IFB - Theatrical Lighting Upgrade for Elk Ridge Middle School

Jordan School District is issuing an Invitation for Bid (IFB) for a Theatrical Lighting Upgrade project at Elk Ridge Middle School located in South Jordan, Utah. The procurement seeks qualified contractors to perform a comprehensive theatrical lighting and audiovisual system upgrade in the school's auditorium, including demolition of existing theatrical lighting fixtures, installation of new LED theatrical lighting fixtures (Color Source Spot V, Color Source Par V, and Color Source Cyc fixtures), replacement of dimming rack modules from 96 existing D20 modules to 48 new R20 dual relay modules, installation of new control consoles and touch screens, recessed downlights, and complete audiovisual system upgrades. The project scope also includes minor drywall work and paint repair associated with house lights, with all materials, labor, equipment, and protective measures for finished areas provided by the contractor. Required qualifications include a minimum of five years' experience as a licensed electrical contractor, compliance with E-Verify requirements, adherence to all applicable federal, state, and local laws and building codes including the Utah State Energy Code, and engagement of an ETC-certified technician for dimming rack module replacement. A mandatory pre-bid walk-through is scheduled for Wednesday, April 8, 2026 at 12:30 p.m. MDT at the school site (3659 W. 9800 South, South Jordan, UT 84009), with questions due by Thursday, April 16, 2026 at 2:00 p.m. MDT submitted through the Utah Public Procurement Place (U3P) Bonfire platform. Bids are due on Tuesday, April 21, 2026 at 2:00 p.m. MDT exclusively through U3P Bonfire, with the project start date of June 8, 2026 and substantial completion required by August 7, 2026. Award will be made to the lowest responsive and responsible bidder in accordance with Utah State Procurement Code and Administrative Rules, with evaluation based on bid responsiveness and contractor responsibility.

The procurement does not specify set-aside designations or restrictions limiting participation to particular enterprise types, allowing all qualified contractors to respond. Bidders must provide a five percent (5%) bid bond from a corporate surety licensed in Utah and listed in US Treasury Circular 270 with an AM Best Rating of A-VIII or better for bids exceeding $50,000, and the successful contractor must provide performance and payment bonds equal to the total bid price prior to commencing work. Contractors must maintain comprehensive insurance coverage including worker's compensation, general liability of $2,000,000, automobile liability of $1,000,000, and umbrella coverage of $5,000,000, with Jordan School District named as additional insured, and must comply with background check requirements under Utah Code 53A-3-410 and Utah Senate Bill 81 immigration verification requirements. The base bid includes a construction allowance of $60,000 with unused allowance funds to be returned via deductive change order, and bidders must also submit a separate alternate bid for audiovisual equipment replacement. Liquidated damages are established at $1,000 per calendar day for missed deadlines, and bids remain valid for sixty days from the bid due date. While the IFB does not specify an overall budget cap or award value range, the construction allowance and separate alternate bid structure suggest a substantial project cost, with award contingent on bid responsiveness and contractor responsibility determination by Jordan School District.