Attachment B- Pin Feed Paper Mailroom Benchmark Stripe Documentation.pdf
PDF 125 KB Posted
- Solicitation number
- 2027-0400-0059
- Issued by
- Anchorage Municipality, Alaska
About this file
This is a technical specification document for the State of Alaska Department of Revenue, Permanent Fund Dividend Division's Printing and Mailing Services Invitation to Bid (ITB 2027-0400-0059). The document provides detailed benchmarking stripe documentation for pin feed paper processing through mailroom equipment that accommodates up to four pages plus one insert per envelope. The ITB solicits quotations from qualified vendors to provide weekly, monthly, and annual printing and mailing services. Bids must be received no later than 3:00 p.m. prevailing Alaska Time on Friday, September 17, 2026, at which time they will be publicly opened. Late bids or amendments will be deemed non-responsive and will not be accepted for evaluation.
The specification establishes precise stripe marking protocols for mailroom automation, requiring Line 1 and Line 5 to print on all pages, Line 2 to print only on new address or new envelope situations, and Lines 3 and 4 to print according to a bit counter control system cycling through values one through three. Benchmark stripes must begin between 212 and 214 millimeters from the bottom edge of documents, though the exact spacing between individual benchmarks is not specified in the provided documentation. The document does not address pricing terms, set-asides, or other salient contract factors. Inquiries regarding the bid should be directed to Kristie Ely, Procurement Officer, at kristie.ely@alaska.gov or 907-465-2313.
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Text version
Pin Feed Paper Mailroom Benchmark Stripe Documentation
The following documentation attempts to explain the logic behind the five lines of benchmarks on documents printed to the pin feed printer (i.e. warrants, direct deposit advices, etc).
The mailroom equipment allows up to four pages plus one insert to be stuffed in a single envelope. This logic should be used for any processing that goes through the mailroom that requires stuffing of multiple documents per envelope:
• Line 1 is always printed.
• Line 2 is printed for new address and/or new envelope.
• Lines 3 and 4 are printed by the control of a bit counter:
o If bit counter = 1 (bit 01) line 4 is printed.
o If bit counter = 2 (bit 10) line 3 is printed.
o If bit counter = 3 (bit 11) lines 3 and 4 are printed.
• Line 5 is always printed.
The bit counter is simply a counter that is incremented by one then is reset to one after the bit counter reaches a count of three. It has no bearing on the number of pages in an envelope but is only used for the operational mechanics of the mailroom equipment.
Example: For a group of four pages to go in a single envelope the striping would be:
Page 1 Page 2 Page 3 Page 4
Line 1 X X X X
Line 2 X
Line 3 X X
Line 4 X X X
Line 5 X X X X
Bit Count 1 2 3 1
• Line one is printed on all pages.
• Line two (new envelope) is printed on the first page only.
• Line four (bit counter = 1) is printed on the first and fourth pages.
• Line three (bit counter = 2) is printed on the second page.
• Lines three and four (bit counter = 3) are printed on third page.
• Line five is printed on all pages.
Benchmarks must begin between 212 and 214 mm from the bottom edge of the document for any accumulation of documents. Benchmarks must be (unknown) mm apart from each other.
File details come from the government source that posted it. Updated .