IFB# 161142 Custodial Services - Salem

The Virginia Department of Transportation is soliciting bids for custodial services at the Salem Residency, 714 S. Broad Street, Salem, Virginia under IFB #161142, with bids due September 8, 2026 at 10:00 AM EDT. Attendance at the mandatory in-person pre-bid conference held August 24, 2026 was a prerequisite for bid eligibility. This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses, including women-owned and minority-owned businesses with DSBSD small business certification.

The scope covers daily custodial services for a 5,806 square-foot facility (one two-story building plus an additional structure) performed Monday through Friday, 5:00 PM to 11:00 PM, excluding state holidays, with estimated completion time of 2.5 to 3 hours per day. Services include routine cleaning of offices, hallways, entrances, and restrooms; semi-annual carpet cleaning or as directed; daily, weekly, monthly, and quarterly cleaning tasks. The contractor supplies all labor, supervision, equipment, and cleaning materials; VDOT provides toilet tissue, paper towels, trash bags, and hand soap. Bid pricing is on a firm unit price basis with separate line items for standard daily custodial services and emergency or scheduled additional work (submitted as a lump sum per Addendum 1).

The estimated annual contract value is $14,364. The incumbent is TCM Inc. The contract term is one year from a start date of December 1, 2026, with four optional one-year renewals; price increases during renewals are limited to the CPI-U percentage change for the preceding twelve months. The contractor must maintain a minimum of four approved and badged staff (two cleaning technicians, one supervisor, one owner/signer), all requiring fingerprint-based Criminal History Records Check prior to work commencement. Required insurance includes workers' compensation with statutory coverage, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. Bid acknowledgement of Addendum 1 is mandatory. Questions were due September 3, 2026 at 4:00 PM EDT. Virtual public bid opening is September 9, 2026 at 10:00 AM EDT.