Pre-Bid Conference Attendance Summary

This is a Pre-Bid Conference Attendance document for Invitation to Bid 25-0022, issued by Beaverton School District 48J in Washington County and Barlow City, Oregon. The procurement seeks a general contractor to provide comprehensive stage improvements at two middle schools: Meadow Park Middle School (14100 SW Downing Street) and Mountain View Middle School (17500 SW Farmington Road). The scope of work includes replacement of production lighting systems with LED fixtures, audiovisual systems and projectors, control systems, screens, and rigging infrastructure at both facilities. A non-mandatory pre-bid conference was held on March 12, 2026 at 2:00 PM Pacific Time at Meadow Park Middle School. Bids are due April 14, 2026 at 2:00 PM Pacific Time through oregonbuys.gov, with a Notice of Intent to Award anticipated on April 16, 2026 and contract execution by May 13, 2026. Work is scheduled to commence on or about June 15, 2026, with substantial completion required by August 14, 2026 and final completion by September 18, 2026.

Qualified contractors must be registered with the Oregon Construction Contractors Board and comply with Oregon prevailing wage laws. Performance and payment bonds equal to 100% of the contract sum are required, along with insurance coverage including $1,000,000 Commercial General Liability, $1,000,000 auto liability, and $5,000,000 umbrella coverage. The District aspires to a 15% Disadvantaged, Minority, Women, Emerging, Service-Disabled Veterans, and Socially or Economically Disadvantaged Business Enterprise (DMWESBSDVEBE) content goal by contract value. Bids require 5% bid security and 5% retainage, with monthly progress payments due within thirty days of application submission in compliance with the Oregon Prompt Payment Act. Liquidated damages of $500 per day apply for delays beyond the substantial completion date. First-Tier Subcontractor Disclosure Forms must be submitted either with the bid or by email no later than April 14, 2026 at 4:00 PM Pacific Time. All contractors and subcontractors must undergo background checks and fingerprinting through Fieldprint, Inc., prior to site access. The District requires all project team members to utilize Trimble (e-Builder) Project Management software for project coordination and documentation.