Irrigation Parts Catalog and Routine Maintenance Services - COOP

Bergen County, New Jersey is seeking a cooperative purchasing contract for irrigation parts and routine maintenance services through solicitation BC-BID-26-11. The 24-month contract will provide comprehensive irrigation system support for county agencies, particularly the Bergen County Department of Parks. Vendors must supply a catalog of irrigation parts including Toro heads, PVC pipes, fittings, and related supplies, along with routine maintenance services such as adjustment and repair of irrigation heads, controllers, pumps, valves, and communication equipment. Qualified bidders must be official distributors with the ability to offer percentage discounts from manufacturer catalog prices, provide detailed pricing information, and submit labor rates for standard business hours (8:00 a.m. through 5:00 p.m., Monday through Friday). The bid is due on February 5, 2026, with contract commencement upon award, and vendors are required to provide detailed vendor contact information, catalog pricing, and percentage discount structures. Vendors may submit multiple catalogs and are permitted one pricing update per 12-month period, with ten working days' notice required for any price increases.

The procurement is open to all qualified vendors who can meet New Jersey's strict compliance requirements, including mandatory affirmative action language, Iran and Russia-Belarus investment disclosure forms, and prevailing wage regulations. Vendors must complete several mandatory forms, including an Ownership Disclosure Statement, Vendor Opt-In Form, and Electronic Signature Implementation Agreement. The contract includes a one percent administrative fee on quarterly purchases, payable to Bergen County, and is available to over 270 members across municipalities, educational institutions, and public entities through the New Jersey Cooperative Purchasing Alliance. While no specific set-aside designations are explicitly mentioned, vendors must comply with equal employment opportunity and affirmative action requirements. The contract does not guarantee minimum purchases, and there are no minimum order quantities or shipping charges. Vendors must maintain comprehensive general liability insurance of $1,000,000 and workers' compensation insurance of $500,000, with the County named as an additional insured.