Intent to Single Source- KMC Controls, Energy Management Systems (EMS)

The City of Tampa, Florida, through its Facility Management division, issued an Intent to Single Source procurement on April 13, 2026, with a deadline of April 16, 2026, for HVAC Energy Management System (EMS) and Building Automation System services from KMC Controls. The procurement encompasses software and hardware installation, component service, and programming and commissioning of sequences of control to support the city's facility management operations. The successful vendor must be an authorized manufacturer's distributor or dealer capable of providing the quoted KMC Controls products along with warranty service, maintenance, and repairs as specified by the city. Key objectives include consolidating software licensing and reducing parts inventory for maintenance and repair of control systems across multiple municipal departments. Required qualifications include authorization from KMC Controls as an official vendor and demonstrated capability to deliver EMS solutions that integrate with existing municipal infrastructure. The intent to single source is justified based on the city's existing KMC Controls Energy Management Systems installations at various municipal facilities and the specialized expertise required for proper implementation and ongoing support of these systems.

The city has not published specific set-aside designations, restrictions on organizational types, or disadvantaged enterprise requirements in the available documentation. KMC Controls is identified as the incumbent vendor, with existing Energy Management Systems already installed and operational at multiple City of Tampa municipal facilities where they monitor environmental conditions and control equipment such as air conditioning units, boilers, pumps, valves, exhaust systems, and lighting. This established infrastructure necessitates vendor selection based on technical compatibility and continuity of service rather than competitive bidding. The procurement documents do not specify project quantities, pricing terms, contract term length, funding details, or anticipated award values. Prospective vendors must provide documentation confirming their authorization status as a KMC Controls distributor or dealer and their capability to deliver the full scope of services including installation, programming, commissioning, maintenance, and component repairs.