161142 ADD1.pdf

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1221 East Broad Street (804) 482-5818 Commissioner Richmond, Virginia 23219

August 27, 2026

ADDENDUM NO. 1 TO ALL BIDDERS:

Reference – IFB/RFP: 161142 Commodity: Custodial Services - Salem Dated: August 11, 2026 For Delivery To: Salem District.

Bids/Proposals Due: September 3, 2026 Prebid/Proposal Conference: August 24, 2026

The above is hereby changed to read:

1. Reference Page 1, Solicitation Closing Date and Time: Change to read…10:00AM EDT September 8, 2026. Refer to

Solicitation Section VIII.1 for Instructions to Bidders.

2. Reference Page 1, Virtual Public Bid Opening Date and Time: Change to read… 10:00AM EDT September 9, 2026.

3. Reference Page 3, Questions Regarding this Invitation for Bids: Change to read…Provide questions no later than

4:00PM EDT on September 3, 2026.

4. Reference Page 4, IV Specifications, B, 1, a: Daily/Weekly/Monthly: Change to read…DAILY/WEEKLY AND

MONTHLY: Services shall be performed between the hours of 5:00PM and 11:00PM. Monday through Friday, excluding state holidays. The Contractor’s staff shall arrive at 5:00PM each day and shall work until all required tasks are completed (all work shall be completed by 11:00PM). The Contractor shall determine staffing levels to ensure all required services are completed to meet specification requirements.

5. Reference Page 5, IV Specifications, B, 2, Change to read…

DAILY:

a. OFFICES, HALLWAYS AND ENTRANCES

• Carpeted floors shall be vacuumed in high traffic areas and anywhere there is a visible need.

• Hard floors shall be completely swept and cleaned as needed as appropriate for type of flooring.

• Wall surfaces, baseboards, doors window frames, sills and waste receptacles shall be cleaned as needed

• All light fixtures shall be maintained and free of insects.

• Waste receptacles shall be emptied, and a new trash bag shall be placed. Trash removed, shall be placed in provided dumpster.

• All horizontal surfaces (desks, file cabinets, tabletops, chair seats, racks, shelving, computers, etc.) shall be cleaned to be dust free but not disturbed.

• Drinking fountains shall be cleaned and sanitized.

• All doorknobs/handles shall be cleaned and sanitized.

• Both sides of entrance glass shall be polished clean. Kick plates, push plates, and push bars shall be cleaned and sanitized.

b. RESTROOMS

• Floors shall be completely swept and mopped clean for that type of flooring. Special attention shall be given to maintaining the cleanliness of the floors near the toilet fixtures.

• Waste receptacles shall be emptied, and a new trash bag shall be placed. Trash removed shall be placed in provided dumpster.

• All light fixtures shall be maintained and free of insects.

161142 Custodial Services-Salem Addendum #1

• Stalls, seats, toilet bowls, partitions, and urinals shall be cleaned and sanitized.

• Traps shall be maintained free from odor and debris at all times.

• All washbasins and fixtures shall be cleaned and sanitized.

• All mirrors, shelving, paper/soap dispensers, fixtures, and piping shall be cleaned and sanitized.

• Paper towels, hand soap and toilet paper shall be serviced daily with VDOT provided supplies.

• Sanitary napkin receptacles shall be emptied, cleaned, and sanitized.

• All light fixtures shall be dusted and wiped clean as necessary (both inside and outside glass). T h e Contractor shall furnish a ladder, to clean light fixtures, that meets safety standards.

c. GENERAL

• Close all windows, turn off lights, and reset all mini blinds, etc. when the night cleaning is finished.

• All VDOT equipment should be left running unless specified. If equipment left running is questionable, contact the Contract Administrator for directions. Temperature controls should not be adjusted.

• Wash basins and outside trash receptacles shall be emptied

• Sidewalks shall be swept and cleared of debris

• Close all windows, turn off lights and/or fans when complete and lock all exit doors

WEEKLY:

• Hard floors shall be completely swept and mopped as appropriate for type of flooring

• Radiators, windowsills, ledges, grills and vents shall be cleaned to be dust free

• All blinds shall be cleaned to be dust free

• All waste receptacles shall be spot cleaned

• Windows all cleaned.

MONTHLY: (within the first full week of every month)

• All waste receptacles shall be cleaned and sanitized, inside and out.

• All walls shall be dusted and spot cleaned, including pictures, clocks, plaques, etc., in order to achieve a dust and cobweb free area.

• Hard surface floors in offices, corridors, entrances, restrooms, lobbies, etc. shall be cleaned and refinished/polished/burnished as appropriate for the floor type and cleaner type in such a way to remove all scuffmarks.

• All interior glass in partitions, doors, and transoms including all adjacent framing shall be washed and dried.

• All storage areas where no personnel are assigned shall be cleaned to include mopping, sweeping and dusting.

The Contract Administrator, or designee, will notify the Contractor which rooms need to be cleaned.

• All surfaces and objects in the building, approximately 70” or more up from the floor, shall be dusted/vacuumed and/or wiped clean to result in a dust/cobweb free area. This includes but is not limited to such things as: venetian blinds, door checks, transoms, exposed pipes, duct work, high files, ledges, molding, tops of partitions, lockers, ventilating and air conditioning outlets, return air grills/vents and the wall or ceiling areas adjacent to these fixtures.

QUARTERLY (within the first full week of every 3rd month)

• All window glass (inside), glass draft deflectors and glass over or beside exterior and vestibule doors shall be washed and polished dry.

• Frames, casings, and sills shall be cleaned and dried after each operation. Cleaning solutions must not damage frames, adjacent paint or putty. Cleaning technicians must not stand on radiators, sills, furniture, air conditioners, etc. during operations. The Contractor shall furnish a ladder to clean windows that meet safety standard.

• All light fixtures shall be dusted and wiped clean as necessary (both inside and outside glass).

6. Reference Page 6, IV Specifications, C. b: Change to read… To ensure supervision and maintain service throughout the course of this contract, the Contractor shall submit for fingerprint/background check and get approved a minimum of two (2) cleaning technicians, one (1) supervisor and the owner/signer of this solicitation. Once awarded, the Contractor shall determine staffing levels to ensure all required services are completed satisfactorily per the specifications. All badged employees are not required to be onsite during each cleaning shift.

7. Reference Bid Line item #6: Change to read… Additional Work Either on an Emergency or Scheduled Basis. Pricing shall be a lump sum total for the additional work.

8. Reference Page 11 , Bidders Instructions and Public Bid Opening: Change to read… A virtual public bid opening will be hosted by a VDOT representative at 10:00AM EDT on September 9, 2026.

161142 Custodial Services-Salem Addendum #1

Note:

Acknowledgement of this addendum or any subsequent addenda must be prior to the bid due date and time or signed and uploaded as an attachment with the electronic bid submission. Failure to acknowledge or submit the addendum may be grounds for declaring the bid non-responsive.

Sincerely, Patty Harvey Contract Officer Patty.Harvey@vdot.viginia.gov

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