ITB 20242016 Armored Car Services REISSUED

The City of Eugene, Oregon, through Invitation to Bid (ITB) 20242016, is procuring armored car services for various municipal locations within Lane County. The primary scope involves secure pickup of deposit bags from multiple city facilities, including the Eugene Police Department, library branches, community centers, and pools, with transportation and delivery to a designated cash vault. Bidders must demonstrate at least two years of professional experience in armored car services and provide a $1,000,000 Employee Dishonesty Bond. The City seeks a contractor capable of executing 1-5 pickups per week across different locations, with additional provisions for special deliveries and inter-office deposit transfers. The bid submission deadline is August 31, 2023, at 2:30 PM, with the intent to award an initial one-year contract that can be renewed for up to four additional one-year terms, potentially extending the contract to a total of five years. Award criteria include responsiveness, contractor responsibility, and the lowest total monthly price, with the City reserving the right to award multiple contracts if a single vendor cannot fulfill the entire service scope.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged business enterprises. Pacific Armored, Inc. was the sole bidder and has been identified as the intended contract recipient, with a total monthly bid of $3,684.83. The City has incorporated sustainability requirements for the contractor, including waste reduction, vehicle idling reduction, and use of environmentally preferable products. Contractors must comply with social equity guidelines and provide pricing exclusive of sales, purchaser, or consumer taxes. The contract includes provisions for potential integration with existing municipal financial systems and requires flexibility in service delivery across various city locations. While the exact total contract value is not explicitly stated, the monthly bid suggests an annual expenditure of approximately $44,217, with potential total contract value over five years reaching around $221,085, depending on renewal terms and potential price adjustments.