Intent to Single Source - Neighborly Software, Online Grant Management Software and Cloud Hosting Services

The City of Tampa's Community Redevelopment Agency (CRA) is pursuing a single-source procurement for Neighborly Software's online grant management software and cloud hosting services under contract number 25-X-00950. The procurement is specifically targeting a comprehensive software solution designed to manage multiple grant programs, including Commercial Exterior, Commercial Interior, Pre-Development, and Special Project grants. The software will provide automated enrollment and qualification processes, online grant reimbursement administration, contractor and recipient portals for document uploads and payment requests, mobile field monitoring capabilities, and consolidated grant tracking across redevelopment areas. The procurement is being managed by Procurement Analyst Kristie Maciejewski, located at 2555 E Hanna Avenue in Tampa, Florida, with a posted date of March 24, 2025, and a due date of March 27, 2025. Extensive insurance requirements are a critical component of the procurement, including Commercial General Liability, Automobile Liability, Worker's Compensation, and Cyber Liability Insurance, which vendors must demonstrate compliance with during the response process.

The opportunity appears to be a non-competitive, sole-source procurement specifically targeting Neighborly Software, with no explicit set-aside designations or restrictions for disadvantaged enterprises mentioned. The current incumbent environment involves multiple Microsoft programs with limited grant management capabilities, which Neighborly Software aims to replace with a unified, cloud-hosted platform. The vendor asserts that 80% of their public sector contracts have been limited bid or sole-sourced, and they claim no other hosted software can address the Tampa CRA's comprehensive grant management needs. While specific award values or budget ranges are not explicitly detailed in the documents, the procurement focuses on replacing existing fragmented systems with a comprehensive, integrated software solution. The vendor response requirements include confirming the ability to provide requested services and documentation proving authorized vendor status, with a strong emphasis on comprehensive insurance coverage and technical capabilities.