. Qualified contractors must be registered with the Oregon Construction Contractors Board, comply with Oregon prevailing wage laws (ORS 279C.800 to 279C.870), provide performance and payment bonds equal to 100% of the contract sum with surety companies approved by the U.S. Treasury Department, and maintain insurance coverage including $1,000,000 Commercial General Liability, $1,000,000 auto liability, and $5,000,000 umbrella coverage. A non-mandatory pre-bid conference is scheduled for March 12, 2026 at 2:00 PM Pacific Time at Meadow Park Middle School, with bids due April 14, 2026 at 2:00 PM Pacific Time through oregonbuys.gov. The anticipated Notice of Intent to Award is April 16, 2026, with contract execution anticipated by May 13, 2026, work commencement on or about June 15, 2026, substantial completion required by August 14, 2026, and final completion by September 18, 2026. Liquidated damages of $500 per day apply for delays beyond the substantial completion date.

The District aspires to a 15% Disadvantaged, Minority, Women, Emerging, Service-Disabled Veterans, and Socially or Economically Disadvantaged Business Enterprise (DMWESBSDVBE) content goal by contract value. The procurement requires submission of First-Tier Subcontractor Disclosure Forms either with the bid or by email no later than April 14, 2026 at 4:00 PM Pacific Time, and all contractors and subcontractors must undergo background checks conducted by the District's Public Safety Department with fingerprinting through Fieldprint, Inc., prior to site access. The District has implemented Trimble (e-Builder) Project Management software that all prime project team members must utilize for project coordination and documentation. Electrical load metering will occur over 30 days with a 25-percent safety factor applied, with a $50,000 allowance included for potential electrical distribution system upgrades pending metering results. Bids require 5% bid security and 5% retainage, with monthly progress payments due within thirty days of application submission in compliance with the Oregon Prompt Payment Act. While no specific budget range is disclosed in the procurement documents, the project involves comprehensive theatrical and electrical system replacements at two school facilities with an estimated nine-week timeline during summer 2026 break, suggesting a substantial contract value.