Integrated Employee Badge Management Solution

The Cherokee County School District (CCSD) in Cherokee County, Georgia is soliciting proposals for an Integrated Employee Badge Management Solution (RFP EB-2026) through the Euna Procurement Message Center with a deadline of March 26, 2026 at 9:00 a.m., with questions due by March 19, 2026 at 2:00 p.m. The procurement encompasses a comprehensive, district-wide card access badge system requiring the production of approximately 14,800 badges (13,800 active credentials plus 1,000 stock cards) with associated services including badge printing, credentialing, system compatibility verification, reader flashing for approximately 900 existing MT15 card readers, and final delivery of all badges by June 30, 2026. Deliverables must include eight different badge template designs, integration with the district's existing DNA Fusion identity management software and Mercury door control boards, support for MIFARE Classic and MIFARE EV1 smart card technology, and compatibility with multiple operational systems including Kronos timeclocks, copier systems, school lunch programs, and transportation software. Required qualifications include submission of a minimum of five business references comparable to the scope of work, current Certificate of Insurance with comprehensive general liability coverage ($1,000,000 per occurrence/$2,000,000 aggregate), Cyber Liability/Data Breach Insurance ($3,000,000 per occurrence and aggregate), and Employee Fidelity Insurance ($250,000 per employee). Proposals are evaluated on a weighted scale of 40 points for Scope of Work, 30 points for Service and Response Time, 20 points for Price, and 10 points for References, with vendor presentations and Proof of Concept evaluations scheduled for April 2026. Vendor compliance requirements include certification of non-collusion bidding, debarment and suspension certification, Georgia Security and Immigration Compliance Act compliance with E-Verify registration, background checks, drug-free workplace policies, and adherence to CCSD guidelines for non-employees with limited student access.

No set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondent types are identified in the solicitation materials. The incumbent contractor or existing badge management vendor is not identified in the available documentation. The existing infrastructure includes the district's DNA Fusion identity management system and Mercury board infrastructure, which will not be replaced but must be compatible with the proposed solution; if the vendor's solution is incompatible with these systems, vendors must provide full pricing for data migration from the existing platform. The solicitation does not specify a budget range or award value; however, all costs including assembly, installation, shipping, delivery, handling, environmental fees, and fuel surcharges must be included in firm pricing for the contract term. Vendors may propose optional services including Bluetooth-enabled credentials, mobile credential options, additional software licenses, full system migration services, and purchase of the DTC 4500E badge printer used for initial production. Award notifications will be sent to all proposers within 30 days of proposal receipt, with contract effectiveness from the award date through project completion by June 20, 2026.