Inventory-Wire-Lumen Reports - FY26 1st QTR

The City of Ocala, Florida, through its Ocala Utility Services department, is soliciting sealed electronic bids for the procurement of electrical cable and wire inventory under ITB# ELE/260595. This invitation to bid encompasses seven line items totaling approximately 298,500 feet of electrical materials, including duplex aluminum overhead service cable, aluminum underground residential distribution (URD) cable, and copper covered tap wire, with quantities ranging from 1,500 feet to 180,000 feet per item. All materials must be new, current model items manufactured in the United States in compliance with the Buy American Act, and delivery is required to Ocala, Florida on an F.O.B. Destination basis with freight prepaid. Bids must be submitted electronically through the AURSI online bidding system no later than 2:00 P.M. on March 30, 2026, with award expected within 60 days of bid opening. Mandatory submittal requirements include a Bid Response Form, Affidavit of Compliance, Drug Free Workplace Certificate, references, E-Verify Form compliance, and Material Safety Data Sheets if applicable. Award criteria emphasize lowest bid meeting specifications, delivery dates, warranty, past experience, and Drug Free Workplace Program compliance, with pricing required to be firm and include all services and standard commercial packaging under net 30 day payment terms unless prompt payment discounts are offered.

The procurement includes local vendor preference for qualifying businesses, though no specific set-asides for disadvantaged enterprises or minority-owned businesses are explicitly mentioned in the solicitation. No incumbent vendors or current contractors are identified in the bid documents, and all supporting documentation must be submitted via email to Mary Ann St. Laurent at mstlaurent@ocalafl.org alongside the electronic bid submission. The bid period is established for 90 days unless the City extends it to one year with an optional one-year renewal period. No specific budget range or award value is disclosed in the solicitation; pricing shall be determined based on the lowest responsive bid meeting all specifications and requirements. Vendors should note that the City of Ocala does not pay federal excise or sales taxes on direct purchases, and all invoices must include the purchase order number and vendor Federal Employer Identification Number.