161142 Q & A_1_Amended 08.21.26.pdf

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1221 East Broad Street (804) 482-5818 Commissioner Richmond, Virginia 23219

IFB #161142 – Custodial Services-Salem Questions/Answers #1_Amended 08.21.26

1. Q. For the mandatory pre-bid conference scheduled for August 24, may an authorized representative attend on behalf of the bidding company, or is the owner/signatory of the bidding company required to attend?

A. Reference Page 9, Section V Mandatory Prebid which states:

MANDATORY PRE-BID CONFERENCE: A mandatory, in-person pre-bid conference will be hosted by the Contract Officer at 10:00 AM EDT on August 24, 2026, at the Salem Residency at 714 S. Broad St., Salem, VA 24153. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

Due to the importance of all bidders having a clear understanding of the specifications/scope of work and requirements of this solicitation, attendance at this pre-bid conference will be a prerequisite for submitting a bid. Bids will only be accepted from those bidders who are represented at this pre-bid conference. Attendance at the conference will be evidenced by the representative’s signature on the attendance roster. No one will be admitted to join the conference after 10:05 AM EDT. Have a copy of the solicitation with you; copies will not be provided by the Contract Officer. Any changes resulting from this conference will be issued in a written addendum to the solicitation.

Attendees will be required to sign in at the security desk located at the building’s visitor entrance of the Salem Residency at 714 S. Broad St., Salem, VA 24153 and present photo identification issued by a state or federal entity in order to gain access to the building. Examples of acceptable photo identification include, but are not limited to, a current driver’s license or passport. All attendees will be given directions to the specific meeting location. Attendees must also sign out at the security desk before leaving the building. Please plan your arrival accordingly to accommodate parking limitations and getting through security.

2. Q. If an authorized representative may attend, can that individual be a representative of the proposed subcontractor who will be performing the custodial services?

A. Subcontractor may attend; however, a representative of the Bidder is required to attend per section referenced in Question 1 above.

3. Q. If an approved subcontractor will perform the custodial work, may the subcontractor's qualifications and custodial experience be used to satisfy the solicitation's prior custodial experience requirement?

A. Refer to page 5, IV, C.2 Personnel which states:

EXPERIENCED, QUALIFIED PERSONNEL: The Contractor shall have prior experience in custodial services and shall only use competent, experienced, qualified, and properly trained personnel to perform the work in accordance.

4. Q. May the proposed subcontractor's similar-project references be provided to satisfy the three-reference requirement, or must those references be directly attributable to the prime contractor?

A. Refer to page 22, #21. References which states:

REFERENCES: Bidders should provide a list of at least 3 references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person, the email, and the telephone/fax number. Submit references by completing Attachment D.