ITB-0009-25, Purchase and Installation of Gazebo's at Salem Park and Fairington Park

The City of Stonecrest, Georgia, located in DeKalb County, is seeking qualified contractors for Invitation to Bid (ITB-0009-25) to purchase and install two identical gazebos at Salem Park and Fairington Park. The project requires constructing 20-foot by 24-foot wooden gazebos with metal standing seam green roofs, reinforced concrete flooring, and specific electrical components including ceiling fans, outlets, and lightning protection. Bidders must possess a General Contractors License, Certified General Electrician License, and current business license, with a requirement to demonstrate at least three similar gazebo installation projects completed in Georgia within the past five years. The bid is due on September 9, 2025, at 3:00 P.M., with a project completion timeline of 180 days from the Notice to Proceed. Evaluation will focus on responsiveness, contractor qualifications, and lowest total project cost, with comprehensive insurance requirements including $1,000,000 Commercial General Liability coverage. Contractors must submit detailed documentation including bid bonds, performance and payment bonds, and proof of insurability.

The solicitation includes provisions for small business and local business participation, with specific forms for vendors to declare their intent as a Small Business Enterprise (SBE) or Local Business. Disadvantaged business enterprises are encouraged to participate, though no strict set-aside percentages are specified in the documents. The project is fully funded by the City of Stonecrest, with a 10% payment retainage policy and a requirement for a maintenance bond equal to one-third of the contract price. While no incumbent vendors are identified, the bid documents indicate a comprehensive approach to vendor selection that emphasizes local economic participation and competitive bidding. The project budget and specific award value are not explicitly stated, but bidders are required to provide detailed unit pricing for gazebo purchase, installation, engineering, and concrete sidewalk construction on the official Bid Cost Proposal form. Vendors must submit prices in dollars and cents and bid on all listed items to be considered responsive, with bid prices remaining valid for 120 days after the bid opening.