PRE-BID MEETING SIGN-IN SHEET.pdf

This is a Pre-Bid Meeting Sign-In Sheet for York County, Virginia's Invitation for Bids (IFB) No. B106250-EY for the Freight Shed Pavilion Addition and Riverwalk Stage project. The project encompasses two construction phases as a single lump-sum contract: Phase I includes demolition of approximately 2,000 square feet of existing brick walkway, installation of a 180 linear feet continuous concrete footer supporting a 40' x 50' permanent steel pavilion structure, pavilion construction with electrical work including GFCI outlets and motorized retractable screen systems, and grading and landscape restoration; Phase II involves installation of a 28' x 41' steel awning attached to the Freight Shed Auxiliary Building, reconfiguration of the existing stage from curved to straight design with stepped brick pattern, electrical service extension with motorized screens, removal and replacement of half the existing Freight Shed Auxiliary Building roof with new dormers, and site restoration. The mandatory pre-bid meeting was held on April 23, 2026, at 10:00 AM at 331 Water Street, Yorktown, Virginia, with sealed bids due May 14, 2026, by 2:30 PM. Phase I construction runs from December 21, 2026, through March 3, 2027, while Phase II extends through April 9, 2027, with liquidated damages assessed at $500 per calendar day for delays. Contractors must also complete preconstruction work during at least three of four designated time windows between July and November 2026.

Qualified bidders must hold a current Virginia Class A Contractor License and demonstrate a minimum of four years in the construction business with at least two similar projects completed within the past four years. Evaluation criteria include contractor qualifications, experience, and the ability to meet established schedules and specifications. The contract requires a bid bond of not less than five percent of the total bid amount, with the successful bidder providing performance and payment bonds at 100 percent of the accepted bid amount. Insurance requirements include Commercial General Liability of $2,000,000, Business Automobile Liability of $1,000,000, Workers' Compensation at Virginia statutory amounts, Excess Third-Party Liability of $5,000,000, and Builders Risk Insurance covering the full contract price with a maximum $1,000 deductible. The pre-bid meeting sign-in sheet documents thirteen attendees representing various construction firms. No specific budget range or award value is disclosed in the solicitation documents, and no set-aside designations or incumbent vendors are identified.