IFTA Decals

State of North Dakota Procurement Office is soliciting bids on behalf of the North Dakota Department of Transportation for printing IFTA decals under IFB SRC000480, with electronic bids due November 6, 2026 at 1:00 p.m. through NDBuys. A North Dakota printing preference under N.D.C.C. 46-02-15 applies, though out-of-state bids are accepted; in case of tied bids, preference goes first to North Dakota vendors, then to approved vendors on the State Supplier List.

The solicitation covers 21,500 decal sets across four line items: 18,000, 2,000, 1,000, and 500 sets. Each set is two identical 3-inch-by-3-inch decals on a continuous backing sheet, serial-numbered consecutively in black ink and packed in cartons of 1,000. Decals must follow IFTA-issued specifications, with a background color that rotates annually on a ten-year cycle. The specified material is 3M Validation Security Sheeting Reflective Film Series 5470 or an equivalent. Bidders proposing equivalent material must submit Material Safety Data Sheets, product specification sheets, and material samples demonstrating equivalency. Bidders must also submit representative samples in one of the specified colors at no cost to the state by the bid deadline.

Attachment A requires that all artwork, plate-making, printing, numbering, coating, die-cutting, slitting, and packaging be performed on the bidder's premises, with no subcontracting permitted, confirmed by notarized letters. Vendors must also provide a performance bond, a detailed production equipment list, ten numbered samples from prior work, references from five prior users of similar complexity and quantity, and a plant security plan. The successful bidder must designate an account representative who travels to the agency at no additional expense for coordination, proofs review, and testing.

Delivery is required within 45 days of order receipt to the department in Bismarck, F.O.B. destination with freight included in the bid price. The contract period runs January 1, 2027 through December 31, 2027, with one additional 12-month option and up to two additional one-year renewals upon mutual written agreement. Pricing is firm-fixed for the first 180 days, after which price adjustments may be requested with supporting documentation. Payment is typically made within 30 days of delivery and invoice receipt. Bidders must provide both unit prices per set and total prices for each line item. Award is made on an all-or-none basis to the lowest-priced responsible bidder meeting all specifications and requirements. Steve Lippert is the designated procurement officer.