161142 Q & A2.pdf
PDF 168 KB Posted
- Attached to
- IFB# 161142 Custodial Services - Salem
- Solicitation number
- IFB-126178
- Issued by
- Roanoke County, Salem City, Virginia
About this file
This is a Questions and Answers document issued by the Virginia Department of Transportation (VDOT) in response to bidder inquiries regarding Invitation for Bids (IFB) #161142 for custodial services at the Salem Residency located at 714 S. Broad Street, Salem, Virginia. The project encompasses custodial services for a facility consisting of one building with two floors and an additional structure totaling 5,806 square feet. Daily custodial services are estimated to require approximately 2.5 to 3 hours of labor per day based on a single employee, with services to be performed within a 5:00 PM to 11:00 PM service window. The contractor must maintain four approved and badged individuals including two cleaning technicians, one supervisor, and an owner/signer, though not all individuals are required to be onsite during each cleaning shift. The anticipated contract start date is December 1, 2026. Staff may work with a badged supervisor while awaiting their own badge in accordance with VDOT policy, and sign-in/out sheets will be used to reconcile invoicing.
The current annual contract value for custodial services is $14,364, with the incumbent contractor being TCM Inc. The contractor is responsible for supplying all cleaning supplies, solutions, equipment, and trash liners, while VDOT will provide toilet tissue, paper towels, soap for dispensers, and trashcan liners. Non-carpeted area comprises 2,696 square feet. The solicitation includes separate pricing line items for standard daily custodial services and additional work on either an emergency or scheduled basis, with specific details regarding pricing structure, floor buffing frequency, window cleaning schedules, and task breakdowns referenced in Addendum 1. Bidders who did not attend the mandatory prebid conference should reference Section V of the IFB regarding submission eligibility.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 161142 Q & A_3.pdf | ||
| 161142_Specifications.pdf | ||
| 161142_Fillable Forms.pdf | ||
| 161142 Q & A_1_Amended 08.21.26.pdf | ||
| 161142 Q & A_1.pdf | ||
| 161142_Specifications_ADD1.pdf | ||
| 161142 ADD1.pdf | ||
| 161142_ASD-09_Prebid Attendance.pdf |
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Text version
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1221 East Broad Street (804) 482-5818 Commissioner Richmond, Virginia 23219
IFB #161142 – Custodial Services-Salem Questions/Answers #2
1. Q. What is the current or most recent annual contract value for custodial services at the Salem Residency, 714 S. Broad Street, and who is the incumbent contractor?
A. $14,364. TCM Inc.
2. Q. The specifications state that daily custodial services should normally require approximately 2.5–3 hours per day. Is this 2.5–3 hours the estimated total labor hours per day, regardless of the number of employees assigned?
A. This estimate is based on a single employee.
3. Q. Are there a minimum number of custodial employees required to be onsite during each daily cleaning shift, or may the contractor determine staffing levels provided all required services are satisfactorily completed?
A. Reference Addendum 1
4. Q. Is the 5:00 PM arrival time mandatory each service day, or may the contractor begin later within the permitted 5:00 PM–11:00 PM service window with VDOT approval?
A. Reference section IV. H.1
5. Q. Please confirm that the requirement to maintain four approved/badged individuals, two cleaning technicians, one supervisor, and the owner/signer—does not require all four individuals to be onsite during each cleaning shift.
6. Q. Please clarify which party is responsible for providing cleaning chemicals, cleaning equipment, trash liners, paper products, hand soap, and other restroom consumables.
A. Reference page 4, Materials: The Contractor shall supply all cleaning supplies/solutions necessary for custodial maintenance locations included per the terms of this solicitation. Salem Residency will supply toilet tissue, paper towels, soap for dispensers and trashcan liners.
7. Q. For the “Additional Work Either on an Emergency or Scheduled Basis – Additional Cleaning” pricing line, should bidders provide an hourly labor rate or a flat unit price for the quantity of one (1) each?
8. Q. What is the anticipated contract start date following award?
A. Anticipated contract start date of 12/01/2026.
DEPARTMENT OF TRANSPORTATION
Stephen C. Brich, P.E. 1221 East Broad Street (804) 482-5818 Commissioner Richmond, Virginia 23219
9. Q. Buffing the floors, will this be a separate line item? Will this be done only on request? How often do you anticipate this to be done?
A. Reference Addendum 1
10. Q. What will be the turnaround time on receiving access badges from VDOT?
A. Contractor will receive instructions from security.
11. Q. Will employees be allowed to work with a supervisor, that has a badge, until their badge is available?
A. VDOT policy allows for an unbadged employee to work with a badged employee.
12. Q. The sign-in/out sheet, will this document be used to reconcile invoicing?
A. Yes
13. Q. Is the carpet cleaning bid line to be returned in measurement of square footage? If not, what is the carpeted area square footage?
A. Reference Bid Line Item #5
14. Q. What is the non-carpeted area square footage?
A. 2,696 square footage
15. Q. How often will the windows need to be cleaned? Weekly? Monthly?
A. Reference Addendum 1
16. Q. What tasks need to be done daily? Weekly? Monthly? Is there a comprised list?
A. Reference Addendum 1
17. Q. If we were unable to attend the mandatory prebid, is there still a way for us to provide a bid?
A. Reference section V.
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