ITB 2027-0400-0059- Printing and Mailing Services

The Alaska Department of Revenue, Permanent Fund Dividend Division is requesting bids for weekly, monthly, and annual printing and mailing services under ITB 2027-0400-0059, with bids due September 17, 2026 at 3:00 p.m. prevailing Alaska Time. An Alaska Bidder Preference of 5% and Alaska Veteran Preference of 5% (not to exceed $5,000) apply to responsive bidders meeting specific criteria.

Bidders must demonstrate a minimum of five years' experience providing printing and mailing services and completion of at least three bulk printing and mailing projects of 100,000 pieces or more. The scope includes weekly letter runs occurring every Tuesday (except the first week of January) with USPS delivery required by the following Friday; monthly dividend distribution letters on a defined schedule; annual IRS Form 1099-MISC mailings (estimated 224,462 pieces annually); annual TIN letters (estimated 3,352 pieces annually); and annual Prenote letters (estimated 1,860 pieces annually). All materials require single-color black duplex printing on white stock with USPS presort, CASS certification, NCOA certification, and delivery. Envelopes must conform to specified formats (#9 insert, #10 window, and variations shown in Attachment D). Pin feed paper processing must comply with detailed benchmark stripe documentation with precise positioning and line-control protocols. The contractor must certify that all services will be performed in the United States.

The estimated contract budget is $344,900, and all bids exceeding this amount will be deemed non-responsive. The contract term is firm fixed-price for two years (November 10, 2026 through November 9, 2028) with three optional one-year renewal periods. Payment is made within 30 days of invoice receipt or service delivery; the state prefers Electronic Funds Transfer. The contractor must maintain Workers' Compensation Insurance; Commercial General Liability Insurance with $300,000 minimum coverage; and Commercial Automobile Liability Insurance with $300,000 minimum coverage. Award will be made to the lowest responsive and responsible bidder. The estimated contract award date is November 10, 2026.