Insurance Worksite Products

The Santa Rosa County School Board in Milton, Florida, is seeking proposals through RFP 23-06-WP for comprehensive Insurance Worksite Products, specifically targeting Cancer, Critical Illness, Hospital Indemnity, Accident, Long-Term and Short-Term Disability insurance offerings for district employees. The initial contract period spans 24 months from January 1, 2024, through December 31, 2025, with options to renew for three additional one-year periods. A pre-proposal conference is scheduled for April 18, 2023, with both in-person and virtual attendance options, and proposals are due by May 12, 2023, at 3:00 PM CT, with a public review at 3:15 PM CT. The evaluation will utilize a weighted scoring system: Compliance (Pass/Fail), Technical Experience (20%), Technical Performance (30%), and Pricing/Warranty (50%). Proposers must submit comprehensive documentation, including sample contracts, communication materials, and references from similar groups served, with detailed administrative service requirements such as claims processing, electronic enrollment capabilities, customer service, and reporting. The school board emphasizes compliance with Florida and federal statutes, confidentiality of employee data, and the ability to provide a smooth transition of services.

The RFP does not explicitly indicate specific set-aside designations or restrictions on respondent types, though standard compliance documents like E-Verify requirements and Drug Free Workplace certifications are mandatory. Current insurance services are primarily provided by UnitedHealthcare, with existing infrastructure including the Optavise benefits administration system and integration with the State of Florida retirement system (MyFRS.com). The district requires all voluntary benefits to remain payroll deducted on a group platform and has specified commission rates for different insurance products: Dental (5%), Vision (10%), STD (15%), Accident (15%), Critical Illness (15%), Hospital Indemnity (15%), and a standard commission on Long-Term Disability. Based on historical claims data from various insurance experience reports, the annual premium volumes suggest a potential contract value ranging between $1.5 million to $2 million, with specific product lines showing consistent enrollment and premium collections. The school board reserves the right to reject any or all proposals, and funding is subject to the availability of appropriated funds.