25-0022 NOI Signed.pdf

This is a Notice of Intent to Award issued by Beaverton School District 48J in Oregon for ITB 25-0022 Stage Improvements. The procurement seeks a general contractor to provide comprehensive stage upgrades at two middle schools: Meadow Park Middle School and Mountain View Middle School. The scope includes replacement of production lighting systems with LED fixtures, audiovisual systems and projectors, control systems, screens, and rigging infrastructure at both facilities. A non-mandatory pre-bid conference was held on March 12, 2026 at 2:00 PM Pacific Time at Meadow Park Middle School. Bids were due on April 14, 2026 at 2:00 PM Pacific Time through oregonbuys.gov. The Notice of Intent to Award is dated April 15, 2026, with the contract to be executed not sooner than seven days after this notice. The successful bidder, Hollywood Lights, Inc., is not authorized to proceed with work until the contract is fully executed and signed by the District. Work commencement is anticipated on or about June 15, 2026, with substantial completion required by August 14, 2026, and final completion by September 18, 2026.

Contractors must be registered with the Oregon Construction Contractors Board and comply with Oregon prevailing wage laws. Performance and payment bonds equal to 100% of the contract sum are required from surety companies approved by the U.S. Treasury Department. Insurance requirements include $1,000,000 Commercial General Liability, $1,000,000 auto liability, and $5,000,000 umbrella coverage. Bid security and retainage are each set at 5%, with monthly progress payments due within thirty days of application submission in compliance with the Oregon Prompt Payment Act. The District aspires to a 15% Disadvantaged, Minority, Women, Emerging, Service-Disabled Veterans, and Socially or Economically Disadvantaged Business Enterprise content goal. Liquidated damages of $500 per day apply for delays beyond the substantial completion date. A $50,000 allowance is included for potential electrical distribution system upgrades pending metering results. All contractors and subcontractors must undergo background checks and fingerprinting through Fieldprint, Inc., prior to site access. The District will utilize Trimble (e-Builder) Project Management software for project coordination and documentation.