Invitation for Bids - Dump Truck for the Public Works Department

The Town of Strasburg, Virginia is soliciting sealed bids for the purchase and delivery of one (1) 2025-2026 dump truck with a GVWR of 25,999 pounds for the Public Works Department. The vehicle must comply with comprehensive specifications including a 6.7L diesel engine rated at 300 HP or equivalent, an Allison 2500 RDS automatic transmission, air brakes, a 50-gallon minimum fuel tank, an engine block heater, and a 10-foot dump body equipped with a 20-ton lift cylinder minimum, electric tarp system, dual-cylinder pneumatic gate release, and amber strobe lighting with roof light bar. The dump body interior dimensions must be 29 inches in height, 86.50 inches in width, and 121 inches in length. Sealed bids are due by 2:00 PM on May 15, 2026, and may be submitted electronically through eVA or delivered in person to Strasburg Town Hall, 174 East King Street, Strasburg, Virginia 22657, with public bid opening and reading to follow immediately. Prospective bidders must submit technical questions to Ray Heishman, Superintendent of Public Works, no later than five (5) days prior to the bid opening at (540) 465-3025 or rheishman@strasburgva.com. The successful bidder must deliver the vehicle within 60 calendar days of purchase order issuance to 448 Borden Mowery Drive, Strasburg, Virginia 22657, FOB Destination, with all transportation, freight, and delivery costs included in the quoted price. Award will be made to the lowest responsive and responsible bidder meeting all specifications and determined to be in the best interest of the Town, subject to available funding and required approvals.

No specific set-aside designations or restrictions limiting response to particular organization types are noted in this solicitation. Bidders must provide complete descriptive literature, catalog cuts, and detailed specifications with their bids; failure to provide such documentation may result in the bid being deemed nonresponsive. Bidders must demonstrate qualification and responsibility by providing financial references, proof of dealership authorization, warranty support capability, and delivery history upon request. All quoted prices must be FOB Destination with no separate shipping line item permitted, and payment will be made within 30 days of receipt of a valid invoice and vehicle acceptance via Automated Clearing House (ACH). Prior to payment processing, bidders must submit an IRS Form W-9 and the Town of Strasburg Vendor ACH Authorization Form; the Town is exempt from state and local sales taxes. Any bid submitted in response to this solicitation remains valid for 90 days following the bid opening date. No specific budget range or award value is disclosed in the available procurement documents.