Inspect, Clean and Repair Fountains-City Wide

The City of Sanford, Florida, located in Seminole County, issued Invitation for Bid (IFB) 24/25-13 for comprehensive fountain maintenance services across multiple city locations, including Coastline Park, James Dunn Park, Lake Corolla at Ft. Mellon Park, Touchy Park, and Magnolia Square. The procurement seeks a qualified contractor to provide inspection, cleaning, and repair services for pedestal fountains, floating lake fountains, and aeration equipment with the primary objective of extending system life and preventing costly repairs. Specific service requirements include quarterly floating fountain service, semi-annual aeration service, and monthly pedestal fountain maintenance, encompassing tasks such as pump intake screen cleaning, light and lens polishing, float cleaning, water chemistry monitoring, and bulb replacement. The bid was due on December 31, 2024, at 2:00 P.M. local time, with a contract term of one year and potential for four additional one-year renewals, not to exceed a total of five years. Bid evaluation criteria focused on selecting the lowest responsive and responsible bid that best meets the city's specifications and needs. Bidders were required to submit a 5% bid bond or alternative security and provide comprehensive insurance coverage, including workers' compensation, general liability, automobile liability, and professional liability.

The solicitation did not specify specific set-aside designations or restrictions for disadvantaged enterprises. Florida Water Features, Inc. was the sole bidder and was subsequently awarded the contract, with a total bid price of $1,705.02 and a subsequent purchase order (PO #041179) valued at $10,250.20. The contract covers maintenance services from September 30, 2025, to September 30, 2025, with potential extensions up to five years. The vendor is required to maintain specific insurance coverages and comply with city purchasing policies, public records requirements, and Florida statutes. The purchase order includes provisions for "Most Favored Nation/Customer" pricing and requires the contractor to perform work according to issued work/purchase orders. No specific incumbent vendor information was provided in the documents, and no explicit integration requirements with existing infrastructure or technology were noted. The procurement process followed the City of Sanford's standard competitive bidding procedures, with the award subject to final departmental approval and the city's reserved right to reject all bids or re-solicit at a later time.