11-26-11 Bid Scope-Specifications - Irrigation-Parts and Service.pdf
PDF 198 KB Posted
- Solicitation number
- BC-BID-26-11
- Issued by
- Bergen County, New Jersey
About this file
This is a bid scope and specifications document for Bergen County, New Jersey, regarding a 24-month contract for irrigation parts and routine maintenance services. The County seeks to establish multiple contracts with various vendors to meet the diverse needs of county using agencies, particularly the Bergen County Department of Parks. The contract covers irrigation repair parts including Toro heads and repair parts, PVC pipes and fittings, as well as services such as adjustment and repair of irrigation heads, controllers, computer central controls, wiring and communication equipment, valves, and pumps. Labor rates apply for standard business hours of 8:00 a.m. through 5:00 p.m., Monday through Friday, and include travel time and all associated costs except for parts themselves.
Vendors must be official distributors for any catalog submitted and must provide documentation of distributorship rights; catalogs from third-party distributors are not acceptable. Pricing shall be presented as a percentage decrease from the lowest price listed in the catalog, with any exceptions clearly identified. The percentage discount offered at bid submission shall remain fixed for the entire 24-month contract term, though vendors may honor newly published manufacturer catalogs reflecting price increases. Vendors must provide ten working days' notice prior to any price increases, with no retroactive pricing changes permitted. The County does not guarantee minimum purchases and imposes no minimum order quantities or shipping charges. Vendors are permitted to submit multiple catalogs with different discount percentages and may update pricing information through vendor or manufacturer web pages, limited to one update per 12-month period. Hard copies of catalogs must be provided at no cost to the County upon request.
View the file
Other files
Show all 14
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
BC-BID-26-11: IRRIGATION PARTS CATALOG AND ROUTINE
MAINTENANCE SERVICES
The County of Bergen desires to establish a twenty-four (24) month Parts and Routine Maintenance Catalog Bid for the provision of goods and/or services described elsewhere herein.
The County has determined that multiple contracts are in the best interest of the County, since it is anticipated that no single vendor can meet the various needs, in type and quantity, of the using agencies. The County does not guarantee a minimum purchase with any single vendor or an amount under the contract.
The vendor must be an official distributor for any catalog offered. Documentation of this fact must accompany each catalog. The county will not accept a catalog where the distributorship rights to that catalog are those of a third party.
The vendor must provide service when needed, if a third party is required for service the County has the right to contract third party for repairs outside of this Coop bid.
Catalogs must clearly identify the product name, specifications, packaging information, etc.
Prices must be listed in each catalog or in an accompanying price list, and the term “catalog” used herein includes the price list, if one is used.
The Prices(s) offered shall be in the form of a percentage decrease from the lowest price listed in the catalog. Any exceptions to the stated percentage decrease must be clearly listed with the bid submittal.
Vendor price increases, as reflected in a newly published catalog shall be honored. Vendors are permitted to submit price sheets or refer to vendor/manufacturer web pages. If vendor is submitting a price page pricing may only be updated once within a 12-month period. However, the percentage discount offered in the bid submittal shall not change over the life of the contract (24 months).
Vendor shall notify and supply the County of Bergen with the any new any price changes at least ten (10) working days prior to the increase price(s) becoming effective. No increase shall be retroactive. The vendor shall honor prices on orders placed prior to the County’s receipt of revised price(s). Vendor shall supply hard copy of pricing/catalogs if requested at no cost to the County.
Various Bergen County using agencies may order materials covered by the contract directly from the vendor, when and as required. These orders shall be covered by the issuance of a requisition number or County Purchase Order.
There shall be no minimum orders and no shipping charges. The vendor will be paid the catalog price, less discount, for each item purchased.
BC-BID-26-11 CATALOG BID – IRRIGATION REPAIR PARTS AND SERVICE
COMMODITY: Irrigation Repair Parts and Service for the golf course irrigation systems. Parts include but are not limited to Toro heads and repair parts, PVC pipes and fittings. Services include but are not limited to adjustment and repair of heads, LTC Plus and Vari-time controllers, computer central controls, wiring and communication equipment, valves, pumps and pump calibration.
USING AGENCY: Bergen County Department of Parks
ADDITIONAL SPECIFICATIONS:
1. Labor rates are for 8:00 a.m. through 5:00 p.m., Monday through Friday, and include travel time and all other costs except parts.
Questions by prospective bidders concerning this bid may be addressed to Mary Catherine Rosen, Buyer, via the bid portal only. Buyers are authorized to only direct the attention of perspective bidders to various portions of the bid so that they may read and interpret each portion for themselves. No employee of the County of Bergen is authorized to give interpretations of any portion of the bid or to give information as to the requirements of the bid in addition to that contained in the bid.
Interpretation of the bid or addendum information as to its requirements, when necessary, shall be communicated only by written addendum issued over the name for the County’s Purchasing Agent, which addendum shall be considered part of the bid proposal.
ADDITIONAL CATALOGS ACCEPTED:
Vendors are permitted to over additional catalogs with discount percentages in addition to the ones requested. Please utilize the OPTIONAL Catalog Discount page accordingly.
Acknowledgment of Bid Scope-Specifications
Vendor Name: _________________________________________
Authorized Signature: ___________________________________
Date: _________________
File details come from the government source that posted it. Updated .