IFB159104 Mowing & Snow Removal Lynchburg District Office

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) #159104 for mowing and snow removal services at the Lynchburg District Office Complex, located in Campbell County. The procurement seeks a qualified contractor to provide comprehensive landscape maintenance services covering approximately 7.33 acres, including grass mowing, vegetation trimming, litter and debris removal, shrubbery pruning, and snow/ice removal on an as-requested basis. Contractors must furnish all necessary labor, equipment, supervision, supplies, fuel, materials, tools, and incidentals to complete the required services. The mandatory pre-bid conference is scheduled for September 5, 2024, at 10:00 AM EST, with bids due by 1:00 PM EST on September 16, 2024. The contract will be awarded on a grand total basis to the lowest responsive and responsible bidder, with an initial one-year term and potential renewal options. Contractors will be required to provide firm unit prices for services and must comply with prevailing wage rate requirements. VDOT reserves the right to perform any work with their own forces and may provide materials such as rock salt and calcium chloride as needed.

The solicitation is set aside with award priority given to Department of Small Business and Supplier Diversity (DSBSD)-certified micro or small businesses. Interested bidders must be registered in the Commonwealth of Virginia's eVA procurement system and will be subject to a vendor transaction fee. Small businesses that are not already DSBSD-certified must submit a Small Business Subcontracting Plan. Contractors will be paid within 30 days of submitting a valid invoice and receiving verification of satisfactory work completion. The contract allows VDOT flexibility in service delivery, with the ability to adjust quantities, frequencies, and service levels based on Executive Orders, VDOT directives, and funding availability. While specific budget ranges are not disclosed, the contract will be funded through state transportation funding sources, with the total value dependent on actual services rendered during the contract term. Factors such as seasonal variations in snow removal and landscaping needs will impact the final contract expenditure.