IFB 159208 Equipment with Operator-Page, Clarke, Warren

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) 159208 seeking qualified firms to provide on-call, as-needed hourly rental of equipment with operators for general maintenance, maintenance repair operations, incidental construction, and emergency repair work in Page, Clarke, and Warren Counties. The procurement specifically targets a comprehensive range of heavy equipment including single-axle and tandem dump trucks, track loaders, track dozers, track excavators, backhoes, rubber tire loaders, motorgraders, and other specialized roadway maintenance machinery. Bidders must provide fully operational equipment with experienced operators capable of performing work on primary and secondary roadways. The contract period is from December 18, 2024, through December 17, 2025, with potential renewal options. Bid submissions are due by 1:30 PM EST on October 23, 2024, with a virtual public bid opening scheduled for 2:00 PM EST the same day. Evaluation criteria include equipment availability, operator qualifications, hourly pricing, and compliance with safety and environmental regulations. VDOT reserves the right to make multiple awards for each contract lot and may supplement equipment from additional VDOT resources if necessary.

The solicitation includes a mandatory Small Business Subcontracting Plan with a goal of 42% of purchases being from certified small businesses. The procurement is open to various business types, with a preference for small, women-owned, and minority-owned businesses (SWAM). While no strict set-aside requirements are mandated, VDOT encourages participation from disadvantaged business enterprises. The contract appears to have been awarded to General Excavation Inc., a small SWAM business, for both Lot 1 (Page County) and Lot 2 (Clarke and Warren Counties). Pricing will be based on hourly rates for equipment and personnel, with the contractor responsible for providing fuel, tools, supervision, and incidental expenses. The Commonwealth of Virginia will pay the applicable eVA vendor transaction fee for purchase orders. Though specific total contract value is not disclosed, the on-call nature of the contract suggests flexibility in spending and potential for significant ongoing maintenance work across these rural Virginia counties.