IFB No. B106250-EY, Freight Shed Pavilion Addition & Riverwalk Stage

York County, Virginia is issuing Invitation for Bids (IFB) No. B106250-EY for the design and construction of a Freight Shed Pavilion Addition and Riverwalk Stage project located at 331 Water Street, Yorktown, VA 23690. This procurement encompasses two distinct construction phases executed as a single lump-sum contract awarded to the lowest responsive and responsible bidder. Phase I includes demolition of approximately 2,000 square feet of existing brick walkway, installation of a 180 linear feet continuous concrete footer supporting a 40' x 50' permanent steel pavilion structure, construction of the pavilion with electrical work including GFCI outlets and motorized retractable screen systems, and grading and landscape restoration; Phase II involves installation of a 28' x 41' steel awning attached to the Freight Shed Auxiliary Building, reconfiguration of the existing stage from curved to straight design with stepped brick pattern, electrical service extension with motorized screens, removal and replacement of half the existing Freight Shed Auxiliary Building roof with new dormers, and associated site restoration. Qualified bidders must hold a current Virginia Class A Contractor License and demonstrate a minimum of four years in the construction business with at least two similar projects completed within the past four years. Key requirements include a mandatory pre-bid meeting on April 23, 2026, at 10:00 AM at the Freight Shed site; sealed bids are due May 14, 2026, by 2:30 PM via Central Purchasing or electronic submission to bid@yorkcounty.gov. Phase I construction runs from December 21, 2026, through March 3, 2027, while Phase II extends from December 21, 2026, through April 9, 2027, with liquidated damages assessed at $500 per calendar day for delays beyond these completion dates. Contractors must also complete preconstruction work (concrete footings, electrical trenches, and underground work) during at least three of four designated time windows between July and November 2026. Evaluation criteria include contractor qualifications, experience with similar projects, and the ability to meet the established construction schedule and specifications outlined in the Phase I and Phase II plan sets, electrical plan set, and geotechnical report.

The solicitation document does not identify any specific set-aside designations or restrictions limiting bidders to disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are listed in the procurement documents. The project requires integration with existing infrastructure at Riverwalk Landing, including connection to the existing electrical panel and coordination with existing utilities such as power, lighting, communication, fire systems, and water/sewer services to avoid disruption during construction. Contractors must ensure site restoration for all disturbed areas including brick pavers, concrete, landscape, asphalt, and fencing, and maintain accessibility to entrances, restrooms, and walkways throughout the construction period. The contract requires a bid bond of not less than five percent of the total bid amount, with the successful bidder providing performance and payment bonds at 100 percent of the accepted bid amount. Insurance requirements include Commercial General Liability of $2,000,000, Business Automobile Liability of $1,000,000, Workers' Compensation at Virginia statutory amounts, Excess Third-Party Liability of $5,000,000, and Builders Risk Insurance covering the full contract price with a maximum $1,000 deductible. No specific budget range or award value is disclosed in the solicitation documents; however, the County reserves the right to terminate the contract if appropriations are not available in successive fiscal periods.